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HomeMy WebLinkAboutR-83-0485J-83-431 rr 3 S-48 �' RESOLUTION NO. � • A RESOLUTION AUTHORIZING THE CITY MANAGER TO INCREASE THE BUDGET ALLOCATION AMOUNT FROM COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS TO THE COCONUT GROVE LOCAL DEVELOPMENT CORPORATION FROM $43,750 TO $52,050 FOR THE PURPOSE OF PROVIDING ECONOMIC DEVELOPMENT SERVICES IN THE COCONUT GROVE TARGET AREA; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE EXISTING AGREEMENT, SUBJECT TO THE CITY ATTORNEY'S APPROVAL AS TO FORM AND CORRECTNESS, WITH SUCH AGENCY WITH THE ADDITIONAL $8,300 THEREFOR BEING PROVIDED FROM 8TH YEAR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS. WHEREAS, the City Commission is committed to neighborhood economic development activities in the distressed area of. the City; and WHEREAS, the promotion of economic revitalization in the neighborhoods of the City of Miami is an important part of the City's economic development strategy; and WHEREAS, the City Commission is desirous of continuing the neighborhood economic development program and funds are available in the 8th Year Community Development Block Grant for such a purpose; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The City Manager is hereby authorized to increase the allocation of 8th Year Community Development Block Grant funds to the Coconut Grove Local Development Corporation from $43,750 to $52,050 for the purpose of continuing the implementation processes of a comprehensive economic development Program in the Coconut Grove target area. CITY COMMISSION MEETING OF J U N 9 1983 RESOIuht,., 83-485 �r Section 2. The City Manager is hereby authorized to execute an amendment to the existing agreement, subject to the City Attorney's approval as to form and correctness, with such agency to implement the herein increased allocation. PASSED AND ADOPTED this 9th day of June , 1983. ATTEST: RAL G. ONGIE CITY CLERK PREPARED AND APPROVED BY: ROBERT F. CLARK DEPUTY CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: UZ)b A. umnl.1 H- ITY ATTORNEY -2- Maurice A. Ferre MAURICE A. FERRE M A Y O R 83-48S 0 e 53 CITY OF MIAMI, FLORIDA I. NIT ER-0FFICE':MEM0RANDUM -, Howard V . Gary DATE May 24, 1983 FILE City Manager SUB -'EC' ALLOCATION OF $8, 300 TO COCONUT GROVE LOCAL DEVELOPMENT CORPORATION 8th YEAR CDBG FUNDS Charlotte Gallogly REFERENCES Director Department of Economic ENCLOSURES Development "It is recommended that the City Commission approve the attached resolution authorizing the City Manager to increase the budget allocation to the Coconut Grove Local Development Corporation (CGLDC) from $43,750 to $52,050 for the purpose of continuing their current economic development program; further authorizing the City Manager to execute an amendment to the original agreement with CGLDC." On April 28th, 1983, the Board of Directors of the Coconut Grove Local Development Corporation (CGLDC) appeared before the City Commission requesting additional funds for the continuation of a neighborhood economic development program in their target area. It was your recommendation that before a decision could be made as to additional funding, an audit of CGLDC needed to be conducted for the period of July 1, 1982 through March 31, 1983. The audit was conducted by the City's Internal Auditor and an audit report was issued on April 21, 1983. The audit report revealed the following findings: 1. The CGLDC must reimburse the City of Miami in the amount of $2,618.96 for 6th year unresolved audit costs. 2. The CGLDC must submit an invoice to document $1,000 in questioned consultant costs. 3. The CGLDC must submit evidence to the City that they have paid the IRS for unpaid payroll taxes in the amount of $605.80. 4. The CGLDC must correct errors in the amount of $397.78 which were made .in the cummulative expenditure report. 5. The CGLDC must provide the City of Miami with an invoice from IRS indicating that the -prior City of Miami lien payments for 83-4854 Howard Page 42 May 24, V. Gary 1983 this corporation indicating that Corporation are have been properly applied and further only amounts owed to the IRS by the for penalties and fines, exclusively. It is both the City auditor's opinion and mine that these require- ments must be complied with prior to the City of ^Miami providing them with additional funding. It was our intention that if all of the aforementioned audit findings were resolved prior to May 1, 1983, we would recommend that an amount not to exceed $8,300 be allocated to CGLDC for the purposes of continuing their operation for the remainder of the current contract period, (the contract expires on June 30, 1983). Since CGLDC has yet to resolve all of the problems identified in the audit, the amount actually granted to this cor- poration will have to be prorated based on the number of days remaining in the current contract period. Requests for payment under this contract would always have to be made by submitting reimbursement packages that would conform to an approved line -item budget. It is therefore recommended that the attached amendment be .-pproved. This would increase CGLDC's total contract amount to $52,050. The funding source for this increase would be the 8th Year Community Development Block Grant. CG/AR/ju Attachment 83-48 V ADMENDMENT An Amendment to a contract dated March 23, 1983 between the City of Miami, hereinafter referred to as the "CITY", and Coconut Grove Local Development Corporation, hereinafter referred to as "CONTRACTOR". WHEREAS, the parties above entered into an agreement dated March 23, 1983, for the provision of services for economic develop- ment, and WHEREAS, the parties agree that an increase in the 8th Year budget amount from $43,750 to $52,050 be incorporated in writing to the agreement; and WHEREAS, the City of .Miami recognizes the need to increase the CONTRACTOR's allocation due to the expenditure increase for legal services, accounting services, advertising and the need to hire an Executive Director and Secretary/Administrative Assistant to perform services related to continuing neighborhood development; Therefore, the agreement between the parties is amended to include an allocation of eight -thousand three hundred dollars ($8,300): 3.1 WORK PROGRAM A description of the CONTRACTOR's Work Program Specifications is attached and hereby incorporated and made a part of this agree- ment for the continuation of implementing a Neighborhood Economic Development Program. In addition to the work staterlent, Coconut Grove Local Development Corporation is allocated $8,300 for the purpose of continuing the implementation of specific programs/ projects, the objective of which will be to retain existing businesses and to attract new enterprises to the Coconut Grove target area. S3-48S t u Said programs/projects, to be implemented, shall be subject to having been submitted for review and written approval by the Department of Economic Development prior to implementation. 6.1. The CONTRACTOR agrees to accept as full payment for profes- sional services rendered in a manner satisfactory to the CITY, the actual amount of budgeted, eligible and CITY approved expenditures and encumbrances made by the CONTRACTOR for the purpose of carrying out the services hereunder during thl.s rcriod of agreement. It is expressly understood that in no event small the total compensation and/or reimbursement to be paid hereunder exceed the maximum sum of $8,300. It is understood that all conditions outlined under the original agreement of March 23, 1983, remain in full force and effect without modification and that the method of payment for the additional allocation of eight -thousand three hundred dollars ($8,300) shall be the same as outlined in paragraph 4.2 of the agreement dated March 23, 1983. WITNESS, our hands and seals on this day of , 1983. ATTEST: RALPH G. ONGIE, CITY CLERK ATTEST: By City of Miami, a municipal corporation of the State of Florida HOWARD V. GARY, CITY MANAGER Contractor: Coconut Grove Local Development Corporation SECRETARY PFBSIDENT APPROVED AS TO FORM AND CORRECTNESS: JOSE R. GARCIA-PEDROSA, CITY ATTORNEY 83-485t