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Home My WebLink AboutR-82-1101.1-82--154 i I RESOLUTION NO.A- A RESOLUTION ACCEPTING THE BID OF THOMAS MAINTENANCE SERVICES, INC. FOR FURNISHING CUSTODIAL AND MAINTENANCE SERVICES ON A CONTRACT BASIS FOR 014E YEAR TO THE OFFICE OF AUDITORIUMS AT A TOTAL ESTI14ATED COST OF $45,198.00; ALLOCATING FUNDS THEREFOR FROM THE 1982-1983 OPERATING BUDGET OF THAT DEPARTMENT; AUTHORIZING THE CITY ■ MANAGER AND THE PURCHASING AGENT TO ISSUE A PURCHASE ORDER FOR THIS SERVICE. WHEREAS, pursuant to public notice, sealed bids were received October 12, 1982 for the furnishing of Custodial and Maintenance Services on a contract basis for one year to the Office of Auditoriums; and WHEREAS, invitations were mailed to 23 potential suppliers and 8 bids were received; and WHEREAS, funds for this purchase are available in the 1982-1983 Operating Budget; and WHEREAS, this service will be used by the Office of Auditoriums for the purpose of cleaning, maintaining and preparing the Coconut Grove Exhibition Center and related areas before, during z and after events; and 1-1HEREAS, the City Manager and the Office of Auditoriums recormend that the bid received from Thomas Maintenance Services, Inc. be accepted as the most advantageous bid to the City; CITY COMMISSION MEETING OE DEC 9 iqu t RESOLUTION N0.��"�C) ►) NOV, THEREFORE, BE IT RESOLVED BY THE COL-R-IISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The October 21, 1982 bid of Thomas Maintenance Services, Inc. for furnishing Custodial and Maintenance Services on a contract basis for one year to the Office of Auditoriums at a total estimated cost of $45,193.00 is hereby accepted with funds therefor hereby allocated from the 1982-1983 Operating Budget of that department. Section 2. That the City Manager is hereby authorized to instruct the Purchasing Agent to issue a Purchase Order for this service. PASSED AND ADOPTED this 9 ATTEST: City Clerk PREPARED AND APPROVED BY: day of DECEMBER MAURICE A. FERRE M A Y 0 R 1982. APPRnVED AS TO FOR11 AND CORRECTNESS: c ROBERT F. CLARK A E R. GARCIA-PEDROSA DEPUTY CITY ATTORNEY CITY ATTORNEY Z mw �."I ti-.1"1 "I 4 i CITY OF MIAMI. FLORIDA 61 INTER-OFFICE MEMORANDUM TO l.'r. . Howard V . Gary City Manager FROM A. L. I ulllns Purchasing Agent DATE November 17, 1982 FILE i SL: BJECT Recommendation for Resolution and Award of Bid: No. 81-82-136 Custodial and Maintenance Service Coconut Grove Exhibition Center REFERENCES ENCLOSURES Award of Bid, Resolution and Bid Tabulation It is recommended that the award be made and a resolution be Passed accenting the most advantageous bid as received from Thomas Maintenance Services. Inc. for furnishing Custodial and Maintenance Services on a contract basis for one year at a total estimated cost of $45,198.00. Pursuant to public notice, sealed bids were received October 12, 1982 for furnishing Custodial and Maintenance Services on a Contract Basis for One Year to the Office of Auditoriums. Invitations were mailed to 23 potential suppliers and 8 bids were received as per the attached tabulation. Two (2) "no bids" and one (1) late bid were also received. The purpose of this contract is to provide the following services to the Coconut Grove Exhibition Center and related areas on an as needed basis, before, during and after events: custodial and cleaning equipment preparation and break -down general housekeeping maintenance trash removal These services are vital to the continued success of Exhibition Center events and shows, and may be used to attract promoters. The recom- mended contractor is certified with the City as a Black American Minority business, in accordance with the Minority Vendor Procurement Program. Funds for this purchase are available in the 1982-1983 Operating Budget. The Office of Auditoriums concurs with this recommendation. i AWARD OF BID Bid No. 81-82-136 ITE14: Custodial and Maintenance Services DEPARTMENT: Office of Auditoriums - Coconut Grove Exhibition Center TYPE OF PURCHASE: Contract for one year REASON: To provide custodial and maintenance services as required POTENTIAL BIDDERS: 23 BIDS RECEIVED: 8 TABULATION: Attached FUNDS: BID EVALUATION: 1982-1983 Operating Budget All bids meet the specifications. Following is an analysis of the invitation to bid: Prior Bidders Black American Hispanic American Non -Minority New Bidders Black American Hispanic American Non -Minority Courtesy Notifications "No Bids" Late Bids Totals Number of Bid Number of Invitations Mailed Responses 3 2 0 0 12 4 2 2 2 0 4 0 0 0 - 2 - 1 23 11 Reasons for "No Bid" were as follows: 1. :No experience in auditorium maintenance". 