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ULIIA) CONTRACTORS ASSOCIAT'101
5800 N. W. 7th AVENUE MIAMI• FLORIDA 33127 ..,.?
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October 8, 1982
Mr. Howard Gary
City of Miami
City Hall
3500 Pan Americam Drive
Miami, Florida 33133
Dear Mr. Gary,
3.2
Ci
RE: "Overtown Shopping Center"
On Thursday, September. 30, 1982 bids were opened on the
"Overtown Shopping Center" at the office of M. R. Harrison
Constuction Co. located at 1000 N. W. 54th Street, Miami,
Florida.
As president of this association I question very seriously
the procedures and process of the bid opening. They are
as follows:
1. All bids were to be accepted up to 2:00 p.m.
deadline. After 2:00 p.m. no bids were sup-
posed to be accepted by telephone or any other
manner. Bic's were accepted by a receptionist
after 2:00 p.m, and away frcm the observation of
the ovaner. The bid were not opened until after
3:00 p.m. All bids should have been opened at
2:01 1_,.m.
2. Many bids were not submitted on the proper bid
form:: that were in the specification. book and that
came with the addendum 41. Many bids were submit-
ted on the contractors pc!.rsonal stationer or bid
forms .
3. Manv hide did not include the entire sub -contract
item as per specs. For example on sub -contract
41 th , bid were suppose to include the price to
construct the shall of the buildinq as per specs.
Pric•as ranged from a lc:: of $8,492.00 to a high of
$300.000. This was caused by contrators submitting
partial bids.
A. 111h�_2 contractors who bidded the project were NOT allow -
cc: to attend the actual bid openings. This was at
the request of th:, ov.ner and the CM. All of the con-
tractors were turned away from the bid opening that
involved a project financed with TAX PAYER MONEY.
Florida is a sunshine state and bids should
I
1r. ?-o::ar(I Car'
Oct'a})�'r I(+2
Cron', . P(,. 2
hzv', b'.,en opened publicly. I w_IS allo:•:ed to sit in on
th'., meetin(1 as a representative of Lhe association since
man : o our memo _ rs hidden the j()ti-, only after several
-� C iscussirm. with the miner aI1C1 CM.
In ord-i- to insure that the prop,_,r an:1 most just thing is
clono t(�' roso}ve this improper sl.tuatlon, I Sug(j_,est the
fot 1ov;in'Ts:
1. ill_ bids roc(2iv.�d after- the 2:00 p.m. deadline
be kick'.'d out .
2. All bids not submitted on the proper bid docu-
ments and e:;cuted preper.ly should be considered
non responsive aI-1(1 }sicked mit.
bids that do not cover the entire sub -contract
as p(:r plans anc1 specifications he considered
non res,:cnsr':c' and kicked ou`:.
I am not Swi(Ictiti.ng a11..'thin(T that th(' City of Miami, Da6e
Cotllltl_ aq not and i` }"l�lanhci�C
not In t_he past On itS ::I'Oj('CtS V.11011 thOSC'
ituati(�ns h:_jt'c coin( tit). Af:t(-'1- this procuss is completed,
n! th })ro ;ect ar,_? th(' C;'i, Can hnn( st 1 y sit
tho as to t}1':' best- }=r1C0
C'i)?.t 1 -:Ctor .
CI!'Cl!v of T•1 1 :1 i'11 C OI l i s s l: Un
T'. ('.11. ! l L: I-'. f' 2 a 'L 1:' I S A s s o c i. a t' ,