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Home My WebLink AboutR-83-0413,J-83-330 i 4. RESOLUTION NO. 4 A RESOLUTION ACCEPTING THE BID OF PMS ENTERPRISES,INC. FOR FURNISHING ONF PHOTO- GRAPHIC PRINTER AND ACCESSORIES TO THE DEPARTMENT OF FIRE, RESCUE AND INSPECTION SERVICES AT A TOTAL COST OF $6,893.15; ALLOCATING FUNDS THEREFOR FROM THE 1981 FIREFIGHTING, FIRE PREVENTION AND RESCUE FACILITIES BOND FUND; AUTHORIZING THE CITY MANAGER AND THE PURCHASING AGENT TO ISSUE A PURCHASE ORDER FOR THIS EQUIPMENT. WHEREAS, pursuant to public notice, sealed bids were received April 5, 1983 for the furnishing of a Photographic Printer and Accessories to the Department of Fire, Fescue and Inspection Services; and WHEREAS, invitations were mailed to 22 potential suppliers and 5 bids were received; and WHEREAS, funds for this purchase are available in the 1981 Firefighting, Fire Prevention and Rescue Facilities Bond Fund; and WHEREAS, this equipment will be used by the Department of Fire, Rescue and Inspections Services for the purpose of facilitating fire operations and investigations while reducing the costs for same; and WHEREAS, the City Manager and the Department of Fire, Rescue and Inspections Services recommend that the bid received from PMS Enterprises, Inc. be accepted as the most advantageous bid to the Cityl CITY COt• mISSION tYtti�''i If IG OF MAY 12 1983 kF,"A!In� t NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The April 5, 1983 bid of PMS Enterprises, Inc. for furnishing One Photographic Printer and Accessories to the Department of Fire, Rescue and Inspection Services at a total cost of $6,893.15 is hereby accepted with funds therefor hereby allocated from the 1981 Firefighting, Fire Prevention and Rescue Facilities Bond Fund. Section 2. That the City Manager is hereby authorized to instruct the Purchasing Agent to issue a Purchase Order for this equipment. PASSED AND ADOPTED this 12tt, day of May 1983. Manrice A_ Ft-rrn M A Y 0 R ATTEST: City Clerk PREPARED AND APPROVED BY: APPROVED AS TO FORM AND CORRECTNESS: ROBERT F. CLARK ?OS6E R. GARCIA-PEDROSA DEPUTY CITY ATTORNEY Y ATTORNEY 83--1113 0 MA CITY OF MIAMI. FLORIDA INTEROFFICE MEMORANDUM TO Howard V. Gary City Manag F RC.- Chief H. W. Brice, Di ct PIP% _..._ Fire, Rescue.and Ins ec n Services CITY MANAC-77'S OFFICE war DATE April 22, 1983 FILE sre;Ecr Recommendation for Resolution and Award of Bid No. 82-83-45 REFERENCES Photographic Printer & Accessories EN:LGSURES Award of Bid, Resolution and Tabulation It is recommended that the award of bid and a resolution be passed accepting the most advantageous bid as received from PMS Enterprises for furnishing the photographic printer and accessories as a one time purchase at a total cost of $6,893.15. With our present equipment, we have been required to individually test each enlarged photograph which required the extensive use of very expensive chem- icals and many man hours. This photographic printer will enable us to omit this testing procedure and also automatically enlarges the print to three different sizes in a matter of minutes. This equipment will be used by our fire photographer who responds to major emergency calls, rescue operations and arson investigations. Many of these photographs are used in recruit training as well as in-service training. Funds for this purchase are provided in Proj. #350076-280113-840, which is the Fire Training Facility appropriation from Fire Bonds. S3-11V13 i i ITEM: DEPARTMENT: TYPE OF PURCHASE: REASON. POTENTIAL BIDDERS: BIDS RECEIVED: TABULATION: FUNDS: BID EVALUATION: Category Prior Bidders Black American Hispanic American Non -Minority New Bidders Black American Hispanic American Non -Minority Courtesy Notifications "No Bids Late Bids AWARD OF BID Bid No. 82-83-45 Photographic Printer and Accessories Fire, Rescue and Inspection Services Single Purchase To facilitate fire operations and investigatidns and to reduce present costs for same 22 9 Attached 1981 Firefighting, Fire Prevention and Rescue Facilities Bond Fund The absolute lowest bid received, from Image Devices International, is incomplete. This company bid one item only, and that particular item is available from other bidders at a lower price. VWR Scientific submitted low bids for items 2, 3, 7 and 13. However, that company's bid for the lenses, items 2 and 3 did not meet specifications and the savings realized by splitting the award for items 7 and 13.is only $11.57, thus is not justified. The lowest bid overall was submitted by PMS Enterprises, Inc. and is recommended. All other bids meet the specifications. Following is an analysis of the invitation to bid: Number of Bid Invitations Mailed Totals 0 0 0 2 6 14 4 26 Number of Responses 0 0 0 1 0 4 -0- 4 0 9 Page 1 of 2 83-4133 4 ITEM: DEPARTMENT: TYPE OF PURCHASE: REASON: - POTENTIAL BIDDERS: BIDS RECEIVED: TABULATION: FUNDS: BID EVALUATION: Category Prior Bidders Black American Hispanic American Non -Minority New Bidders Black American Hispanic American Non -Minority Courtesy Notifications "No Bids Late Bids AWARD OF BID Bid No. 82-83-45 Photographic Printer and Accessories Fire, Rescue and Inspection Services Single Purchase To facilitate fire operations and investigati&ns and to reduce present costs for same 22 5 Attached 1981 Firefighting, Fire Prevention and Rescue Facilities Bond Fund The absolute lowest bid received, from Image Devices International, is incomplete. This company bid one item only, and that particular item is available from other bidders at a lower price. VWR Scientific submitted low bids for items 2, 3, 7 and 13. However, that company's bid for the lenses, items 2 and 3 did not meet specifications and the savings realized by splitting the award for items 7 and 13,is only $11.57, thus is not justified. The lowest bid overall was submitted by PMS Enterprises, Inc. and is recommended. All other bids meet the specifications. Following is an analysis of the invitation to bid: Number of Bid Number of Invitations Mailed Responses Totals 0 0 0 0 0 0 2 1 6 0 14 4 4 -0- 4 - 0 26 9 Page 1 of 2 83-'�1 0- 0. Reasons for "No Bid" were as follows: 1. "Cannot meet required specifications". 2. "Beyond scope of our operations". 3. "No competitive prices". RECOMMENDATI9N: IT IS RECOMMENDED THAT THE AWARD BE MADE TO PMS ENTERPRISES, INC. IN THE TOTAL AMOUNT OF $6,893.15. Purchasing Agent lal- P ate The above award meets the requirements of the Department of Fire, Rescue and Inspection Services and approval is recommended. 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