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HomeMy WebLinkAboutItem #66 - Discussion Item0 3911111p PY 7F 7i —..son May 17, 1983 Honorable Mayor Maurice Ferre City of Miami 3500 Pan American Drive Miami, Florida 33133 Dear Mayor Ferre: Last year the City of Miami was in the process of considering roofing the courtyard at the Coconut Grove Exhibition Center, with a hopeful completion date in time to accommodate the ASTA Convention. As a result they requested that Miami's Summer Boat Show not use the courtyard. Six weeks prior to the 1982 Miami's Summer Boat Show, for reasons both you and the Commission are aware, the City opted not to proceed with that project at that time, and notified us we could use the courtyard. This was costly to the boat show -and embarrassing as it was difficult to properly fill that area in only six weeks. I am sorry to report that, again this year, the boat show is going to be suffering both financial and physical (appearance) damages due to the inability of the contractor to finish prior to the 1983 Miami's Summer Boat Show, scheduled July 15-18th. Previous to this, I have been in touch with Pete Long (Public Works Department) approximately every 10 days to make sure the project would be completed enough so that occupancy would be granted by June 30th. Since we are only 60 days away from the show and there is little evidence of physical improvement in the courtyard, last week I contacted the contractor (LGH Construction) who indicated the plans had taken so long to go through all the channels that the steel is just now being ordered (May 18th), and there is no human way possible the facility can be roofed and ready for occupancy by this year's boat show. 7210 Red Road • Suite 202 • South Miami - Florida • 33143 (305) 666.8515 �)1 S Mayor Maurice Ferre May 17, 1983 Page 2 In previous conversations with Pete Long, he indicated the facility would be ready for occupancy by June 30th. As a result of this information we have sold every inch of that space to 75 different exhibitors, who now have to be relocated or cancelled as there is not roofed, air-conditioned space available to move them to. Florida Tent Rental was asked to assess the possibility of putting up a tent and found the following: 1. Due to the previous two tents installed at that facility, they would charge $25,000 and demand payment in advance. 2. LGH Construction has removed 9 feet of the previous overhang and taken out the existing anchors and tent rings which previously held the tent. 3. The drainage of the entire Coconut Grove Exhibition Center would come down into the courtyard, flooding all exhibits in the event of rain, unless the City was to install a temporary double flashing (18") on the entire west side, and it is questionable as to whether or not that would be adequate to stop the force of the water in the event of rain. 4. The above reasons make tenting impossible. At this time I estimate our losses, due to the breakdown of the project, to be somewhere in the area of $15,000 which I will request the City be 'responsible for at least 1/3 of at the very next Commission Meeting. This amount can be sub- tracted from the normal 1983 Miami's Summer Boat Show rental fee due the City. I request to be put on the agenda of the next Commission Meeting to further discuss the above. Thanking you in advance. Sincerely, Victor Logan President VL/df cc: J.L. Plummer, Vice Mayor Joseph Carollo, Commissioner Miller Dawkins, Commissioner Demetrio Perez, Commissioner 0 0 To. Howard V . Gary City Manager FROM! R. Paul Yo g Director f Audit 1 Y M►1,jg,E`,' S OFFICE }83-JW 13 P'1 59 .983 FILE- CO-10-22 CO-11-65 ,ogan CN-06-L70 coat Show for Financial Assistance Issue: Victor Logan, promoter of the Summer Boat Show, request for financial assistance from the City of Miami as a result of the West Courtyard roof construction being incomplete at the time of his show. Background: It has been brought to my attention that Victor Logan is attempting to secure City of Miami Financial Assistance for his Sumer Boat Show, because he alleges that staff informed him that roof construc- tion would be complete by the time the Boat Show opens. Please be advised that no member of the Coconut Grove Exhibition Center's staff advised him that the roof would be ready and to the best of my knowledge no one in the Public Works Department did either. Everyone who is intimately connected with the Coconut Grove Exhibi- tion Center is aware of possible pending litigation from past events (i.e., ASTA and the Tropical Plant Show) from the roof not being completed in the Fall of_1982, and consequently, it would not make any sense to make a definite commitment to anyone that the roof construction would be completed prior to the normal completion date. Recommendation: in my professional opinion, I would categorically not recommend that Victor Logan be given any financial assistance for the Summer Boat Show for the following reasons: 1. Victor Logan took the entrepreneurial risk of selling space to exhibitors without a definitive knowledge that the building would be ready. 