The URL can be used to link to this page

Home My WebLink AboutR-82-1102J-82-152 4 i RESOLUTION NO. ��' -A"�`' A RESOLUTION ACCEPTING THE BIDS OF EASTMAN KODAK COMPANY AT A COST OF $33,567.00 AND ENFIELD 3M BUSINESS PRODUCTS AT A COST OF $2,195.00 FOR FURNISHING MICROFILM EQUIPMENT TO THE OFFICE OF PENSIONS AT A TOTAL COST OF $35,762.00; ALLOCATING FUNDS THEREFOR FR011 THE PRIOR YEAR RESERVE FUND; AUTHORIZING THE CITY MANAGER AND THE PURCHASING AGENT TO ISSUE PURCHASE ORDERS FOR THIS EQUIPMENT. WHEREAS, pursuant to public notice, sealed bids were received September 21, 1982 for the furnishing of Microfilm Equipment to the Office of Pensions; and and; WHEREAS, invitations were mailed to 20 potential suppliers WHEREAS, funds for this purchase are available in the prior year Reserve Fund; and WHEREAS, this equipment will be used by the Office of Pensions for the purpose of ameliorating the overwhelming records conditions and to provide a record keeping program which meets the standards of the State Bureau of Archives; and WHEREAS, the City Manager and the Office of Pensions recommend that the bids received from Eastman -Kodak Company and Enfield 3M Business Products be accepted as the most advantageous bids to the City; NOW, THEREFORIE, BE IT RESOLVED BY THE COM11ISSION OF THE CITY OF I IIAI-II , FLORIDA: CM COMMISSION MEETING OF DEC 9 1982 8 19NUMO + ao...,.................. 0 46 Section 1. The September 21, 1982 bids of Eastman - Kodak Company at a cost of $33,567.00; and Enfields 314 Business Products at a cost of $2,195.00; for furnishing iIicrofilm Equipment to the Office of Pensions at a total cost of $35,762.00 are hereby accepted with funds therefor hereby allocated from the prior year Reserve Fund. Section 2. That the City Manager is hereby authorized to instruct the Purchasing Agent to issue Purchase Orders for this Equipment. ATTEST: PASSED AND ADOPTED this 9TH day of DECEMBER 1982. MAURICE A. FERRE AiAY0R City Clerk PREPARED AND APPROVED BY: ROBERT F. CLARK DEPUTY CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: f 111�1:(A�%ft -J&A - mwpwt r.AR(TA-AFT)R0gA ITY ATTORNEY 80.0 L1;t,� 6 4 CITY OF MIAMI. FLORIDA - 62 INTER -OFFICE MEMORANDUM TO Mr. Howard V. Gary LATE November 10, 1982 FILE City Manager SL ISJE CT Recommendation for Resolution and Award of Bid: No. 81-82-73, Microfilm Equipment r T FROM '' L. ulllns REFERENCES Purchasing Agent ENCLOSURES warTabulaid, Resolution and Bid It is recommended that the award be made and a resolution be passed acceDtinr the most advantageous bids as received from Eastman -Kodak Company at a cost of 33 5 7.00 and Enfields 31.1 Business Products at a cost of 12,195.00 or furnishing Microfilm Equipment at a total cost of �35,762. 0. Pursuant to public notice, sealed bids were received September 21, 1982 for furnishing Microfilm Equipment to the Office of Pensions. Invitations were mailed to 20 potential suppliers and 5 bids were received as per the attached tabulation. Six (6) "No Bids" were also received. This is a regular purchase of equipment to be used by the Pension Office to microfilm and maintain the records of Miami City General Employees' Retirement Plan and the Miami City Employees' Retirement System. The current records condition in this office is overwhelming and the proposed microfilming program meets standards set by the State Bureau of Archives and State and local legislation. Funds for this purchase are available in the prior year Reserve Fund. The Office of Pensions concurs with this recommendation. 13a.'"'i 1�:�. 0 0 ITEM: DEPARTMENT: TYPE OF PURCHASE: REASON: POTENTIAL BIDDERS: AWARD OF BID BID No. 81-82-73 Microfilm Equipment Pension Office Single Purchase To ameliorate the overwhelming records condition and to provide a record keeping program which meets standardsof the State Bureau of Archives. 