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HomeMy WebLinkAboutR-82-1087J-82-179 rr RESOLUTION NO,ti A RFSOLUIION AUTHOR IIING THE CITY MANAGER TO FXECUTF= A PROFESSIONAL SERVICES AGREEMENT, IN SUBSTANTIALLY THE FORM ATTACHED HERETO, WITH AUTOMATED RESOURCES MANAGEMLNT CONSULTANTS INCORPORATED (ARMAC) IN AN AMOUNT NOT TO EXCEED $98,500 PER YEAR TO PROVIDE FOR PROFESSIONAL ON -CALL PROGRAMMING AND ANA- LYTICAL SFRVICES FOR THE DEPARTMENT OF COMPUTERS, USING BUDGETED FUNDS OF SAID DEPARTMENT WHEREAS, the City has periodically utilized the services of outside proFessional programming companies to augment existinq staff; and WHFRFAS, there are several vacancies in the Department of Computers which will not be filled durinq the first half of this fiscal vear; and W1KRFAS9 Task I of the Bnoz-A1lPn h Hamilton Study included rer,ommendat. ions for ;i numher of corrective moacures to improve support services to data processinq usrrs; and WHI-RFAS, t.hr- correr-t-. ive measures recommended by 19ooz-Allen h Hamilton can he mom effertively accomplished by utilizing; out:si.de profesinnal assistance: NO 9 THERFF ORE, I31- IT RFSOLVF0 13Y THE COMMISSION OF THE CITY Or MIAI•tI, 4"I.CRII)A: Sect; ion 1. The City Managor is hereby authorized to execute a profess, ionaI services agreement, in substantially the form attached hereto, with Automated Resources Management Consultants Incorporated (ARMAC) in an amount not to exceed $98,500 per year to provide professional on -call programminq and analytical services for the Department of Computers with monies therefor hereby allorated from budgeted funds of the Department of Computers. PASSED AND ADOP TI"D this 9 ATILST: / c"1 AI_PH . ONGII CITY CI_ER day of DECEMBER , 1982. MAURICE A. FERRE M A Y O R CM COMMISSION MEETING OF DEC 91982 ems:......................,..... i V. PREPARED AND APPROVED BY: - a.4a &4-14 ROBERf F. CLARK DEPUTY CITY ATTORNEY APPROVED AS TO FORM AND CORRECENES5: pL. 1\ . UM1\V L n- TY ATTORNEY 4 26 t To Howard V. Gary, City Manager CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM M WK d opesoln DATE November 22, 1982 FILE. SUBJECT Resolution to enter into a contract with "ARMAC" Randolph B. Rosencrantz, FROMREFERENCES Assistant City Manager ENCLOSURES IT IS RECOMMENDED THAT THE CITY COMMISSION AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH AUTOMATED RESOURCES MANAGEMENT CONSULTANTS INCORPORATED, HEREINAFTER REFERRED TO AS "ARMAC" FOR THE PURPOSE OF PROVIDING PROFESSIONAL ON -CALL PROGRAMMING AND ANALYTICAL SERVICES FOR THE DEPARTMENT OF COMPUTERS NOT TO EXCEED $98,500 PER YEAR. Under Task I, the Booz-Allen & Hamilton Corporation completed an extensive survey of computer operations and recommended twenty- one specific corrective actions. Implementation has been com- pleted on those items that could be completed within the time available. On other items, by their very nature, considerable additional time and effort will be necessary. "ARMAC" was a sub -contractor with Booz-Allen & Hamilton on Task I. Personnel from "ARMAC" were extremely valuable in implementing corrective action and providing other support services. It is requested that we continue our relationship with "ARMAC" to specifically complete the following: 1. Implement Configuration Management: Defined procedures for the management and control of production versus test libraries. 2. Define a run book standard for computer operations and document all production and new applications to that standard. 3. Review the tape library function and define and implement a better method of handling tape processing. 4. Rewrite (program) the Retiree Payroll/Pension System for the B-6800 computer and make the necessary changes per the new IRS ruling. 