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RESOLUTION NO. S13-10206
A RESOLUTION ACCEPTING THE BID OF STANDARD
EQUIPMENT COMPANY FOR FURNISHING ONE (1)
NIGHT VISION PHOTOGRAPHIC SYSTEM TO THE
DEPARTMENT OF POLICE AT A TOTAL COST OF
$6,795.00 ALLOCATING FUNDS THEREFOR FROM THE
PRIOR YEAR RESERVE FUND; AUTHORIZING THE
CITY MANAGER AND THE PURCHASING AGENT TO ISSUE
A PURCHASE ORDER FOR THIS EQUIPMENT.
WHEREAS, pursuant to public notice, sealed bids were
received November 10, 1982 for the furnishing of one (1) Night
Vision Photographic System to the Department of Police; and
WHEREAS, invitations were mailed to 20 potential suppliers
and 3 bids were received; and
WHEREAS, funds for this purchase are available in the
Prior Year Reserve Fund; and
WHEREAS, this equipment will be used by the Department of
Police for the purpose of completing requirements for the new Major
Crime Scene and Mass Arrest Detail; and
WHEREAS, the City Manager and the Department of Police
recommend that the bid received from Standard Equipment Company be
accepted as the most advantageous bid to the City;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
Section 1. The November 10, 1982 bid of Standard
Equipment Company for furnishing one (1) Night Vision Photographic
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RESOLUTION
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System to the Department of Police at a total cost of $6,795.00
is hereby accepted with funds therefor hereby allocated from the
Prior Year Reserve Fund.
Section 2. That the City Manager is hereby authorized
to instruct the Purchasing Agent to issue a Purchase Order for
this equipment.
PASSED AND ADOPTED this loth day of February
ATTEST:
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City Clerk
PREPARED AND APPROVED BY:
44� -70
ROBERT F. CLARK
DEPUTY CITY ATTORNEY
Maurice A. Ferre
M A Y O R
1983.
APPROVED AS TO FORM AND CORRECTNESS:
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05h X. UAM;1H-
ITY ATTORNEY
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TO Mr. Howard V . Gary
City Manager
FROM: L. Mullins
40117,�
Purchasing Agent
CITY OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM
DATE December 10, 1982 FILE!
SUBJECT: Recommendation for Resolution
and Award of Bid: No. 81-82-142
Night Vision Photographic System
REFERENCES:
ENCLOSURU: Award of Bid and Resolution
It is recommended that the award be made
and a resolution be passed accevtina the
most advantageous bid as received from
Standard Equipment Company for furnishing
One Night Vision Photographic System at a
total cost of $6,795.00.
Pursuant to public notice, sealed bids were received November 10,
1982 for furnishing One Night Vision Photographic System to the
Department of Police.
Invitations were mailed to 20 potential suppliers and 3 bids were
received as listed on the Award of Bid. Nine (9) "No Bids" were
also received.
This is a regular purchase of new equipment to be used by the
Police Operation Section primarily in the nearly completed
Identification Detail's Major Crime Scene and Mass Arrest Special
Purpose Vehicle.
Presently the department is unequipped to photograph or videotape
during the hours of darkness when major crimes and disturbances
occur. This Night Vision system will accommodate still and motion
photography without light, and is adaptable to 35 mm and video
cameras currently used by the Police. The Mass Arrest Special
Purpose Vehicle includes a camera platform in its design for
such documentation. The system may also be used in a Police
Helicopter.
83-126
1
Mr. Howard V. Gary
December 10, 1982
Page 2 of 2
The Night Vision system will fulfill the following essential
functions:
1) to facilitate prisoner processing at mass arrest scene
command posts.
2) to maintain physical distance between officers and the
public during major disturbances, thus affording
greater protection of personnel and less incitement
to crowds.
3) to provide a means to produce officer training films and
literature on mass arrest and major crime scenes.
4) to provide evidence for trials and documentation to the
State Attorney's Office.
Funds for this purchase are available in the Prior Year Reserve
Fund.
The Department of Police concurs with this recommendation.
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ITEM:
DEPARTMENT:
TYPE OF PURCHASE:
REASON:
POTENTIAL BIDDERS:
BIDS RECEIVED:
TABULATION:
AWARD OF BID
Bid No. 81-82-142
Night Vision Photographic System
Police
Single Purchase
Equipment for new Major Crime Scene/
Mass Arrest Vehicle.
20
3
Bidder Total Cost
Law Enforcement Equipment (incomplete bid) ($509.98)
Metro Reps Company $10,124.00
Standard Equipment Company $ 6,795.00
FUNDS:
BTD EVALUATION:
Category
Prior Bidders
New Bidders
Minority Bidders
Courtesy Notifications
"No Bids"
Prior Year Reserve Fund
The low bid of Law Enforcement Equipment
Co. is not acceptable because it is only
a partial bid on two items of a multi -
item system. This bidder did not offer
a complete system, specifically, the
essential components of a Night Vision
System, i.e., a Night Scope Image Amplifier
and various relay, objective and cata-
dioptric lenses. The next lowest bid of
Standard Equipment Company meets all
specifications and requirements, thus is
recommended for award.
Following is an analysis of the invitation
to bid:
Number of Bid Number of
Invitations Mailed Responses
0 0
20 3
0 0
0 0
9
Totals 20
12
Page 1 of 2
83-126
Reasons for "No Bid" were as follows:
1. "The Night Vision Company we represent will bid direct".
2. "Items not in our inventory".
3. "Not our product".
4. "Unable to furnish".
5. "Unable to supply"
6. "Unable to meet specifications".
7. "The equipment doesn't meet specifications of that which
we manufacture or distribute".
8. "Do not supply this type of system".
9. "Do not have a unit that meets your exact specifications".
RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE
TO STANDARD EQUIPMENT COMPANY IN THE AMOUNT
OF $6,795.00
The Department of Police concurs.
Purchasing Agent
Date
The above award meets the requirements of this Department, and
approval is recommended.
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Director
4 Av%•%Sis
Date
Page 2 of 2
63-126