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Home My WebLink AboutR-82-0948RESOI,UTION NO.��:,"'�� A RESOLUTION ACCEPTING TIIE BIDS OF INTERNATIONAT. MAIL, SERVICES FOR FURNISHING ONE MAIL MACHINE AT A COST OF $2,849.00; BANNER BUSINESS SYSTEMS FOR FURNISHING ONE POSTAGE SCALE AT A COST OF $2,930.00; AND FRIDEN AI,CATEI, FOR FURNISHING 1.5 ITEMS OF MAIL ROOM EQUIPMENT AT A COST OF $4,653.00; AT A TOTAL COST OF $10,432.00; ALLOCATING FUNDS THERE- FOR FROM TIIE PRIOR YEAR RESERVE FUND; AUTHORIZING THE CITY MANAGER AND THE PURCHASING AGENT TO ISSUE THE PURCHASE ORDERS FOR THIS EQUIPMENT. WHEREAS, pursuant to public notice, scaled bids were received September 15, 1982 for the furnishing of mail room equipment to the Department of Finance; and WHEREAS, invitations were mailed to 10 potential suppliers and 5 bids were received; end WHEREAS, funds for this purchase are available in the Prior 'Fear Reser""e Fund; and WHERI AS, this e(iui;)ment will be used by the Department of. Finance for th(.' purl:ose of replacina worn ecntaipment in the City's mail i-acil it•,'; an<i Ffllf"I :EAS, the City Manacer and the Department of Finance recommCInc3 that tht bids received from International Mail Services, Banner Business S%'stems, and I'riden Alcatel be accepted as the most advantageous bids to the City; NOW, TIIEPEFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MI.2:II, FI:ORIDA: Section 1. The bids of International Mail Services for furnishinU one Mail Machine at a cost of $2,849.00; Banner Business Sl.'stems for furni_shinca one Postaqe Scale at a cost of $2,930.00; and F'ri.den Alcatel for furnishing 15 items of mail room equipment at a cost of 04,653.00 at a total cost of $10,432.00 are hereby accepted ,with funds therefor hereby allocated from the Prior. Year Reserve Fund. Section 2. 'l'hat the City Manager is hereby authorized to inst rtict the• Purchasincq Agent to issue the Purchase Orders for this c Iuil mcnt. CITY COMMISSION MEETING OF REiOLUifpn n ' • j...�� y 1:......... ..............'�...Q PASSED AND ADOPTED this _]q4 j __day of October ATAST: , City Clerk PREPARED AND APPROVED BY: ROBERT F . CI,ARK DEPUTY CITY ATTORNEY Maurice A. Ferre M A Y 0 R 1982. APPR(.�VEWAA FORP4 AND CORRECTNESS: 1; JO E R. GARCIA-PEDROSA PITY ATTORNEY u;� -- 0•tf_, A .11 48 Mr. Howard V. Gary City Manaaer A. L. Mullins Purchasing Agent i .j , • r CITt OF MIAMI. FLORIDA ' INTER -OFFICE MEMORANDUM -°—E September 29, 1982 F_F Recommendation for Resolution and Award of Bid: No. 81-82-128, Mail Equipment c cf rE'J_E5 E `,"LCSL FES Award of Bid, Resolution, Tabulation It is recommended that the award be made and a resolution be passed accepting the most ad- vantageous bids as received from International Mail Services for one Mail Machine at a cost of 2,849.00, Banner Business Systems for one Postage Scale at a cost of , and Friden Alcatel for 15 items of mail room equip- ent at a cost of ,653.00, at a tota cost of Z10,432.12,J. Pursuant to public notice, sealed bids were received September 15, 1982 for furnishing mail room