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HomeMy WebLinkAboutR-82-09276 0 N�1 I 1 � Ec) RESOLUTION ti.--,c,"" A RESOLUTTON AUTHORIZING THE CITY MANAGER TO NEGOTTATE AND EXECUTE AN AGREEMENT, SUB -TO THE CITY ATTORNEY' S APPROVAL AS TO FORM AND CORRECTNESS, CONTINUING THE OFFICE. OF INTERGOVERNMENTAL LTAT.SON FOR FISCAL YEAR 1983 TO BE FUNDED BY THE SOUTH FLORIDA EMPLOY- MENT AND TRAINTNG CONSORTIUM. 4;HERI:AS, tile Cite of Miami, through Resolution No. 78- 749, adopted December 1.4, 1978, authorized the City Manager to enter into n Consortium Ai4ruument with the governments of Dade rind Monroe Count iUS and the Citius of Hialeah and Miami Beach; and WHEREAS, the. United States Department of Labor has man - elated certain changes in the structure, of the former Consor- tium Bortrd rle'cCssitriting greater and more direct involvement by the, City () f Miami in the activities of the South Florida Emp 1 ovmcnt and 'frli i n i ng iron sort .i um; and hI11:R1::1S, the South Fioridra Employment and 'Training Con- sortium h;is provided 557,000 under its Resolution 09-13-82-04 for the pUl'posl' of continuing the funding of member jurisdi -c— tioil Of f icy- of I]it crgoVL•rnme�ntaI Liaison for Fiscal Year 1983; Nola, 'I'llEI:EFORE, BE IT RESOLVED 13Y i'HE COMMISSION 017 THE CITY OF MIAM1, FLORIDA: Section 1. The City Manager is hereby authorized to 11Cgot iate and execute an agreement, subject to the City Attornev's approval as to form and correctness, continuing the Off ire of Intergovernmental liaison for Fiscal Year 1983, to br funded bV the South Florida Employment and '!'raining Consortium. 1982. PASSED AND ADOPTED this 14th day of October Maurice A. Ferre M A Y O R L.Ile PAI.P II G . �ON( I I CITY CLE111R u C17Y COMMISSION MEETING OF Q l 1 41982 IUDWTM no.. PREPARED AND APPROVED BY: ROBERT F. CLARK DEPUTY CITY ATTORNEY APPROVED AS TO FORM AND CORRP.�'I'NI:SS: E R. GARCIA-PEDROSA TY ATTORNEY r i Z,7Y OK MIA%*�. FLOR'DA 13 INTER -OFFICE MEMORANDUM Howard V. Gary September 21, 1982 r- City Manager Resolution - Office of Inter- governmental Liaison - South Florida Employment and Train- ing Consortium. 4 Robert D. Krause it Director Department of Human Resources It is recommended that the City of Miami enter into an agreement with the South Florida Employment and Training Consor- tium to provide the City with funding for its Office of Intergovernmental Liaison, with all funding provided by the South Florida Employment and Train- ing Consortium, per the attached Resolu- tion. On December 14, 1978, through Resolution 78-749, the City Manager was authorized to enter into a Consortium Agreement with the Metropolitan Dade County, Monroe County, the City of Hialeah and the City of Miami Beach. This Consortium Agreement specified a greater and more direct involvement by each member jurisdiction in the activities of the South Florida Employment and Training Consortium. The Offices of Intergovernmental Liaisons were established to fulfill that required involvement. On September 13, 1982, the South Florida Employment and Train- ing Consortium adopted their Resolution No. 09-13-82-04 (attached). This resolution allocates $57,000 to the City of Miami to operate its office of Intergovernmental Liaison with the Consortium for Fiscal Year 1983. Adoption of the attached resolution will enable the City to use these funds for the stated purpose. FR/orr S t.—i 0 SOUTH FLORIDA EM►IOYMENT AND TRAINING CONSOR11uM Members of the South Florida Employment and Training Consortium Joseph f 1 fano4lv".1/�'vvwri� Executi a Director —� RECOMMENDATION 4. September 13, 1982 RESOLUTION APPROVING THE ALLOCATION OF $13,012,297 IN FY'83 FUNDS TO SYSTEM WIDE COSTS AND TO PROGRAM OPERATORS It is recommended that the Consortium allocate $13,012,297 to System -wide costs and Program Operators as shown in Exhibit I. BACKGROUND On June 2, 1982, the U.S. Department of Labor (DOL) issued Prime Sponsor Instruction No. 82-618 transmitting FY'83 planning revenue estimates to prime sponsors. The planning estimate for the SFETC amounts to $10,722,767. On August 16, 1982, the DOL issued Field Memorandum No. 122-82 advising all grantees that they will be allowed to carry forward into FY'83 up to twenty-five (25) percent of any FY'82 surplus that may exist in Titles IIB, IV -A (YETP) and VII as of September 30, 1982. Also, that they will be allowed to carry over all of the surplus that may accumulate in the Administrative Cost Pool (ACP) as of that date. In the case of the SFETC, we project a total surplus of $2,289,530, which we will be able to carry forward on a one hundred percent basis. This amount results from expenditure credits that will be realized through the process of allocating joint costs to the recently awarded DHRS grant, from underexpenditures accrued in FY'82, and from new FY'82 SYEP funds ($349,000) that were received from DOL too late in the year to allow a subsequent distribution to program operators. This projected carry over plus the planning estimate released by DOL amounts to $13,012,297. It must be noted that the planning estimate of $10,722,767 is based on the Adminis- tration's budget request of 1.8 billion dollars. It should also be pointed out that it is expected that the final authorization level, once the new Employment and Train- ing legislation is enacted, will range between 3-3.8 billion dollars. This, however, may not occur until sometime in November or December, 1982. Based on this, current allocations are limited to the amount of $13,012,297 which is based on the lower appropriation figure. If and when our FY'83 revenue base is officially increased,. the -Consortium will