HomeMy WebLinkAboutR-83-0299?- J'3-229 0 0
RESOLUTION NO.
A RESOLUTION ACCEPTING THE BIDS OF SOUTHEAST
OFFICE INTERIORS AT A COST OF $6,627.64 AND
OF THOMAS RUFF AND COMPANY AT A COST OF
$3,937.00 FOR FURNISHING A TOTAL OF 97 ROLL
FILES AND 16 FILE BASES TO THE DEPARTMENT OF
FIRE, RESCUE AND INSPECTION SERVICES AT A
TOTAL COST OF $10,564.64; ALLOCATING FUNDS
THEREFOR FROM THE PRIOR YEAR RESERVE FUND;
AUTHORIZING THE CITY MANAGED. AND THE
PURCHASING AGENT TO ISSUE PURCHASE ORDERS
FOR THIS EQUIPMENT.
WHEREAS, pursuant to public notice, sealed bids were
received November 1, 1982 for the furnishing of Roll Files with
Bases for Plans and Blueprints to the Department of Fire, Rescue
and Inspection Services; and
WHEREAS, invitations were mailed to 20 potential suppliers
and 7 bids were received; and
WHEREAS, funds for this purchase are available in the
Prior Year Reserve Fund; and
WHEREAS, this equipment will be used by the Department
of Fire, Rescue and Inspection Services for the purpose of providing
storage for additional records; and
WHEREAS, the City Manager and the Department of Fire,
Rescue, and Inspection Services recommend that the bids received
from Southeast Office Interiors and Thomas Ruff and Company be
accepted as the most advantageous bids to the City;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
CITY COMMISSION
I/I�;ETING OF
APR G 1983
P3 ti3 Sj
FF
L _ 4. ! � , ,- - -- -- - —1
0
Section 1. The November 1, 1982 bids of Southeast
Office Interiors at a cost of $6,627.64 and Thomas Ruff and
Company at a cost of $3,937.00 for furnishing a total of 97 Roll
Files and 16 File Bases to the Department of Fire, Rescue and
Inspection Services at a total cost of $10,564.64 are hereby
accepted with funds therefor hereby allocated from the Prior
Year Reserve Fund.
Section 2. That the City Manager is hereby authorized
to instruct the Purchasing Agent to issue the Purchase Orders for
this equipment.
PASSED AND ADOPTED this 6th day of April 1983.
ATTEST:
City Clerk
PREPARED AND APPROVED BY:
11/Ly-64 t. t� 1 � �c. L jl"
ROBERT F. CLARK
DEPUTY CITY ATTORNEY
Maurice A. Ferre
M A Y O R
APPROVED AS TO FORM AND CORRECTNESS:
SE R. GARCIA-PE
TY ATTORNEY
83--12AWSS
0
ITEM:
n VnAUMMVMM .
TYPE OF PURCHASE:
REASON:
POTENTIAL BIDDERS:
BIDS RECEIVED:
TABULATION:
FUNDS:
T TT� TTITT fTT TTI'1 TT.
Category
Prior Bidders
Black American
Hispanic American
Non -Minority
New Bidders
Black American
Hispanic American
Non -Minority
Courtesy Notifications
I ..
AWARD OF BID
0
Bid No. 81-82-145
Roll Files for Plans and Blue Prints
Fire, Rescue and Inspection Services
Single Purchase
Equipment Required for Storage of Additional
Records.
20
7
Attached
Prior Year Reserve Funds
The low bid of Adolfo Hernandez Office Supplies
fails to meet the specification requiring steel
construction by offering corrugated fiber board
for items 1, 2, and 4.
The low bid of Repro Products for item 3 is
also unacceptable as it does not provide four
(4) compartments as required.
All other bids meet the specifications.
Following is an analysis of the invitation to
bid:
Number of Bid Number of
Invitations Mailed Responses
0 0
0 0
0 0
1 0
6 3
13 4
0 0
2
- 0
Totals 20 9
Reasons for "No Bid" were as follows:
1. "Items requested are not among our represented lines".
2. "Cannot furnish as specified".
Page 1 of 2
830 3S
0
.0
RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE
TO SOUTHEAST OFFICE INTERIORS IN THE AMOUNT
OF $6,627.64 AND THOMAS RUFF AND COMPANY
IN THE AMOUNT OF $3,937.00 FOR A TOTAL
AMOUNT OF $10,564.64.
Purchasing Agent
Date
The above award meets the requirements of the Department of Fire,
Rescue and Inspection Services, and approval is recommended.
irector
i
Date
Page 2 of 2
TABULATION OF BIOS FOR
oty me -ow. City COA A. AL
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TABULATION OF BIOS FOR D �'-
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IT 15 RECOUVENC.E:3 THAT
DISTRIBUTION:
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CITY OF MIAMI FLORIDA
56 INTER -OFFICE MEMORANDUM
,c Howard V. Gary
City Manager
Fr-7Y Chief H. W. Brice D e to
Fire, Rescue and In ction Services
CITY M liIr,'. R'S OFFICE
March 16, 1983
Recommendation for Resolution and
Award of Bid No. 81/82/145 -
Roll Files
E,= Award of Bid, Resolution and
Tabulation -- - --- - —
It is recommended that the award of bid and a resolution
be passed accepting the most advantageous bids as received
from Southeast Office Interiors for Items #1, #2 and #4 as
a one-time purchase for a total estimated cost of $6,627.64
and from Thomas Ruff for Item #3 as a one-time purchase for
a total estimated cost of $3,937.00, for a total cost of
$10,564.64.
The Building and Zoning Division has exhausted available space for storage
of plans and require adequate, secure storage for processed Building Plans
which have not been microfilmed and/or duplicated. These roll files will
make plans readily accessible in a numerical sequence.
Funds for this purchase have been carried over from FY 81/82 operating
budget.
�X
83- :3