HomeMy WebLinkAboutR-83-0537J-8 6-372
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RESOLUTION No. 83--5371
A RESOLUTION DESIGNATING PLANNING AND DESIGN SERVICES
FOR THE REDEVELOPMENT OF MOORE PARK AS A CATEGORY B
PROJECT, AND APPOINTING CARL KERN, DIRECTOR OF THE
DEPARTMENT OF PARKS, AS CHAIRMAN OF THE COMPETITIVE
SELECTION COMMITTEE, IN ACCORDANCE WITH ORDINANCE NO.
8965, ADOPTED JULY 23, 1979, WHICH ORDINANCE
ESTABLISHED PROCEDURES FOR CONTRACTING SAID PROFESSIONAL
SERVICES AND ALSO ESTABLISIED COMPETITIVE NEGOTIATION
REQUIREMENTS WITH REGARD TO THE FUR14ISHING OF SUCH _
SERVICE.
WHEREAS, the City proposes to develop Moore Park with funds
applied for from the Urban Parks and Recreation Rehabilitation Program
and matched with available Capitzl Improvement program funds;
and
WHEREAS, the City will be seeking the professional services
of a qualified and an experienced Landscape Architectural consultant
to provide complete professional design and construction administration
services for this project;and
WHEREAS, the City Manager recommends that the Moore Park
Redevelopment Project be designated a Category B project in accord-
ance with the provisions of Ordinance No. 8965, adopted July 23, 1979;
and
WHEREAS, the City Manager recommends that CARL KERN, Director
of the Department of Parks, be appointed as the Chairman of the
Competitive Selection Committee in accordance with the provisions
of the said ordinance;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF
THE CITY OF MIAMI, FLORIDA:
Section 1. The planning and design services for the Re-
development of Moore Park is hereby designated as a Category B
project in accordance with the provisions of Ordinance No. 8965,
adopted July 23, 1979, which ordinance established procedures for
contracting for certain professional services and also established
competitive negotiation requirements with regard to the furnishing
of such services.
Section 2. The City Commission hereby appoints CARL KERLJ,
Director of the Department of Parks, as Chairman of the Competitive
Selection Committee in accordance with the provisions of Ordinance
No. 8965.
PASSED AND ADOPTED this 15th of June , 1983.
ATTEST: Maurice A. Ferns
MAYOR CITY COMMISSION
MEETING OF
LPH r ' O!f E, TY
J U N 15 1983
RCSOLUTION Na. 83-53
A
PREPARED AND APPROVED BY:
,P� 1. &4.d
ROBERT F. CLARK
DEPUTY CITY ATTORNEY
APPROVED AS 'rO FORM AND CORRECTNESS:
'SE R. GARCIA-PEDROSA
TY ATTORNEY
-2-
83-537
1
COMMISSION ACTION
f
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
Howard V . Gary DATE
City Manager
SU13JECT
Carl Kern, Director REFERENCES
Department of Parks
ENCLOSURES
June 1, 1983 FILE.
Resolution designating Moore
Park as a Category "B" Project
Agenda Item for Commission
Meeting of June 9, 1983
"It is recommended that the attached
resolution be adopted by the City
Commission approving the designation
of the design of Moore Park redevelop-
ment, as a Category "B" project, and
designating Carl Kern as chairman of
the Competitive Selection Committee;
in accordance with sub -sections (5) (a)
and (5) (c) of Sections 16 and 17 of
the City Code, which establishes
procedures for contracting for pro-
fessional services and competitive
negotiating for such services."
The Parks Department has applied for a $699,900 grant from the
Urban Park and Recreation Recovery Program to redevelop Moore
Park. Monies are available in the Capital Improvement Fund
to meet the $300,000 match requirement for this grant,
One of the major criteria on which this application will be judged
is the speed of its implementation. According to the NPS, funds
will be available "only for grants for which: (1) obligations
are entered into before October 1, 1983, (2) work will be in
progress before January 1, 1984, and (3) all Federal funds
will be outlaid before September 30, 1984." Failure to meet
these time frames will be grounds for withdrawal of grant
offers or termination of grants.
The proposed resolution will designate this a Category "B"
project, in conformance with Ordinance #8965, with myself
acting as the head of the Selection Committee. The Selection
Committee will be comprised of Department Directors and
designees of the City Manager's Office.