5. Do the required analysis and feasibility reviews of City departments requesting new data processing support, in- cluding certain requests for mini or micro computers. El 13 TO: Howard V. Gary, November 22, 1982 City Manager By virtue of the fact that "ARMAC" has been very involved with the City, it would be cost effective for the City to continue their efforts on the aforementioned specified projects. Existing available City staff is committed to definite work programs and will not be available for assignment to the aforementioned pro- jects in the immediate future. The City has a history of utilizing outside professional staff in data processing. in 1981, the expenditure amounted to $148,000.; in 1982, the expenditure was $112,000. We do have funds available in the Department of Computers Budget for this service. RBR: to 0 PROFESSIONAL SERVICES AGREEMENT This Agreement entered into as of the day of , 1982, by and between the City of Miami, a municipal corporation of Dade County, Florida, hereinafter referred to as "the City" and Automated Resources Management Consultants Incorporated, here- inafter referred to as "ARMAC." WHEREAS the City wish to contract for the professional on -call programming/analytical services .for its computer oper- ations, and WHEREAS, "ARMAC" has the capability to provide such ser- vices and desires to perform the services required by the City, and WHEREAS the City Commission of the City of Miami has authorized the execution of a professional services agreement with "ARMAC" to perform the services required by the City. NOW THEREFORE, in consideration of the payments hereinafter agreed to be made and the mutual covenants hereinafter set forth, the parties hereto do mutually agree as follows: ARTICLE I -- SCOPE OF WORK A. ARMAC, as an independent contractor and not as an agent of the City, shall provide on -call programming and analytical support services to the Department of Computers. ARMAC shall perform the services specified in the Statement of Work, at- tached hereto as Exhibit A and incorporated herein. B. All of the services to be performed hereunder by ARMAC shall be under the control and approval of the City and shall be performed in accordance with the guidance of the City. ARTICLE II -- PERIOD OF PERFORMANCE This agreement shall commence upon execution by the City Manager and shall continue for one (1) year with an option to extend on a monthly basis for a period not to exceed twelve (12) months and at the hourly rates prescribed in Section three (3) of this agreement. ARTICLE III - CONSIDERATION AND PAYMENT u A. In consideration of the performance of services pursuant to Article I above, the City shall pay the following rates for staff provided: Programmer ------------------------ $30 per hour Lead Programmer/Project Analyst --- 35 " of Senior Consultant/Principal------- 70 " of 12 ARTICLE III - CONSIDERATION AND PAYMENT (CONT'D.) B. The total cost of this contract shall not exceed $98,500 per year unless this agreement is amended in writing by the City Manager to include services not specified in Exhibit A. C. ARMAC shall submit monthly invoices in accordance with the aforementioned billing rates showing hours worked and total amount due. Such billings shall be paid by the City upon submission. The City shall require time records and shall have the right to review and audit time records and related records of ARMAC pertaining to any such billings. D. The City agrees to provide space, working tools, computer time and staff assistance as required to ARMAC employees in the performance of their services. E. The City shall have the right to refuse any consultant (programmer/analyst) that it considers not qualified or otherwise unacceptable. ARTICLE IV -- CHANGES The City may at any time, by written order, make changes in the Statement of Work, Exhibit A, provided such changes are within the general scope of services provided by ARMAC. The City and ARMAC shall mutually determine whether the ordered changes can be accomplished within the total contract price. ARTICLE V -- TERMINATION OF CONTRACT The City retains the right to terminate this Agreement at any time during the term of this contract without penalty to the City. In'that event, notice of termination of this contract shall be in writing to ARMAC who shall be paid for all work performed prior to the date of receipt of the notice of termination. ARTICLE VI -- SUB -CONTRACTS No sub -contract, assignment or transfer of this Agreement shall be made by "ARMAC" for the furnishing of any of the work herein contracted for without the written approval of the City. ARTICLE VII -- OWNERSHIP OF DOCUMENTS All plans, proposals, reports, documents, research materials and other data developed as a result of this Agreement shall become the property of the City without restriction or limit- ation on their use. It is further stipulated that all info- rmation developed as a part of the project $hall not be used by "ARMAC" without