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4.;••..-._";f RESOLUTION NO, (,f. .,•
A RESOLUTION ACCEPTING THE BID OF THOMAS W. RUFF
& CO. FOR FURNISHING APPROXIMATELY 65 ITEMS OF
OFFICE FURNITURE COMPONENTS TO THE DEPARTMENT OF
SOLID WASTE AT A TOTAL COST OF $6,689.00; ALLO-
CATING FUNDS THEREFOR FROM THE PRIOR YEAR RESERVE
FUND; AUTHORIZING THE CITY MANAGER AND THE PUR-
CHASING AGENT TO ISSUE A PURCHASE ORDER FOR TPIS
EQUIPMENT.
WHEREAS, pursuant to public notice, sealed bids were received
August 23, 1982 for the furnishing of approximately 65 items of Office
Furniture Components for the Department of Solid Waste; and
WHEREAS, invitations were mailed to 7 potential suppliers
and 3 bids were received; and
WHEREAS, Rinds for this purchase are available in the Prior
Year Reserve Fund; and
WHEREAS, this equipment will be used by the Department of
Solid Waste for the purpose of providincr furniture for seven now
Inspectors; and
l'�'IIERE IS, the City "lanaaer and the Department of Solid Waste
recoImilend that thn bid reccivcd from Thomas W. Ruff & Co. be ac-
carted as the most advantageous bid to the City;
';Ot11, THEREI'ORI., I3E IT RESOLVED BY THE COMMISSION OF THE
CIT•1 OF MIAMI , FLORIDA:
Section 1. The August 23, 1982 bid of Thomas W. Ruff & Co.
for furnishing approximately 65 items of Office Furniture Components
to the Department of Solid Waste; at a total cost of $6,689.00 is
hereby accepted with funds therefor hereby allocated from the Prior
Year Reserve Fund.
Section 2. That the City Manager is hereby authorized to
instruct the Purchasing Agent to issue a Purchase Order for this
equipment.
CITY COMMISSION
MEETING OF
(j
2
PASSED AND ADOPTED this 14th clay of. October
Maurice A. Ferre
ATTE$T-
City Clerk
"UMPA
PRE PA ED AND APPROVED BY: APPROVED AS TO FORM AND CORRECTNESS:
A.
ROBERT F . CI At;y J S— GARCIA—PEDROSA
DEPUTY CITY ATTORNE`; CITY ATTORNEY
8�'.�-` '.)c,
N
56
�O Mr. Howard V. Gary
City Manager
FROMOL.
Mullins
Purchasinq Aqent
r,
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
DATE September 24, 1982 FILE
SUBJECT Recommendation for Resolution
and Award of Bid: No. 81-82-121,
Office Furniture Components
REFERENCES
ENCLOSURES Award of Bid, Resolution,
Tabulation
It is recommended that the award be made and a
resolution be passed accepting the most advan-
tageous bid as received from Thomas Ru_f'&'Co,,
for furnishing approximately 65 items of Office
Furniture Components at a total cost of $6,689.00.
Pursuant to public notice, sealed bids were received August 23, 1982
for furnishing Office Furniture Components to the Department of
Solid Waste.
Invitations were mailed to 7 potential suppliers and 3 bids were
received as per the attached tabulation. One "No -Bid" was also
received.
Funds for this purchase are available in the Prior Year Reserve Fund.
This furniture is an addition to the existina "open office system"
and is needed for the seven new inspectors who were employed in
June.
The Department of Solid Waste concurs with this recommendation.
ALM:an
�2-� .-6
ITEM:
DEPARTMENT:
TYPE OF PURCHASE:
REASON%
POTENTIAL BIDDERS:
TABULATION:
FUNDS:
BID EVALUATION:
AWARD OF BID
Bid No. 81-82-121
Approximately 65 items of Office
Furniture Components
Solid Waste
Single purchase
To provide furniture for seven new
Inspectors
7
3
Attached
Prior Year Reserve Fund
All bids meet the specifications.