CK/SLM/cg
Enclosure
83-5j7
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3 CITY OF NIIAK11. FLORIDA
`1"' ^"-,e- .�liEMORANDUM
L1 I ! t�,��� �1r.7" Oi FICiE
_ 3 :,,; 9- 32
TO
Howard V. Gary
City Manager
`rRom Carl Kern, Director
Department of Parks
OATF May 31, 1983 FILE.
SUBJECT Moore Park Redevelopment
Project
REFERENCES-
ENCLOSURES
Attached for your review is a preliminary project description
and cost estimate for the Moore Park Redevelopment Project.
The program for this grant was developed based on our existing
knowledge of the park. As we have stated on our prior corre-
spondence, this Urban Park and Recreation Recovery grant is
part of the recently enacted Emergency Jobs Legislation, and
has very short -deadlines. For this reason it is urgent that
we obtain City Commission action at their meeting of June 9.
CK:RRG:mo
Attachment.
83-5371
f f
MOORE PARK REDEVELOPMENT
PROJECT
Work Schedule
1983
April 27
(1)
Deadline for May 12 Commission Agenda.
(2)
Submission of grant preapplication to NPS.
May 12
*(1)
Commission to formalize grant application
and commit $300,000 in CDBG funds.
*Deferred
*(2)
Moore Park Redevelopment to be designated
to June 9
as a Category "B" project and consultant
Agenda
selection committee appointed.
May 16
Deadline for all grant preapplication
materials to be submitted to NPS (resolution
identified in Item #1 May 12 is a
requirement for the preapplication.)
May 25
Deadline for June 9 Commission Agenda.
June 9
(1)
Commission to formalize grant application
and commit $300,000 in CDBG funds
(2)
Moore Park Redevelopment to be designated
as a Category "B" project and consultant
selection committee appointed.
(3)
Commission to formally accept grant award
and authorize City Manager to execute an
greement with NPS.
(4)
Mail out advertisements for consultants'
proposals.
June 20
Submission deadline for proposals.
June 22
Selection Committee to choose short list
of consultants.
June 27 and 28 Presentations by consultants.
July 1 (1) Deadline for July 18 Commission Agenda.
(2) Agenda submission of 3 most qualified
firms.
July 13 Deadline for July 28 Commission Agenda.
July 18 Commission to select consultant.
July 28 Commission to ratify contract.
August 1 Consultants to begin design of park.
October 19 Consultants to complete construction
documents and provide them to the Department
of Public Works.
October 27 Construction bids to be advertised.
November 17 Construction bids to be submitted to
Department of Public Works.
November 23 Deadline for December 8 Commission Agenda.
December 8 Commission to award construction bid.
** December 26 Notice to proceed issued by the Department
of Public Works and construction to begin.
** September 30/84 All construction to be complete.
**federally legislated time constraints
83-537!
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THE PROPOSAL DESCRIPTION STATEMENT
Moore Park is a 19 acre park located in the Allapattah Community
Development Target Area, just northwest of the intersection of
N.W. 7 Avenue and 36 Street. Acquired in 1922, it has a tennis
center with eleven courts, a recreation center, a comfort station,
shuffleboard courts, a racquetball court, two ballfields, a
concession stand, a maintenance building, a track encircling a
football/soccer field, a daycare center, a boxing gym, and
two parking lots.
This proposal calls for the demolition of all buildings except _
the tennis and daycare centers and their replacement with a
recreation complex which is conveniently located, and which
allows for maximum levels of cost and energy efficiency.
The buildings to be demolished were all constructed in 1949
and either suffer from extensive water and termite damage
as in the case of the recreation center, comfort station and
boxing gym, or suffer from the effects of neglect due to
abandonment, as in the case of the maintenance building and
concession stand.
Additionally, the plan provides for the rehabilitation of the
track and its accompanying field event facilities, the softball
and tennis facilities, the playground and the irrigation and
lighting systems. Some fencing will be replaced as will some
site furniture and walkways. The site will also be re -graded
to correct drainage problems.
The City of Miami suffers from a high unemployment rate, 126%
of the national rate in 1982, due to a massive influx of new
residents in 1980 and to the recession. This project is
planned to provide many of the kinds of jobs most needed by
our chronically unemployed: unskilled and semi -skilled
construction work.
The City has shown its commitment to the economically
disadvantaged and the chronically unemployed, of which the majority
are Black or Latin. On December 9, 1982, the City Commission
adopted Ordinance No. 9530 which provides for a 50% set -aside
for minority contractors of the total dollar volume of contracts
for the construction and operation of facilities financed by
public funds.
