HomeMy WebLinkAboutMaster Report01-41 City of Miami
Master Report
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File Number: 13941
Revision:
Enactment Number: R-23-0257
File Type: Resolution
File Name: Request to Audit - 6 Civilian Positions
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
Status: ADOPTED
Controlling Body: City Commission
Introduced: 5/1 /2023
Requesting Dept: Department of Police Final Action Date: 6/8/2023
Title: A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE CITY
MANAGER TO APPROVE THE AUDIT OF SIX (6) CIVILIAN POSITIONS WITH A
FISCAL IMPACT ESTIMATED IN THE RANGE OF $38,000 TO $200,000 (ONE YEAR)
AND $9,500 TO $50,000 FOR THREE MONTHS (JULY TO SEPTEMBER), OF THE
CITY OF MIAMI' S ( "CITY" ) POLICE DEPARTMENT ( "MPD" ) CONSISTING OF
ONE (1) VACANT GRANTS FINANCIAL ANALYST POSITION TO A BUDGET AND
FINANCIAL SUPPORT ADVISOR TO MONITOR, AUDIT, REVIEW AND ANALYZE THE
PROGRAMMATIC AND FINANCIAL COMPONENTS REQUIRED IN REPORTING FOR
STATE AND FEDERAL GRANTS AWARDED TO THE MPD; ONE (1) VACANT CLERK I
POSITION TO AN ADMINISTRATIVE CLERK TO BE RESPONSIBLE FOR THE
MAINTENANCE OF COMPLEX RECORDS, RESEARCH, VERIFICATION AND
CORRECTION DATA, PREPARATION OF REPORTS AND MAINTENANCE OF MID-
LEVEL PERSONNEL OR ADMINISTRATIVE FUNCTIONS, TO INCLUDE
COORDINATING AND RESPONDING TO PUBLIC RECORDS REQUESTS OF
PERSONNEL FILES; ONE (1) VACANT CLERK II POSITION TO AN ADMINISTRATIVE
AIDE I TO BE RESPONSIBLE FOR ADMINISTRATIVE AND TECHNICAL FUNCTIONS,
ENSURING INFORMATION AND DOCUMENTATION ARE DISTRIBUTED, TRACKED,
PROCESSED, AND IMPLEMENTED AS INSTRUCTED BY THE UNIT COMMANDER
OR DESIGNEE; TWO (2) VACANT TYPIST CLERK III POSITIONS TO TWO (2)
ADMINISTRATIVE AIDE I TO BE RESPONSIBLE FOR ADMINISTRATIVE AND
TECHNICAL FUNCTIONS, ENSURING INFORMATION AND DOCUMENTATION ARE
DISTRIBUTED, TRACKED, PROCESSED, AND IMPLEMENTED AS INSTRUCTED BY
THE UNIT COMMANDER OR DESIGNEE; ONE (1) FILLED ADMINISTRATIVE AIDE I
POSITION TO AN ADMINISTRATIVE AIDE II TO FULFILL THE REVIEW OF SAID
POSITION AS THE INCUMBENT EMPLOYEE IS CONSISTENTLY PERFORMING THE
JOB DUTIES AND FUNCTIONS CONGRUENT WITH THE SCOPE, NATURE OF
WORK AND ESSENTIAL FUNCTIONS OF AN ADMINISTRATIVE AIDE II, AS
REQUIRED PURSUANT TO RESOLUTION NO. R-21-0402 ADOPTED SEPTEMBER
23, 2021 AND RESOLUTION NO. R-21-0408 ADOPTED OCTOBER 1, 2021;
AUTHORIZING THE CITY MANAGER TO MAKE ANY NECESSARY CHANGES TO
ADJUST, AMEND, AND APPROPRIATE THE FISCAL YEAR 2022-2023 OPERATING
BUDGET, FIVE-YEAR FINANCIAL PLAN, STRATEGIC PLAN, AND MULTI -YEAR
CAPITAL PLAN REGARDING CITY SERVICES AND RESOURCES AS NECESSARY,
LEGALLY ALLOWED, AND APPLICABLE IN ORDER TO AUDIT AND CREATE SAID
POSITIONS FOR THE MPD; RATIFYING, APPROVING, AND CONFIRMING CERTAIN
NECESSARY ACTIONS OF THE CITY MANAGER AND DESIGNATED CITY
DEPARTMENTS TO UPDATE THE RELEVANT FINANCIAL CONTROLS, PROJECT
CLOSE-OUTS, ACCOUNTING ENTRIES, AND COMPUTER SYSTEMS; PROVIDING
FOR AN IMMEDIATE EFFECTIVE DATE.
Notes:
Links:
City of Miami Page 1 of 2 Printed on: 6/20/2023
City of Miami
Master Report
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Enactment Number: R-23-0257
Attachments: 13941 Back -Up Documents (PDF)
History of Legislative File:
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
Revision: Acting Body: Date: Action: Result:
Jorge Blanco
5/15/2023
Initial Police Review
Completed
Manuel Morales
5/15/2023
Department Head Review
Completed
Luis Hernandez -Torres
5/22/2023
Budget Analyst Review
Completed
Marie Gouin
5/30/2023
Budget Review
Completed
Legislative Division
5/30/2023
Legislative Division Review
Completed
Arthur Noriega V
5/30/2023
City Manager Review
Completed
Juan Carlos Perez
5/30/2023
ACA Review
Completed
Victoria Mendez
5/30/2023
Approved Form and
Completed
Correctness
City Commission
6/8/2023
Meeting
Completed
City Commission
6/8/2023
ADOPTED
Passed
Mayor's Office
6/16/2023
Unsigned by the Mayor
Completed
City Clerk's Office
6/16/2023
Signed and Attested by the City
Completed
Clerk
City Clerk's Office
6/20/2023
Rendered
Completed
City of Miami Page 2 of 2 Printed on: 612012023