20 BIDS RECEIVED: 5 TABULATION: FUNDS: BID EVALUATION: Category Attached Prior year Reserve Funds. The low bid of Enfields for items 1-3 does not meet specified requirements of the coding systems, one-step retrieval, camera style and dual reduction ratios. The 3 M product requires pre- sorting of records to be filmed and has an unacceptable warranty. Low bids for items 4 and 5 are Eastman -Kodak Co. and Miami Microfilm Services, respectively. These are not recommended in favor of the bid by Enfields for item 5,which is a single piece of equipment that does the job of both, allowing faster and more accurate production. Low bids for items 6 and 7 by Eastman Kodak is acceptable. Low bids on items 8-11 are also not recommended because of the unacceptable warranties, unacceptable copy qualities, and their limited durability for record -keeping of the volume required. The following is an analysis of the invitation to bid. Prior Bidders New Bidders Minority Bidders Courtesy Notifications "No Bids" Totals Number of Bid Number of Invitations Mailed Responses 19 4 -0- -0- -0- -0- 6 20 11 Page 1 of 2 0 4 Reasons for "No Bid" were as follows: 1. "Cannot supply equipment as per specs in Bid Request". 2. "At the present time, we do not have the equipment available as listed in this request for bid". 3. "We don't meet your specifications". 4. "Sorry we can't meet these specs". 5. "We do not sell Kodak equipment". 6. "...Ozalid Corporation does not market the micrographic products you requested..." RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO EAST1AN KODAK COMPANY IN THE AMOUNT OF $33,567.00 AND TO ENFIELDS 314 BUSINESS PRODUCTS IN THE AMOUNT OF $2,195.00, FOR A TOTAL AMOUNT OF $35,762.00. The Office of Pensions concurs. r f , v Purchasing Agent T — Date l r # TRW, T1A1E�t3UI ATIO}�N y-OF BIDSL�(FOR f`L,•_t.. c Ghr w•n•p.. C.ty Ow A M. ►cl Z- Zj 'C DCQ rATCn 'i0 i•<.mw S f••.••• •• Pa' Gry Cod. i M••ro Ord. % •. 1 N ir+c +t 1S dam, I- s"'••.e.•• r Un.t Unit Total Uw.t total Total yw.t •., TateP..cs To#, Uw.t P..c• T-.•{ Item K.. OESCatiP;,gK r Pt.c. P^=• C3�iC � L'�•?CC ,� TU - , c ' ' CAI. ` C. ` r31i� � ► � tt , _ �t � r. (1,7 t+ rNCL r,v ilEM _. 4 �: ID C _ u1�It 1=u�c12- \C is p� 55.0 1L Cl EtCi % C' --- - ' CcE �S Lc__ til t �! c� AIOD IC �} __ �. 3.�v _PV .2?3.Ct- A S.C( - - F� C'Tf i �IIC'i i K-1— l 1 ;.-So � S�J. -. �C Tito —_ �?.ct fiJ cc/C:%.CC 1 LG-NS Fci: �{t>`iY 1 3 `jt 3" 7Z' �� IMt4 _r rtn+� In- N1tC L' y -tsal Ck_ ..+1iN�' _ _ • .•__ �..:_ -- � r i r �.z .(G % ti.Q; iNCI.I Y — 761 w — 5 £ crrRrcr�?x7_f1�1 f - 76 -. L CUJ- _ - i�, i 1� t hi - - - - 4CAA t _ : -- �•rul �� _ _ _ _- — --- -- —_'_ 1 -- ------ --- - _ _ - n4, LID SECUPIIITY g j-W Microfilm Equipment for the Pension System . CAT 1 6101 EEC1100— September 21_ 1982 81-82-73 TYPE OF SECURITY EIp�EIt TOTAL AAtbUNI GM Micrographics 1320 N. Semoran Blvd., Suite 103 Orlando, Florida 32807 Broken down by items Miami Microfilm 735 N. E. 125th Street Miami, Florida 33161 Broken down by items United Micrographics, Tnc. 8095 N. W. 98th Street Miami, Florida 3301.6 Broken down by items Enfield's 4000 N. W. 30th Avenue Miami, Florida 33142 Broken down by items Eastman Kodak Company 1001 Ponce de Leon Boulevard Coral. Gables, Florida 33134 Broken down by items Metropolitan Microforms IJD The Computer Traders Anacomp Micrographics The Microfilm Center Ozalid Corporation foot QCCOYMTIMG OlrlilOM CITY OF MIAMI, FLORIDA REQUISITION FOR #QUANTITY REPRESENTS DEPARTMENT ADVERTISEMENT FOR BIDS REQUIREMENTS FOR -MONTHS L DEPTIDIV ------ ACCOUNT CODE BID NO. __ z c" PREPARED BY C11[ F ITEM DESCRIPTION QUA-. T UNIT p R I c F DATE AIM A"'—, AMr�WAT AMOUNT AM' BIDS TO BE SECURED FOR c%j 0 Cr* 7 TAL �7 ;7 F F u f S rl ('i,kE r._(jNTRGL F:CF. 7t�L :1F_P,-- 'MENT OF: I E E _)WROLLER 1, ?k it t I, r i ut lig I )cl',art?avvl Wier Affec tt,d Debart"jeril It 1. 11 1 ,, ..' t 'L LEN-OD