The City has received two UPARR construction grants in the past:
$708,100 to help fund a $1,011,600 project to provide access
for the physically disabled in 18 parks in 1979; and $719,330
to help fund a $1,027,786 project for the construction of Jose
Marti Riverfront Park. Both of these projects will be completed
this fiscal year.
The provision of access for the physically disabled is an
ambitious, complex major project which includes the replacement
Page 1 of 2
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of recreation buildings and major swimming pool renovations,
as well as ramps and accessible restrooms and water fountains.
The Jose Marti project involves the construction of a major
9.7 acre in the Little Havana Community Development Target Area.
A portion of this park was used to house Cuban refugees during
the Mariel Boatlift in the spring of 1980. The completed park
will include ballfields, racquetball, tennis and basketball
courts, a heated swimming pool complex, a riverwalk, a cafe,
a maiket plaza, and playground and picnic areas.
In an effort to ensure the timely completion of the Moore Park -
Redevelopment Project, a tight but quite realistic work schedule
has been established which provides for the completion of the
construction document phase by October 10, 1983 and for the
initiation of construction by December 26, 1983. As per legis-
lative requirements, the entire project will be complete by
September 30, 1984.
The City of Miami is looking forward to working with the
Department -of Interior, National Park Service , on yet another
major construction project which will not only benefit the park
and its surrounding neighborhood, but the entire City through
the provision of much needed jobs.
13
Page 2 of 2
83-S3i
THE PROPOSAL COST ESTIMATE
A. Buildinq Demolition and Replacement
Demolish abandoned maintenance building $ 5,000
Demolish abandoned concession building 1,000
Demolish recreation building 6,000
Demolish boxing gym 4,000
Demolish restroom building 3,000
Rebuild boxing gym, recreation building and
restrooms 311,000
TOTAL $ 330,000
B. Court, Track and Field Rehabilitation
Rehabilitate Track
$ 16,000
Rebuild high jump, broad jump, etc.
2,000
Replace exercise bars
1,000
Rehabilitate softball fields
4,000
Replace backstops
10,000
Replace drinking fountains
2,000
Replace score boards
1,000
Resurface tennis courts
25,000
'Replace wind breakers
3,000
Remove abandoned shuffleboard courts
1,000
Rehabilitate racquetball court
32,000
Rehabilitate tennis center building
8,000
TOTAL
$ 105,000
C. Playground Rehabilitation
Replace equipment $ 24,000
Replace sand and sod 4,000
Replace drinking fountain 2,000
TOTAL $ 30,000
D. Irrigation and Lighting System Rehabilitation
Replace track lighting $ 60,000
Replace wooden light poles in ballfields 25,000
Rehabilitate park lighting 48,000
Rehabilitate irrigation system 12,000
TOTAL 145,000
E. Site Furniture and Fencing Replacement
Replace
site furniture
$ 26,000
Replace
fencing
19,000
TOTAL
$ 45,000
F. Site Work
Replace
landscape.materials
and walkways
$ 35,000
Grading
to correct drainage
problems
10,000
TOTAL
$ 45,000
G. Miscellaneous Costs
Administrative and Inspection Costs $ 99,900
Architectural and Engineerinq Costs 200,000
TOTAL 299,000
H. Total Project Cost $ 999,900
83-537. +
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TO.Howard V. Gary
City Manager
1� Jf
FROM: Carl Kern, - Director
Department of Parks
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
DATE, April 19, 1983 FILE:
SUBJECT: Moore Community Park
Redevelopment
REFERENCES:
ENCLOSURES:
The Parks Department has been notified by the Department.
of the Interior's National Park Service, (NPS), that
funding for rehabilitation projects is available through
the Urban Park and Recreation Recovery Program, (UPARR),
and Public Law 98-8 Emergency Jobs Legislation. The date
for submission of preapplications to the NPS is May 16,
1983.
Moore Community Park, located at the intersection of
N.W. 7 and 36 Streets in the Allapattah CD Target Neigh-
borhood, has been identified as being the most in need
of rehabilitation. The Department is applying for $699,900
from UPARR. Three hundred thousand dollars has been requested
from Community Development Block Grant funds to meet the
matching requirement for a total project cost of $999,900.
One of the major criteria on which this application will
be judged is the speed of its implementation. According
to the NPS, funds will be available "only for grants for
which: (1) obligations are entered into before October 1, 1983,
(2) work will be in progress before January 1, 1984, and
(3) all Federal funds will be outlaid before September
30, 1984." Failure to meek these time frames will be grounds
for withdrawal of grant offers or termination of grants.