equipment to the Department of Finance. Invitations were mailed to 10 potential suppliers and 5 bids were received as per the attached tabulation. This is a regular purchase to replace worn equipment in the Account- ing Division mail facility. The equipment is needed to expedite the processing of mail to the Post Office as well as the sorting of incoming mail from the Post Office and inter -office mail for the City departments. Funds for this purchase are available in the Prior Year Reserve Fund. The Department of Finance concurs with this recommendation. ALM:an S '--�)48 l 4 CIT*7 OF MIAMI, FLORIDA - INTER -OFFICE MEMORANDUM Mr. Howard V. Gary °'F September 29, 1982 City Manaaer F�. Recommendation for Resolution and Award of Bid: No. 81-82-128, Mail Equipment A. L. Mullins F.;,LcAward of Bid, Resolution, Purchasing Agent Tabulation It is recommended that the award be made and a resolution be passed accepting the most ad- vantageous bids as received from International Mail Services for one Mail Machine at a cost of $2,849.00, Banner Business Systems for one Postage Scale at a cost of , and Friden Alcatel for 15 items of mail. room equip - ant at a cost of �4,653.00, at a total cost of �10,432.00. Pursuant to public notice, sealed bibs were received September 15, 1982 for furnishing mail room evuil--mcnt to the Department of Finance. Invitations were mailed to 10 potential suppliers and 5 bids were received as per the attached tabulation. This is a regular purchase to replace worn equipment in the Account- ing Division mail facility. The equipment is needed to expedite the processing of mail to the Post Office as well as the sorting of incoming mail from the Post Office and inter -office mail for the City departments. Funds for this purchase are available in the Prior Year Reserve Fund. The Department of Finance concurs with this recommendation. ALM:an AWARD OF BID ■ - ITEM: DEPARTMENT: TYPE OF PURCHASE: REASON: Dnlrr�MMTAT DTMnVDC. BIDS RECEIVED: IT' 7,nTIT TTTnNI. BID EVALUATInN: Bid No. 81-82-128 Mail Room Equipment Finance Single purchase Replacement of worn equipment 10 5 Attached Items 3 through 13 are for components of Mail Room furniture that make up a total system. A "split -bid" award on these items would result in a cost savings of $528.00. However, the various pieces would not match. Fol-lowing is an analysis of the Invitation to Bid: Category Prior Bidders New Bidders Minority Bidders Courtesy Notifications "No Bids" FUNDS: DV('nMMrVT1AMTnW . Totals Number of Bid Number of Invitations Mailed Responses 2 3 -0- -0- -0- 5 4 6 -0- -0- 10 Prior Year Reserve Fund IT IS RECOMMENDED THAT THE AWARD BE MADE TO INTERNATIONAL MAIL SERVICES FOR ONE MAIL MACHINE AT A COST OF $2,849.00, BANNER BUSINESS SYSTEMS FOR ONE POSTAGE SCALE AT A COST OF $2,930.00, AND FRIDEN ALCATEL FOR ITEMS OF MAIL ROOM EQUIPMENT AT A COST OF $4,653.00, AT A TOTAL COST OF $10,432.00 The Department of Finance concurs. urchasing Agent Date TA6ULATiC)N OOF: BID- S FOR. ��QfLI.}Yy'�.1 .��,r�ti�'P�;� `� rZtEl�►TZtCC �IT� 4.'!