HomeMy WebLinkAboutR-83-0411J-83-339
RESOLUTION NO. �'�,'- "' t, A-
A RESOLUTION ACCEPTING THE BIDS OF THE
MICROFILM CENTER FOR FURNISHING MICROFILM
DUPLICATION SERVICES AT A COST OF $5,100.00,
AND ENFIELD'S FOR FURNISHING MICROFILM
SUPPLIES AT A COST OF $3,031.04 TO THE
DEPARTMENT OF FIRE, RESCUE AND INSPECTION
SERVICES AT A TOTAL COST OF $8,131.04;
ALLOCATING FUNDS THEREFOR FROM THE PRIOR
YEAR RESERVE FUND; AUTHORIZING THE CITY
MANAGER AND THE PURCHASING AGENT TO ISSUE
PURCHASE ORDERS FOR THESE SERVICES AND
MATERIALS.
WHEREAS, pursuant to public notice, sealed bids were
received April 6, 1983 for the furnishing of Microfilm Service
and Supplies to the Department of Fire, Rescue and Inspection
Services; and
WHEREAS, invitations were mailed to 25 potential
suppliers and 4 bids were received; and
WHEREAS, funds for this purchase are available in the
Prior Year Reserve Fund; and
WHEREAS, these services and materials will be used by
the Department of Fire, Rescue and Inspection Services for the
purpose of providing, maintaining and securing records and plans;
and
WHEREAS, the City Manager and the Department of Fire,
Rescue and Inspection Services recommend that the bids received
from Microfilm Center and Enfield's be accepted as the most
advantageous bids to the City;
CITY COMMISSION
CF
M A Y 12 1983
EAAARM'
q11
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF
THE CITY OF MIAMI, FLORIDA:
Section 1. The April 6, 1983 bids of the Microfilm
Center for furnishing Microfilm Duplication Services at a cost
of $5,100.00; and Enfield's for furnishing Microfilm Supplies
at a cost of $3,031.04 to the Department of Fire, Rescue and
Inspection Services at a total cost of $8,031.04 are hereby
accepted with funds therefor hereby allocated from the Prior Year
Reserve Fund.
Section 2. That the City Manager is hereby authorized
to instruct the Purchasing Agent to issue Purchase Orders for
these services and materials.
ATTEST:
PASSED AND ADOPTED this 12thday of TIay 1983.
TIaurice A. Ferro
M A Y O R
City Clerk
PREPARED AND APPROVED BY: APPROVED AS TO FORM AND CORRECTNESS:
/- aa-'t. &.r - 01 10 t- -Z'0'4�
RO ERT F. C ARK OSE R. GARCIA-P ROSA
DEPUTY CITY ATTORNEY ITY ATTORNEY
CITY OF MIAMI, FLORIDA91 /
INTER -OFFICE MEMORANDUM CITY r,17FICP'
,,,
113 4?R 27 Ni 12: 26
To Mr. Howard V. Gary DATE April 22, 1983 FILE
City Manager
SUB-)E;T Recommendation for Resolution
and Award of Bid No. 82-83-58
�R=,• H. W. Brice, Chief REFERENCES Microfilm Duplication and
Director of Fire, Rescue and 3P1 Reader/Printer Paper
Inspection► Services Department EN-- LOS'.REs Award of Bid, Resolution �;-.
and Tabulation :--;� .
It is recommended that the award of bid and a
resolution be passed accepting the most advan-
tageous bid as received from The Microfilm
Center for item No. 1 at a total estimated cost
of $5,100. It is further recommended that the
award of bid and a resolution be passed
accepting the most advantageous bid as
received from Enfields for Item No. 2 at a
total estimated cost of $3,031.04, for a total
cost of $8,131.04.
Item No. 1 of this bid is for the duplication of 600 rolls of
35mm microfilm. This duplication is mandated by Florida Statutes
which require maintenance of records, construction plans, specifi-
cations, etc, until such time as a duplicate copy of microfilm
records can be produced. Duplicate films will be stored at a
remote location to insure security of documents.
Item No. 2 of this bid is for microfilm reader -printer paper
supplies which are necessary to provide the citizens of Miami
with a hard copy record of construction activity which has been
approved by this Department.
Funds for this purchase are available from carry-over funds
from FY 81/82 Budget.
HWB:n1
83-111
VA
AWARD OF BID
Bid No. 82-83-58
ITEM: Microfilm Service and Supplies
DEPARTMENT:. Fire, Rescue and Inspection Services
TYPE OF PURCHASE: Single Purchase �.
REASON: To maintain and secure records and plans
POTENTIAL BIDDERS: 25
BIDS RECEIVED: 4
TABULATION:
FUNDS:
BID EVALUATION:
Cateaory
Prior Bidders
Black American
Hispanic American
Non -Minority
New Bidders
Black American
Hispanic American
Non-Minoritv
Courtesy Notifications
"No Bids"
Late Bids
Attached
Prior Year Reserve Funds
All bids meet the specifications. Following
is an analysis of the invitation to bid:
Number of Bid
Invitations Mailed
0
0
4
1
4
16
4
Totals 29
Reasons for "No Bid" were as follows:
Number of
Responses
0
0
2
0
0
2
-0-
8
0
12
1. "Cannot supply these services or supplies".
2. "Do not carry the item requested as of this date".
3. "Do not duplicate, or supply paper at the present time".
4. "We do not duplicate rolls of microfilm".
5. "Carry only microfilm readers".
6. "No local microfilm service".
7. "Unable to receive special pricing by bid date".
Page 1 of 2
83-411
V*
RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE
TO MICROFILM CENTER IN THE AMOUNT OF
$5,100.00; AND ENFIELD'S IN THE AMOUNT OF
$3,031.04 FOR A TOTAL AMOUNT OF $8,131.04.
Purchasing Agent
ate
The above meets the requirements of the Department of Fire, Rescue
and Inspection Services, and approval is recommended.
Director
ate
Page 2 of 2
83-1 11
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