Attached for your information is a copy of our proposed work
schedule for the implementation of the Moore Park Rehabilita-
tion Project. Due to the Federal requirements, it is a very
tight schedule and will require the cooperation -of all parties
involved.
Also attached for your signature and distribution to the
Commission are copies of this memo and of the work schedule.
CK/diA/cg
Enclosures
83-53i'
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CITY OF MIAMI. FLORIDA t
INTER -OFFICE MEMORANDUM
TO Honorable Mayor and DATE
BILE
Members of the City
Commission SU9JEC1 Moore Community Park
Redevelopment
FROM Howard ' V . Gary REFERt NCES
City Manager
ENCLOSURES One (1)
The Parks Department has been notified by the Department
of the Interior's National Park Service, (NPS), that
funding for rehabilitation projects is available through
the Urban Park and Recreation Recovery Program, (UPARR),
and Public Law 98-8 Emergency Jobs Legislation. The date
for submission of preapplications to the NPS is May 16,
1983.
Moore Community Park, located at the intersection of
N.W. 7 and 36 Streets in the Allapattah CD Target Neigh-
borhood, has been identified as being the most in need
of rehabilitation. The Department is applying for $699,900
from UPARR. Three hundred thousand dollars has been
requested from Community Development Block Grant funds to
meet the matching requirement for a total project cost of
$999,900.
One of the major criteria on which this application will
be judged is the speed of its implementation. According
to the NPS, funds will be available "only for grants for
which: (1) obligations are entered into before October 10
1983, (2)'work will be in progress before January 1, 1984,
and (3) all Federal funds will be outlaid before September
30, 1984." Failure to meet these time frames will be grounds
for withdrawal of grant offers or termination of grants.
Attached for your information is a copy of our proposed work
schedule for the implementation of the Moore Park Rehabilita-
tion Project. Due to the Federal requirements, it is a very
tight schedule and will require the cooperation of all parties
involved.
B3-53
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MOORE PARK REDEVELOPMENT
PROJECT
Work Schedule
1983
April 27
(1)
Deadline for May 12 Commission Agenda.
(2)
Submission of grant preapplication to NPS:
May 12
(1)
Commission to formalize grant application
and commit $300,000 in CDBG funds
(2)
Moore Park Redevelopment to be designated
-
as a Category "B" project and consultant
selection committee appointed. -
May 16
(1)
Deadline for all grant preapplication
materials to be submitted to NPS (resolution
identified on Item #1 under May 12 is a
requirement for the preapplication.)
(2)
Mail out advertisements for consultants'
proposals.
May 19
Advertise for consultants' proposals in
local media.
May 25 Deadline for June 9 Commission Agenda.
May 30 Submission deadline for proposals.
June 8 Selection Committee to choose short list
of consultants.
June 9 Commission to formally c'ccept grant award
and authorize City Manager to execute an
agreement with NPS.
June 27 & 28 Presentations by consultarts.
June 29 (1) Deadline for July 14 Commission Agenda;
(2) Agenda submission of 3 rros t qualified firms.
July 13 Deadline for July 28 Commission Agenda.
July 14 Commission to select consultant.
July 28 Commission to ratify contract.
August 1 Consultants to begin design of park.
October 10 Consultants to complete construction
documents and provide them to the Department
of Public Works.
October 27 Construction bids to be advertised.
Page 1 of 2
83-537
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November 17 Construction bids to be submitted to `
Department of Public Works.
November 23 Deadline for December 8 Commission Agenda
December 8 Commission to award construction bid.
December 26 Notice to proceed issued by the Department
of Public Works and construction to begin.
September 30/1984 All construction to be complete.
SLM/cg
4/19/83
Page 2 of 2 ,
83-53 i
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'1
COMMISSION ACTION CITY OF MIAMI. FLORIDA
TO Howard V. Gary
City Manager
FROM Carl Kern
Director
Department of Parks
INTER-OFFICE MEMORANDUM
DATE: April 27, 1983 FILE:
SUBJECT: Moore Park Redevelopment
Project
REFERENCES: Agenda Item for City Commis-
sion Meeting of May 12, 1983
ENCLOSURES:
"It is recommended that $300,000 in
Capital Improvement Program Funds
be committed to the Moore Park Re-
development Project for the 16
month period beginning June 1, 1983
and ending September 30, 1984, in
order to meet the 30% match require-
ment for a $699,900 grant award from
the Urban Park and Recreation Reco-
very Program."
