HomeMy WebLinkAboutR-83-03274
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J-33-172
RESOLUTION NO. S3-3207
A RESOLUTION RATIFYING AND CONFIRMING THE ACTION OF
THE CITY MANAGER IN APPROVING THE EMERGENCY PURCHASE
OF CITY OF MIAMI/UNIVERSITY OF MIAMI JAMES L. KNIGHT
INTERNATIONAL CENTER INTERIOR GRAPHICS; AUTHORIZING
AN INCREASE IN THE CONTRACT IN THE NET AMOUNT OF $9,406.50;
ACCEPTING THE COMPLETED WORK OF RJA SIGNS & GRAPHICS INC.
AT A TOTAL COST OF $62,828.50; AND AUTHORIZING A FINAL
PAYMENT OF $12,077.60.
WHEREAS, none of the bids received for the City of Miami/
University of Miami James L. Knight International Center were
responsive to the bidding documents; and
WHEREAS, interior signage critical to the public safety and
convenience was required in order to open the Convention Center at
the earliest date to meet the City's commitment for the
ASTA Convention; and
WHEREAS, new proposals for signage were received through
the Purchasing Division of which the lowest responsive bid was
$53,422 from RJA Signs & Graphics; and
WHEREAS, the City Manager approved this procurement
contingent upon later City Commission ratification; and
WHEREAS, additional safety and directional signage and project
delays resulted in an overrun to the contract in the amount of
$9,406.50; and
WHEREAS, funds are available in the Convention Center and
Parking Garage Revenue Bonds, Construction Account; and
WHEREAS, the work has been satisfactorily completed, and
RJA Signs & Graphics has furnished the required documents certifying
that all bills for labor and materials have been paid in full in
connection with the work; and
WHEREAS, the City Manager and the Conference Center Department
recommends that the completed work be accepted and final payment
made to RJA Signs & Graphics;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
CITY COMMISSION
MEETIN'113 OF
APR 6 1983
83--327
A 0
Section 1. The action of the City Manager be, and is
hereby ratified and confirmed for the emergency purchase of City
of Miami/University of Miami James L. Knight International Center,
Interior Graphics.
Section 2. The amount of the contract is hereby increased
in the amount of $9,406.50.
Section 3. The completed work performed by RJA Signs &
Graphics for the interior signage is hereby accepted at a total
cost of $62,828.50.
Section 4. Sufficient funds are available in the Convention
Center and Parking Garage Revenue Bonds, Construction Account.
Section 5. The proper officials of the City of Miami are
hereby authorized to pay RJA Signs & Graphics a balance of
$12,077.60 as full and final payment for all work performed and
all materials furnished in connection with aforesaid contract.
PASSED AND ADOPTED this 6th
ATTEST:
1� G. Angie, City Clerk Tom!
PREPARED AND APPROVED BY:
Robert F. Clark, Deputy City Attorney
APPROVED AS TO FORM AND CORRECTNESS:
eI/)
.Garcia-Pedrosa, City Attorney
7
-2-
day of April , 1983.
Maurice A. Ferre
Maurice A. Ferre, Mayor
83-32's
51
TC
FROM
FAI
4 4
CITY OF MIAMI. FLORIDA
INTER -OFFICE: MEMORANDUM
Howard V. Gary DATE March 1, 1983 FILE
City Manager
5'_ E J E CT Proposed Resolution
City of Miami/University of
Miami James L. Knight
1tt. _ International Center
lan I. Poms REFERE "+ E� Interior Graphics
Project Director
Conference Center ENCLOE_'REL
w ch
uA Resolution ratifying and confirming the action
0 of the City Manager in approving the emergency
purchase of City of Miami/University of Miami
�• James L. Knight International Center Interior
Graphics; authorizing an increase in the contract
2: C= in the net amount of $9,406.50; accepting the
e completed work of RJA Signs & Graphics Inc. at a
or, total cost of $62,828.50; and authorizing_ a final
payment of 12, 077. 60.
After public bidding, none of the bids received for the City of
Miami/University of Miami James L. Knight International Center
Interior Graphics were responsive to the bidding documents.
Interior signage critical to the public safety and convenience
was required in order to open the Convention Center in time for
the ASTA Convention and the City Manager approved the procurement
of the required signage under the "Emergency Purchases" provisions
of the City Code. The approval was contingent upon the purchase
being ratified by the City Commission at a later date.
New proposals were requested through the City's Purchasing Agent
and a purchase order was issued to the lowest responsive bidder,
RJA Signs & Graphics. Their bid of $53,422 was lower than that
in the first bidding while the quantity and quality of signage
materials remained the same. The price was considerably under
the Architect's estimate of $81,000.
In order to have as much signage as possible in place for the ASTA
Convention, the Architects decided to "fast track" the design while
the signage material was being fabricated. However, two problems
developed which were no fault of RJA Signs & Graphics. Additional
"No Smoking" and related safety signs were required by the Building
Division for a Certificate of Occupancy and both the City and the
University of Miami required additional directional signage for
public convenience. Also a portion of the installation work was
delayed due to revisions in the Building Directories by the
Architect and due to the late completion of the interior wood
83-32i
Howard V. Gary
March 1, 1983
Page 2
paneling on which signs were mounted. These delays resulted in
an additional $3,045 installation work, including a return trip
to the project after the ASTA Convention.
The cost of additional signage is $6,361.50 of which the
University has agreed to reimburse the City $3,364.75.
The signage work is now substantially complete and the Architect
has recommended acceptance of the work. The Conference Center
Department recommends the adoption of a resolution ratifying the
emergency purchase of City of Miami/University of Miami James L.
Knight International Center Interior Graphics, authorizing an
increase in the contract in the amount of $9,406.50, and acceptance
of the completed work performed by R7A Signs & Graphics at a total
cost of $62,828.50 and authorizing final payment of $12,077.60.
The funds for the increase are available from the Convention Center
and Parking Garage Revenue Bonds, Construction Account.
cc: Law Dept.
Vince Grimm
Don Cather
Art Mullins
83--327