HomeMy WebLinkAboutItem #13 - Discussion Item221 1:IrN1 .'F �.tiatits, FLORIDA
INTEROFFICE MEMORANE)UM
Howard V. Gary May 6, 1983 r!LE
City Manager
City of Miami International
/ L)(/ Folk Festival - Re ,uest for
.1 y( yyU. / ,/ / Agenda Appearance
Albert H. Ftoward, Director
Department of Recreation
The Chairman of the International Folk Festival, Ms. Mary Borden, has
requested a personal appearance at the May 12th Commission Meeting to
discuss some Festival budget problems.
Motion No. 83-75 adopted by City Commission on February 10, 1983 ac-
cepted in principle the plan proposed by representatives of the
International Folk Festival directing the City Manager to make a future
recommendation to the City Commission. The amount of $32,000 was ten-
tatively approved.
For the last ten years the International Folk Festival has been a re-
cognized City of Miami official event with a 23 member board appointed
by the City Commission.
This festival is the only representative event available to all ethnic
groups to participate in one united effort. International participation
(from West Africa to Venezuela) is increasing, giving the festival a
wider recognition among nations.
The possibilities of this festival becoming a pilot in 1984 for a Mini -
World Fair are being presently researched. Being a City activity, it
has not been feasible to solicit support from Dade County.
This year's preparations have greatly improved the quality of the
festival. Forty (40) booths have been rented and 30 performances are
scheduled including three (3) international artistic delegations. A
soccer tournament, arts and crafts exhibit, the doll show and a bicycle
race are among the main events to be held.
Representatives from the hotel Owners Associations and the Consular
Corps have offered their support.
Expected attendance May 12 through 15 = 40,000 people
In Fiscal 1982 the City allocated the amount of $35,000 to this event.
For Fiscal 1983 the budget request was $35,000 plus the usual waiver of
Bayfront Park Auditorium I s rental fee, and the assignment of Police
services.
r,
i
Memorandum to Howard V. Gary
Page 2.-
The breakdown of this year's expenses is as follows:
Talent & Travel -
Production Expenses -
Administrative Salaries -
Printing -
Soccer & Domino Tournaments -
Arts and Crafts -
Awards -
Banners -
Press Conference -
Postage -
Typewriter -
Projected Income: $6,000.00
AHH/AIIL/ar
S 12,000.00
11,G53.00
6,000.00
3 , 000.00
1,000.00
750.00
500.00
200.00
300.00
275.00
900.00
TOTAL: $36,578.00 + (Over -time Police and
Sanitation Expenses)
' •j
20 April 1983
Ms hay 11odiusky
City of Miami
Recreation Dept.
2600 South Bayshore Drive
Miami, Florida
Dear Kay,
The attached is the minimum police personnel staffing for
the Annual International Food Festival, being held at
Bayfront Park, May 12th through May 15th.
For planning purposes, the following hourly rates are
used to determine costs; however, exact costs cannot be
determined until after personnel are assigned. The Officers
time and one half rates will be used to determine exact
costs.
Sergeants $25.00 per hour
Officers $19.00 per hour
These costs are for police personnel only and do not include
any other services such as Fire Rescue and Sanitation.
If you have any questions, feel free to contact either Sgt.
H.S. Bach or Officer Carole Dunn at 579-6440.
Sincerely,
Lt. W.H. Farrington
Commander
Special Events Unit
1VHF/cd
Encl: (1)
I Of -
rty Of .i�titti,[�tzi��c
NTERNATIONAL
FOLK FESTIVAL
DEPARTMENT OF RECREATION / CULTURAL DIV. / P.O. Box 330708 / 2600 So. Bayshore Drive / Miami, Florida 33133-0708 / (305) 579-6735
April 29, 1983
Mr. A. Howard
Director
Department of Recreation
Dear Mr. Howard
The City of Miami International Folk Festival will be held
May 12th through 15th., 1983, at Bayfront Park and Auditoreum.
The folk festival committee which based its budget request for 1983
on previous available figures, were not aware that Bayfront
Auditoreum was an expense to the festival. The current cost for
this is $10,800.00 for the 4 days. Also, per the attached
proposal proposal from the police dep.irtment we need 33 officers
and 4 sergeants, an increase of about two and one half times
previous available figures. This ].eaves a current deficit of
$18,399.50.
We are requesting to appear before the City Commission on A{}r1l'Z +1
12th. to waive these S. o
Mary r Bo en
Fest' al Chairperson
12- i,iay 1983 1 Sergeant iOV1200-2400)
$25.00
x
12
} 1'.
x 1
= $ 300.00
3 Officers (1200-2400)
19.00
x
12
his.
x 3
= 684.00
3 Officers (1800-2400)
19.00
x
6
hrs.
x 3
= 342.00
Four officers assigned
in park
area,
two
officers
assigned inside auditorium.
13 May 1983 3 Officers (0001-1200)
S19.00
x
12
hrs.
x 3
= S 681.00
Two officers assigned all
night
in
park area,
one
officer assigned inside
auditorium.
1 Sergeant (1200-2400)
25.00
x
12
hrs.
x 1
= 300.00
3 Officers (1200-2400)
19.00
x
12
hrs.
x 3
= 684.00
3 Officers (1800-2400)
19.00
x
6
hrs.
x 3
= 342.00
Four officers assigned
in park
area,
two
officers
assigned inside auditorium.
14 May 1983 3 Officers (0001-1200)
$19.00
x 12
hrs. x 3
= $ 684.00
Two officers assigned all
night
in park
area, one
officer assigned inside
auditorium.
I Sergeant (1200-2400)
25.00
x 12
hrs. x 1
= 300.00
6 Officers (1200-2400)
19.00
x 12
hrs, x 6
1368.00
Four officers assigned
in park
area,
two officers
assigned inside auditorium.
15 May 1983 3 Officers (0001-1200)
S1.9.00
x 12
hrs. x S
= 681.00
Two officers assigned all
night
in park
area, one
officer assigned inside
auditorium.
1 Sergeant (1200-1930)
25.00
x 7.5
hrs.x 1
= 187.S0
6 Officers (1200-1930)
19.00
x 73
hrs.x 6
= 8S5.00
Four officers assigned
in park
area,
two officers
assigned inside auditorium.
Surcharge
5.00
x 37
Officers
= 145.00
T 0 T A 1.
$7599.50
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