2. We had no time to set up an appointment to see facility". RECOIDIENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO THO!'1AS MAINTENANCE SERVICES, INC. IN THE ESTIMATED AMOUNT OF $45,198.00. The Office of Auditoriums concurs. r � Purchasing Agent EGG /? le.7 ate Received b the i TA 1LATION PF BIOS FOR City Yenew. City C arti C.V.Qo -w :o P.-4&" go Ciry of Mimmi, FIer.Jo a. !Luvv p-•, �iCToc�c /2 �y_ L3,r/li,c�lTioN �t=NTi� Bidder s S Licensed 9 Insured as Per City Code S Mo Ord. r'c/Yi3wC a d!!M' aid Sand Atsew"t F !/!« -ree- Irreewlrit.es Itoio No. DESCRIPTION ? Unit Peico Total Unit Price Teter Unit Price Total Unit price Torn Unit Price Total Unit Price Total - .BCD •I -CD, 1 L Jam• i �sC . .r U -}io. f 10, s t�r�� Witt K ,� �7 • / %" .' u � C l jol IRREC4JI-A'RITIES L.EGENO. A - 11e Pow -of- Attorney Aff.dor•t os to CeA,rol ; surplus of 8o-d.^! CQMPWV -C _ Cerructod Estonsions O — reepoel Unsi*ted or iwormoo !y SiSned or No Corporate Sod E - M Corvocted Sid 1- IT 15 REC.OMMENOEO THAT �'l�� _4e T /�dn? /ijS it ��i%rL-/1�/�/yEC-- .�L•Pt�iC�� or % O G . OISTRIBUTIC?t B j o ,oa roe {lie 2 o 10C.2 t'1 T/ ULATION OF BMS FOR . p Cih Manager, fr .(�T.i' IpC.O�I/c/� 6: Reco.•ad by the o LIeAt . City of Miatt.i, Flog -as of /r.�;OC7 �-i�c• �CTt'!`fC=/E' !? /s'3'Y CXN/�9/T/O.✓�N/.�•� Licensd i Ins.ned as Per Gtv Code S metre Ord. i✓/! ✓! YG�Gt�it% ��tf•1///Y VII / s' l /1 %J�l f i✓ s.d Send Amount StL✓v!cCs G l4 - dYY/CtL / eG Zp f-beCk�.f ACt' l..sNlent.ea Ci • 1� old. DESCRIPTION ? Unit Pr,ce Total Unit pet Total Una Pace Total UnA af Pace Tetd/ Unit Price Total Unit Prtco Tefd • UV (,�['l. U.GU oZ0 400, W.-of Clt�. p ..a �i�•ev. 4, 00 17 �GC{1' J. �G �4 le,. I -t0q jjcOscan. o, o X cwr 7, yo 2Scer ,.i 3' oo /crcaoo ,!: i o Dom. ZaSCf t Y G.o . DSO. ; r o! erN�Fi✓ f �!J /� O • %>2..r •��GCX• • � pp � O •� GIAD o7.ra o .✓�D GGG, .1 � J�� 'S�. --- �✓e TM c 266 ' IRRE5ULARITIES LEGEND. A — Me Power. of. Artemegr S —too Alf;dw•..s to Cgp.tel S Swpt4js of bo•.d.nl .0—%rracted fefons.ons O — Pftpooel Unsigafd se saproparly S.Sned or Me - s: i.- Iffec"t'r4 sow !f .f o"Wetod Sid I � IT IS RECOWAENOEO Cor#ony Corporate Seal - THAT OISTRl8UT10+1: BID • JQtf MO. CID SECURUTY ITEM Maintenance contract for Coconut Grove Exh. Centoxyz BIOS RECEIVED October 12, 1982 10:00 A.M. TYPE OF SECURITY MOM TOTAL, AM DUN t Property Management & MaintanaceTn.. 6700 S. 14. 21 St. Miami, Florida 33144 Broken dorm by items A A Reliable Fanitorial Ser. Inc. 1331 N. W. 52nd Street Miami, Florida •33142 Broken down by items Vista Buldg. Maint. Services, Inc. P. 0. Box 440708 Miami, Florida 33144 Broken down by items Robert Brown Bldt. Maint, Inc. 1301 N. ld. 51 Street Miami, Florida 331.42 Broken down by items Continental Building Service 1490 W. 49th Place Hialeah, Florida 33012 Broken down by items Thomas Maintenance Service ]'. 0. Box 1h-1068 Miami, Florida 33116 Broken down by items LeCounte Building Maintenance 835 N. W. 47th Street Miami, Florida 33127 Broken dawn by items Dennis' Cleaning, Service, Inc. 1300 N. W. 96 Street Miami. Florida 33147 Broken down by items N0 BID: V. ] .P. Bldg. "Maintenance R�c�h� �� s��ar M�r�c,►If,r1 ctMckl< •Mtl< �i�y �� _ f :....�... oet ACcousorwG DivislOM CITY OF MIAMI, FLORIDA REQUISITION FOR A.+Dy,E I fjMENT FOR BIDS QUANTITY REPRESENTS DEPARTMENT REQUIREMENTS FOR MONTHS ESTIMAT ED COST: CONTRACTUAL: $ INCIDENTAL: $ — TOTAL S SOURCE OF FUNDS: -- To br filled in by EXPENDITURE CONTROL: APPROVE') HY : - _F _ (�ikEc 613 OF ISSUING DEPARTMENT FUNDS AVAILABLE FOR PROJECT INVOLVED EXPENDITURE CONTROLLER PROJECT CODE___ AD CODE, COPIES TO: Purchasing (Org,l —City Manager — City clvrk —! %jlitrditure Lontrul — issuing Uepart7nent — Otber Allected Department FORMNO. 1043-REV 74 WHITE GREEN PiNr CANARY BLUE GOLDENROD �)— IIC� s