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Home My WebLink AboutR-83-0499r J-83-174 rr RESOLUTION NO.S.-l—"M095 A RESOLUTION ACCEPTING THE BID OF GRAPHIC PRODUCTIONS COMPANY FOR FURNISHING THE PRINTING OF 10,000 'THIRTY-TWO PAGE BOOKLETS, ENTITLED "MIAMI, NEW WORLD CENTER", TO THE DEPARTMENT OF BUILDING AND VEHICLE MAINTENANCE - PRINT SHOP DIVISION, AT A TOTAL COST OF $8,800; ALLOCATING FUNDS 'THEREFOR FROM THE 1982-83 OPERATING BUDGET OF THAT DEPARTMENT; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE PURCHASING AGENT TO ISSUE A PURCHASE ORDER FOR THIS SERVICE. WHEREAS, pursuant to public notice, sealed bids were received February 15, 1983 for furnishing the printing of 10,000 thirty-two page booklets, entitled MIA'41, NEW WORLD CENTER", to the Department_ of Building and Vehicle Maintenance - Print Shop Division; and WHEREAS, invitations were mailed to 27 potential suppliers and 12 bids were received; and WHEREAS, funds for this purchase are available in the 1982-83 Operating Budget; and WHEREAS, this service will be used by the Department of. Building and Vehicle Maintenance for the purpose of providing the City's annual report and as a trade promotional tool; and WHEREAS, the City "tanager and the Depart.nent of Building and Vehicle Maintenance recommend that the bid received from Graphic Productions Company be accepted as the most advantageous bid to the City; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The February 15, 1983 bid of Graphic Productions Company for furnishing the printing of 10,000 thirty-two paqe booklets, entitled "MIAMI, NEW WORLD CENTER", to the Department of Building and Vehicle Maintenance - Print Shop Division, at a total cost of S8,800 is hereby accepted with funds therefor hereby allocated from the 1982-83 Operation Budget of that Department. CITY COMMISSION MEET!"IC OF i U td 9 1983 83-1 GF?G: r:ri; CA Section 2. The City Manager is hereby authorized to instruct the Purchasing Agent to issue a Purchase Order for this service. PASSED AND ADOPTED this 9th day of June , 1983. ATTEST: ' RAL P G . ONG I E 4,! TY CLERK PREPARED AND APPROVED BY: '1 1 Ai L - < L C ROBERT F. CLARK DEPUTY CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: v � E R. rARCIA-PEDROSA ITY ATTORNEY -2- Maurice A. Ferre MAURICE A. FERRE M A Y O R 83-499 CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM "° Howard V. Gary City Manager cgpM Frank J. Diaz-Pou_'�i r Director Department of International Trade Promotion DATE May 9, 1983 FILE S"B�E�T Approval To Print "Miami, New World Center" In English and Spanish. REFERENCES ENCLOSURES This is to request your approval to print a 32 page colour publication entitled "Miami, New World Center." The estimated cost for 10,000 copies (5,000 in English and 5,000 in Spanish) is $8,800.00. This City of Miami Brochure developed by the Department of Economic Development, Office of Public Information in Cooperation with the Department of International Trade Promotion covers all the relevant dimensions of Miami including its history. As a promotional tool it is an integral part of our Department's marketing strategy designed to reinforce, here and abroad, the City's image as a major center for Inter- national Trade and Finance. The Department of Building and Vehicle Maintenance, Print Shop Division, has developed the specifications for the brochure and rendered, to date, services totaling $8,848.13 the breakdown is as follows: Typesetting (English and Spanish) S7,338.65 (composing, art and mechanicals) Embossing Covers S1,351.48 Proofs PMT $ 158.00 Funds for the Printing Services are available in the 1982-83 operating budget of the Department of International Trade Promotion. APPROVED BY: Howard V. Gary City Manager w FJDP:mad =t == cc: Jim Reid, Assistant City Manager 7Z Manuel Alvarez, Special Assistant to the City Manager. c� rn 83-499- 6,( 0► CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM TO Howard V. Gary City Manager 1 DATE May 9, 1983 FILE SUBJECT Recommendation and Award of Bid No.82833S Booklet Printing ARCM Frank J. Diaz-Pou , REFERENCES Director Department of International ENCLOSURES Trade Promotion RESOLUTION It is recommended that the award be made and a resolution be passed, accepting the most ad- vantageous bid as received from Graphics Pro- duction Company for furnishing the printing of 10,000 copies of —a 32 pa ee colour publication entitled "Miami, New World Center" at a cost of $8,800.00. Pursuant to public notice 12 bids were received on February 15, 1983 for furnishing the printing in English and Spanish of 10,000 copies of a 32 page booklet for the Department of International Trade Promotion. The Department of International Trade Promotion requested the services of the Building and Vehicle Maintenance Department Print Shop Division for the development of this publication. This brochure, developed by the Department of Economic Development, Office of Public Information in cooperation with the Department of International Trade Promotion, co- vers all the relevant dimensions of Miami, including its history and is intended as an advertising tool in the promotion of trade between Miami and Foreign Nations. Funds for this bid are available in this Department's 1982-83 operating budget. FJDP:mad 83-49S- ITEM: DEPARTMENT: TYPE OF PURCHASE: REASON: POTENTIAL BIDDERS: BIDS RECEIVED: TABULATION: AWARD OF BID BID NO. 82-83-38 Printing 10,000 Thirty -Two Page Booklets Building & Vehicle Maintenance Single Purchase To provide annual report and trade promotional tool 27 12 BIDDER Best Litho, Inc. Central Press of Miami The Colour Group, Inc. Dodd Printers Dynacolor Graphics, Inc. The Franklin Press, Inc. The Graphic Press, Inc. Graphic Productions Company H & D Graphics Progress Press, Inc. Trade Litho, Inc. Zenith Communications TOTAL COST $10,410.00 13,552.00 16,366.00 12,900.00 13,245.00 10,330.00 8,999.00 8,800.00 11,311.00 10,307.00 9,782.00 10,978.00 FUNDS: 1982-83 Operating Budget BID EVALUATION: All bids meet the specifications. The recommended award is to the lowest bidder, Graphic Productions Company, which is registered with the City as a certified Hispanic American Business, in accordance with the Minority Vendor Procurement Program. Following is an analysis of the invitation to bid: Category PRIOR BIDDERS Black American Hispanic American Non -Minority NEW BIDDERS Black American Hispanic American Non -Minority Courtesy Notifications "No Bids" Late Bids Number of Bid Number of Invitations Mailed Responses 0 2 9 2 4 10 Totals 32 0 2 5 0 1 4 3 0 15 Page 1 of 2 93-499- r Reasons for "No Bid" were as follows: 1. "We are not an economical choice for the specifications on this particular job". 2. "We do not have four color press". 3. "Too large a job for us". RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO GRAPHIC PRODUCTIONS COMPANY IN THE AMOUNT OF $8,800.00. Purchasing Agent Date The above award meets the requirements of the Department of Building and Vehicle Maintenance and approval is recommended. Director Date Page 2 of 2 83--49S .