Following is an analysis of the
Invitation to Bid:
Category
Prior Bidders
New Bidders
Minority Bidders
Courtesy Notifications
"No Bids"
Number of Bid
Invitations Mailed
5
-0-
2
-0-
Totals 7
Number of
Responses
3
Reason for "No Bid" was:
"Cannot meet specifications."
RECOt4MENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE
TO THOMAS W. RUFF & CO. IN THE AMOUNT OF
$6,689.00.
The Department of Solid Waste concurs.
WPU�rchasing Agent
Date
0
8.r
ariy �:'
�� _,,,� � � a„ .".�`-'"z"`,aa�`�►,,:by ,r _ tip i � i I I I
T 1At3ULATiON OF BIDS �FOR �EP�9ierN,FAI7-'-0L/4)W,/6SrC—
rz/
City Manager. City CI.r!< et/K1,03 o Q-M►-
City of Mietn:, 61et.da
Licensed 11 fnstned as Pow City Cede S Matra Ord. W For; oQvcT=S
Bid end Anrettt Unit
S
y Unit Unit Total Total
s_`;- (rregvlent�ae Unit Unit Total
Total Price Price
Unit Tate! Te+al Price
Item Pica Price 3�
VESCRIPT10N ? Price
No. 4
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iRREGt7LARITIES LEGEND- -f%C /1/r 1� )G-
IT IS REComVENDED THAT
A Ne Po.rer•ot• Atterney
No Atf.da•.t as toCapitol S Surplus el Bc�d•r►0 Co -Pent' / t' �/� t %� �fe1!5
7
C— Corrected Ertenslons / r B 1 D
1) _ Proposal Unsig"ed er i►nproperll S.gnad of we Corpaete Seal LLB d
Cr
G _ fntp►epw Did dead
mfl .. [omected Bid
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li
CID SECURITY -
ITEm_Appros. 65 units of "Open Office Systems" ANTE tlpf RECEIVED11�s't23, 1�? 10 3�0 A.M.
furniture 81-82-121
TYPE OF SECURITY
E i Da E R
TOTAL
Ahl OLIN I
Litton Offcce Products
5301 N. W. 37th Avenue
;Miami, Florida 331.42
broken down by items
Richard Plumer Interior Desikn
1-55 N. E. 40th Street
?Miami, Florida 331.37
Broken down by itmms
Thomas W. Ruff & Co.
11.00 N. l,'. 163rd Drive
^Miami, Florida 33169
Broken down by items
*.
'
Long.'s Of ff Ire Supply
secelved *i "Oval. rf(W49d gkocks Ekl�
volt ACCOUNTING DIVISION
S'oj_'q)(.-,
L
DEPT I DIV —
ACCOUNT CODE
Q BID NO.
PREPARED BY _
Z
CITY OF MIAMI, FLORIDA
F
REQUISITION FOR QUANTITY REPRESENTS DEPARTMENT
_ADVISEMENT FOR BIDS REQUIREMENTS FOR _ _ _MONTHS
04
r\
CITY
f I►�
DATE `r
PHONE
! BIDS TO BE SECURED FOR
EST'IMAT ED COST:
CONTRACTUAL: S
INCIDENTAL
TOTAL S
SOURCE OF FUNDS: _______ ______
7 a ht /illt d in b)
EXPENDITURE CONTROL:
FOR THE DEPARTMENT OF:
ADVERTISE ON
UIUf� TO BE RECEIVED ON
. :,-c'-:'OR O;: ISSUING DEPARTMENT
FUNDS AVAILABLE. F-OR PROJE(:T IN OLVE_C:'
EXPENDITURE CONTROLLER
PROJECT CODE AD CODE _
C-01111:S 10: Purchasing (Org.) — City •Manager — l 1) (Jerk — I xjivridilure• l.unlrol — Issuing Department — Other Affected Department
FORM NO !o43 RED r" NNITE GREEN PiNr c. ANARr BLUL' GOLDENROD
3 1 -71