-��—� i �5! L �-- C,tv Mene'ver, C,tr Clerk- Rec• .•d b� /M C C. C y�r �Z B• e_.. - ' EL 'rAY�1 � i ' -� �r.n�� ( f.�.�� ► I''�17�%Ey - �• ' -5 , � '��z�`�►c+Jnc, L•Cen.le S +n. .rred !1 Per C., Coe!• 3 Ye•rs Ord. ; + C CAUIPMO .` I AIACHI►�'C ) // �.�� • E�17 B-id Bend Aw.e„+t c ,'��YUI `/� �s[Ctu+ , ► _ _ 1••.puiern... s�•mNr-� rn,turc. , k.,..t1,,. .rr i'�rn� Itwn OES:4tPT. N � >• uMt Price Total Unit, ! Teto1 Un.t Teter! o.,c• ( Unit Total e..Ce , �;M.t P.,ce Total U-,r ?.,ol P••e• , PIo. i.._• 11 C u - Kr EIS �� ' r (` --}___- ( --r — �c-c: rW F E V .C(i UCC At, 3 "t Lj ,01 --3g,, �3 2 UTE2-N Ic 1 - w cc I)o Z IG -7 SCALE - NEW OC 9 J-C( SZ �?Q A, Cr 1)(75cc nUW:u�ACiIDM i�,nl - A _ WMA s U2� Cc Sv! cc 5C°; cc MC,�RI>`Ei "ye.cLr, Ci,: �uJ CL -vat t i- LC� 3C� 35� i� �5� .C� u;; C G:— �� ' '� rat i S cc l �' tC IZl C' �� (Cl /.� =,.�� ; (,/�---- �S��CCiGN ^ +ei S� ScZt f�IcAv.0 auC c ; r C. �, �.a (Li ?7: c% fi�u. c(` — SEC'(ioN Clk6ZC C rL a U i'� :k t_ {.`�3C` i r' �r': ,l , !i �' C; /�/ G: arl�fi� h e SC {.fE l �5 t C 3;j cc x5� ct�,� �: a1�= =' is �_ « �'` c - A�,VNC'i" t ,f{•� `� Gb''�i j �,r, ((' = ' / 5.1 (i • � ' i l' - ; �_LC - `"?Jr: � I }' + �� ' �, . ; i 1 -- - — -� ijcl '� �[� T�. k•i 'v ci(/ �( �� (G (.' / /r r//i Li: l ,-,.h( r (I --- ✓( .CC 'lct - OLl I �" C 3S� .L'� ^C C'C "�� C is -C _i �7�41 Ct �l�VGC �%: GL• ! ?5 i ( — / w 23S,C4� - ---- —� i r i s ,7 ��-.cam 1 �i2 � t T _ L �u ovi � mi oir'a F1'r��gl i��ili I CID SECURITY ITEM Mialroom Equipment and Furniture GATE IIICt RECEIVED September 15, 19F32 TYPE OF SECURITY E I DOER TOTAL AM DUN T Fridem Alcatel 4822 \. w. 167th Street Hialeah, Florida 33014 Broken doirn by items International Mailing System P. O. Box 24321. Ft. Laudereale, Florida 33307 Broken clown by items Miami Mail inB Equipment 4018 Aurora ;oral. Gables, FLoridn '33146 Broken clown by items Banner Business Machines 108 N. W. 4th Street Ft. Lauderdale, Florida 33301 Broken down by items Pitney Bowes !400 Biscayne Boulevard Miami, Florida 33137 Broken clown by itc=ms No BID: Consolidated Business Machines Bell & Howell Co. r M oecol•vi 11�b "Oval. J191611k9d docks •MlGy •! It MMMMMMJOR •CCOURTINC DIVISION ci �.:� ,�}�f „� v r'�+i'}�y�,•1r3�-a 4 tv 4 YYA .��j z �� :'L. _. �.� �L�l L_ DEPT/DIV_ ACCOUNT CODE Q BID NO. Z PREPARED BY _ CITY OF MIAMI, FLORIDA (j REQUISITION FOR QUANTITY REPRESENTS DEPARTMENT ADVERTISEMENT FOR BIDS REQUIREMENTS FOR MONTHS 1 � CATE DATE DATE ---- DATE ---- - - - - ,,_ -`nu�;iNt AMh,.INT AMOUNT AMOUNT AMOUNT - - _- PHONE - -- BIDS TO BE SECURED FOR FOR THE DEPARTMENT OF: ADVERTISE ON ENDS TO BE RECEIVED ON ESTIMAT ED COST: A PFF:0 EU e 7 CONTRACTUAL: INCIDENTAL S D NECTOP OF ISSUING DEPARTMENT : TOTAL SOURCE OF FUNDS:_.-- ------------- Tu be /illyd in by EXPENDITURE CONTROL: -= FUNDS AVAILABLE FOR PROJECT It ;OL\'ELi - EXPENDITURE CONTROLLER PROJECT CODE AD CODE - f-011IEs 10: i'urrhasing (Org.) — City :Manager — 01)' (Jerk — !:.tijendilure Control — Issuing Department — Other Allected Department WHITE GREEN PI IJ/•. CANAH BLUE GOLDENROD FUHM NO IC43 - REV 74 (xj / IJ