be asked to approve the proper revenue and obligations adjustments. As shown in Exhibit I, it is recommended that the total expected revenue of $13,012.297 be allocated as follows: SFETC Administration $ 1,582,339 SFETC Career Opportunity Centers 544,866 FSES - Monroe County Intake 25,000 Office of Inter Governmental Liaisons 207,020 Program Operators 10,653,072 0 Page 2 A. SFETC Administration The total cost of operating the SFETC Administrative structure for FY'83 is budgeted at $2,122,350 as shown in Exhibit 11, Of this amount, approxi- mately $540,011 will be allocated to the recently awarded DHRS grant. This amount of $540,011 is part of the $843,768 which 'the Consortium has already approved for the period of May 13, 1982 to May 31, 1983. Therefore, approval is now being sought for the remainder of $1,582,339. It is noted that the total amount budgeted for SFETC Administration for FY'83 is about the same as that approved for FY'82 ($200 less). Also, that the number of staff to be employed is the same as SFETC employs now; 51 employees. As described in the attached itemized line item budget, staff salaries and fringes will increase by approximately $36,000 and $9,000 respectively. These increases are based on cost of living and merit increases. Professional services will decrease by about $61,000 due to reductions in the total popu- lation to be audited which will result in a lower audit cost. Insurance, rentals, telephone communications and other administrative expenses will de- crease due to renegotiated insurance policies and rentals, and to savings realized by a new telephone system that was purchased in FY'82. Finally, a $52,000 increase is forcasted for charge backs. This results from the cost of three (3) employees hired by Dade County and reimbursed by the SFETC.to handle the payroll functions needed by'both the CETA and DHRS grants. B. SFETC Career Opportunity Centers The total budget requested for the SFETC Career Opprotunity Centers, amounts to $660,800 (please refer to Exhibit III). Of this total, approximately $115.934 will be charged to the DHRS grant. This amount is part of the $246,160 already approved by the Consortium at its meeting of July 14, 1982. Therefore, only $544,866 will be charged to the FY'83 CETA grant and needs Consortium approval at this time. The $544,866 to be charged to out of two centers; one in the In addition, mobil intake will basis. CETA will provide intake and assessment coverage Little Havana area and one at the Caleb Center. be carried out from these centers on an as -needed As shown in Exhibit III, the Career Opportunity Centers will consist of a staff of 23 which is one more employee than in FY'82. It should be pointed out that these 23 employees will serve two different grants and may perform a variety of functions other than intake/assessment, when and if needed, as was the case dur- ing FY'82. C. FSES - Monroe County Intake The budget request of $25,000 that is being allocated to FSES will provide intake services to three Monroe County operators across two different grants (DHRS and CETA). This amount of $25.000 represents a $5,000 increase over the amount allo- cated in FY182 and is the result of costs of living increases and of adding bi- lingual capabilities to the intake process. i 0 Page 3 D. Office of the Inter Governmental Liaisons _The total amount budgeted of $285,000 is broken down into 5 individual alloca- tions of $57,000 for Liaison services for Dade and Monroe Counties -and for the Cities of Miami, Miami Beach and Hialeah.-' These services include funding and audit appeals panels, Consortium policy review, and overall Consortium support to SFETC staff. It is to be noted that only $207.020 will be charged to CETA. The balance of $77,980 will be charged to the DHRS grant. This amount is part of the $121,844 which the Consortium has already approved for the period May 13, 1982 to May 31, 1983. E. Program Operators The balance of $10,653,079 will be allocated to program operators that will run employment and training activities for participants in Dade and Monroe Counties. Agenda item 6 will recommend the allocation of this amount to 23 Program Operators in Dade County and 3 in Monroe County. JA: jsd Attachments # 0 RESOLUTION NUMBER 09-13-82-04 RESOLUTION APPROVING THE ALLOCATION OF $13,012,297 IN FY'83 FUNDS TO SYSTEM WIDE COSTS AND PROGRAM OPERATORS. WHEREAS, the South Florida Employment and Training Consortium has been duly authorized to carry -out the legislative and executive provisions of a Comprehensive Employment and Training Act program for Dade and Monroe Counties, Florida, in accordance with the Consortium fAgreement of November 22, 1978; and WHEREAS, the Consortium desires to accomplish the purposes out- lined in the memorandum from the Executive Director, a copy of which is attached to this resolution, for the reasons delineated therein: NOW, THEREFORE, BE IT RESOLVED BY THE SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM that the Consortium Board approve the allocation of $13,012,297 in FY'83 funds to system wide costs and Program Operators. THE foregoing resolution was offered by Howard Gary , the representative of City of Miami , who moved its adoption. The motion was seconded by Fred Marinelli , the representative of City of Hialeah and upon being put to a vote was as follows: City of Miami YES City of Miami Beach YES Dade County YES Monroe County YES City of Hialeah YES THE Chair, thereupon, declared the resolution duly passed and adopted this 13th day of September , 1982. SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM Joseph Alfano Executive Director 8Ad 92'9'