The Parks Department was notified in April of the availability of
grant funds for park rehabilitation.through the Urban Park and Re-
creation Recovery Program. The deadline for the submission of ap-
plications is May 16, 1983.
These funds were made available as a result of Public Law 98-8,
Emergency Jobs Legislation, which also carries special provisions
for the level of -unemployment withi the applicant's locality and
for the speed with which the projec� can be implemented.
The Department has originated a grant application for a $1,000,000
project to rehabilitate Moore Park whose service area includes
portions of the Allapattah, Model City, Edison -Little River, and
Wynwood areas.
CK:SLM:mev
Enclosure
cc: Department of Law
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83-53'7'
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CITY OF MIAMI. FLORIDA
COMMISSION ACTION INTER -OFFICE MEMORANDUM
TO Howard V. Gary
City Manager
611aAL-ri
FROM Carl Kern
Director
.Department of Parks
DATE: April 27, 1983 FILE:
SUBJECT: Resolution Designating Moore
Park as a Category B Project
REFERENCES: Agenda Item for Commission
Meeting of May 12, 1983
ENCLOSURES:
"It is recommended that the attached
resolution be adopted by the City
Commission approving the designation
of the design of Moore Park redeve-
lopment, as a Category B project,
and designating Carl Kern as chair-
manof the Competitive Selection
Committee; in accordance with sub-
sections (5) (a) and (5) (c) of Sec-
tions 16 and 17 of the City Code,
which establishes procedures for
contracting for professional ser-
vices and competitive negotiating
for such services." ,
The City, as part of its proposal to redevelop Moore Park, has ap-
proved a concept plan prepared by the Department of Parks. Pro-
fessional services will now be sought by the City for a qualified
and an experienced Landscape Architectural consultant to prepare
detailed plans based upon the approved concept.
The design services will include full schematic plans for desig-
nating user amenities as well as operational plans. Also to be
submitted are detailed cost estimates for implementation of the
plan as well as potential sources of revenue.
The proposed resolution will designate this a Category B project,
in conformance with Ordinance #8965, with myself acting as the head
of the Selection Committee. The Selection Committee grill be com-
prised of Directors, or designees, of the Departments of Parks, Build-
ing and Zoning, Finance, Community Development, Recreation and the
City Manager's Office.
CK:MEV:hs
cc: Department of Law
83-*537
r f�
CITY OF MIAMI. FLORIDA
COMMISSION ACTION
INTEROFFICE MEMORANDUM
TO Howard V . Gary DATE: May 24, 1983 FILE: PI
City Manager
SUBJECT, Moore Park Redevelopment
n Project - Urban Park and
L Recreation Recovery Program
rant
FROM Carl Kern, Director REFERENCES: or ity Commission Meeting
FD,epartment of Parks of June 9, 1983
ENCLOSURES: _ -•
"It is recommended that the City Manager be
authorized to accept $699,900 in Urban Park
and Recreation Recovery Program grant funds
from the U. S. Department of the Interior
National Park Service for the Moore Park
Redevelopment Project and to execute the
appropriate agreement to implement this
project, per the attached Resolution."
Inasmuch as the above grant will provide a total of $699,900
for the redevelopment of Moore Park, it is recommended that
the funds be accepted and the agreement executed.
CK/SLM/cg
Enclosure
cc: Law Department •
83-=53'7-
LJ
CITY OF IAIAN11, FLORIDA
INTER -OFFICE MEMORANDUM
TO Honorable Mayor and Members of
the City Commission
FROM Howard V . Gary
City Manager
DATE June 15, 1983 FILE
SUBJEC, Moore Park Grant Award
R E:F EREN:ES
FNCLOSURES
On June 14, 1983, the Parks Department was notified by the National
Park Service, by telephone, that $699,900 had been awarded to the
City of Miami for the Moore Park Redevelopment Project. Matched
with $300,000 in local Capital Improvement Funds, this $999,900 pro-
ject will include the demolition and reconstruction of all buildings
in the park except the Tennis and Daycare Centers, as well as many
other facility and site improvements.
The funding for this grant was made possible by Public Law 98-8, the
Emergency Jobs Bill, and carries the requirements that the pro-
ject be under construction before January 1, 1984, and be complete
before September 30, 1984.
83-53'7,