prior submittal to the City and written approval from the City. �A:-1� Ci7 1-2 ARTICLE VII -- OWNERSHIP OF DOCUMENTS (CONT'D.) It is further understood by and between the parties that any information, plans, reports, documents or other matter whatsoever, which is given by the City to "ARMAC" pursuant to the Agreement shall at all times remain the property of the City and shall not be used by "ARMAC" for any other purpose whatsoever without the written consent of the City.' ARTICLE VIII -- PUBLIC RECORDS LAW "ARMAC" agrees that all documents and reports prepared and maintained by "ARMAC", under the contract shall be subject to provisions of the Public Records Law, Chapter 119, Florida Statutes. ARTICLE IX -- INDEMNIFICATION "ARMAC" shall defend, indemnify and save harmless the City against any and all claims, suits, actions for damages or action arising during the term of this agreement, for any personal injury, loss of life, or damage to property sus- tained by reason of or as a result of "ARMAC" (its agents, employees or workmen) carelessness or negligence from and against any orders, judgments or decrees which may be entered thereof; and from and against all cost, attorneys fees, expenses and liabilities incurred in the defense of any such claims and the investigation thereof. ARTICLE X -- CbNSTRUCTION AGREEMENT The parties hereto agree that this Agreement shall be construed and enforced according to the laws and statutes of the State of Florida. ARTICLE XI -- ENTIRE -AGREEMENT The foregoing Agreement, including Exhibit A attached hereto, constitute the entire Agreement between the parties as related to the services to be provided hereunder. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written. Witnesses: AUTOMATED RESOURCES MANAGEMENT CONSULTANTS INCORPORATED ("ARMAC") By: CITY OF MIAMI, a municipal corporation of the State of Florida Attest: By: City Manager APPROVED AS TO FORM AND CORRECTNESS: By: City At orney N For the past six months, DOC has undergone extensive evaluation and review in an effort to be more responsive to the needs of the City of Miami. In particular, the firms of Booz Allen and Hamilton and ARMAC Corporation were contracted to conduct the review in three areas of Computer Center operations: 1. The internal management and control of the computer center and its hardware resource. 2. The programming and development support provided to Users, both current and projected support for the next five years. 3. The ability of DOC's current staff to implement corrective measures and user requirements. The results of the review have identified much work to be accomplished over the next year to improve the productivity and performance of the computer systems and to enhance DOC's support to the City's using departments (USERS). The review also highlighted a staffing imbalance within the existing DOC environment. This imbalance is due in part to an almost one hundred per cent turnover of management and staff within the Development Division of DOC within the past year. Because of the additional volume of work and resource required to implement corrective measures recommended by Booz Allen while maintaining and improving support to USERS; and because of the staffing imbalance mentioned above, it is necessary for DOC to acquire the services of an external contractor to provide programming and analytical support services on an 'as required' basis for an extended period of time. In particular, there are several projects recommended by Booz Allen that require immediate follow up actions. 1. Implement Configuration Management: Defined procedures for the management and control of production versus test libraries. 2. Define a run book standard for computer operations and document all production and new applications to that •standard. 3. Review the tape library function and define and implement a better method of handling tape processing. 4. Rewrite (program) the Retiree Payroll/Pension System for the B-6800 computer and make the necessary changes per the new IRS ruling. 5. Do the requirement analysis and feasibility reviews of City departments requesting new data processing support, including certain requests for mini or micro computers. ARMAC proposes to provide consultant staff to perform the services described above, with the approval and guidance of the City. 8040 �8;