2. The City is already providing financial assistance in the amount of $5,000 for events personnel during the time of his show as a result of his long term agreement. 3. Additionally, the City of Miami is providing approximately $10,000 to $12,000 in dockage fees, etc. as a result of the above mentioned long term agreement. ,• Howard V. Gary City Manager June 13, 1983 Page 2 of 2 4. we had previously notified Victor Logan and your office in writing on May 17th, 1983, that no member of the Coconut Grove Exhibition Center's staff advised him that the building would be ready (cite attached letter). 5. Furthermore; it is the understanding that the long term agreement for use of the Coconut Grove Exhibition Center is with the City of Miami and that any useage of facilities here would have to be cleared through the Auditoriums Manager's office and this was not done.for the courtyard area as it related to the roof being completed in time for the show. Conclusion: In effect, we have an over zealous entrepreneur who played both ends against the middle and is caught. cc: Cesar- Odio, Assistant City Manager r� • Q�4y (go flz-Lz'5l-M LlI Alay 17, 1983 ,tit. Vic-o-t Lcga;-, Ptea.ident Positive RczuLtis, Inc. 7219 Red Read Miami, Ho-t.ida 33143 ea % ,M"t. Ljga►;: HOWARO V. CRY Citv Mamas" I have ► ow had the o pp-., ttun.ity to tev Lety ; . urn ve•tbae request to u-iZ.L:e po•tt.to► s. o6 the Coconut Gtove Exhib.cVon Centex stop.age d: eas 4a exh.Lbit4on d.iap£ay atea.s doting the 1983 Summers goat Shote and have' trade .the ,oLZow.Lng decision: SS rr,Itt tv.ii.e obta.i►t an in3u.tance pcticy, naming .the City oas the inst.ted, and pars .the p,%cmium zo.s# oin- sa'%41!g ou.t cqutpment Sot Site, •thesti, and damage in .the amount o6 $500, 000 and the Labors Co4t tequited to remove ou-t equipment 6tom.the atotage a:ea into a -semi-taaite•t, which teii£ be par.Fed' inaidc .the West Couxtyaad, and .the Cabo: coat to :e.tutn the equipment t. the atotage a•tea at the co►ictua.ion ci .the boat sham; then we woutd attow ,rcu .to use oux stctage Looms, with .the exception od the cltemieal xeagent norm, dot exhibit di.speay a&eaa. 16 we axe not able .to aecu&e the semi-•t&ai£ex on a complimertaky basis, tee witt expect you to dedxay this coat also. Aa a member o6 .the City o6 Miami's Enteptl:tise Fund, .the Coconut G•tove Exhibition Centet .ia xequi-ted to operate on a bxeah even ox better baai.s. We (i.e., Coconut G&ove Exhibition Cen.ten's stadd) did not commit on promise that the Weat Couxtya&d a&ea woutd be eompteted in time don your show. It is this Atadd'a opexat.ing philosophy that we eoope&ate with dhow p&omotexs to .the sutleat extent poasibte, however; we cannot do&ego ou& diducia&y &eaponsibili.tiea to the City od Miami. AA you arse pe&haps aware, you have an unusual eont&act in which the City pays you& Event Pexaonnet (i.e., uauatty $5, 000; coats du&tng the Summe& Boat Show. These pe&bonnet expenaea a&e no&malty paid son by show p&omoteA . Conaequextly, you cannot expect the City od Miami to bea& additional dinaneiat &espon- sibilities dox the ope•tation and pRoduetion od you& events. Please eon6tm, in at&iting, your acceptance od aeeu•ting 6i.te, thedt, and damage i.nsu•ta►:ce in the a6oitementioned amount od - Con t i►tued- n(PART11fhT Of jkt DiinRlt %i% rorc)%1 1 rrR0',I fWIRIT10N r[STER rtr.� {��n �••.... �•• •h 11 N, � in.• # if i ..Il. .. .•. •11 v 1 Pa.; ¢ 2 Continued. . . 0 $500,000 Son the Coconut GAove Exhibition CenteA equipment and the cost oS taboA iceceasaAy to Remove and neptace aa/id equipment SAom the buitd/ing . With best wishes Son a success Sut Summer. Boat Show, I %ema/in. S.inc� y, R. Paut ung RPV: bb - cc: CeaaA Cd.io, Ass/iatant City Managet Denatd C. DunCap, A3s.is.tant D/iAectoA, R.i k Management ,2Al-0(-,'-L7J lir,, ... .....r.l �-111. r••1{� tirC Cis P.0 k• 41....1�1� �.. 1' 11t: 1u•+'r1 1.1'�:I or t� THIS ,iGiiisi:ili:ii i i►WICIC 1+u; etii;►`t'oli i.nt;o missy d.�y of \ t.:c�,,_'..� i979, by and uetwren -i)e City of �5iur,ti, a 111u11ICIpal cori)ora:;1nn of St;,4ty of FIOCiUii, here inaft•ill• referreti to an r'CiLy", anci a`lliliili ► i JUiTilAei' i%O;xi; $j►ow, a +7iv-L on of rotiitive iinsuit zs , inc., a Florida corpora Lion, hereinaftei, ruferred to au ''Uses"'. �•: .�. 1. i. 1. .l �� .. 1 1.: Wiic°.iii`-Ab'), Lill' l:ILY iG tw- ow icr of a i.lCiiit y kcto ,'► (it) COCO['AUt GI.-)V1+ ,.: �i lLi'4i: i nt► 1.`111.r:i• j otlli, wlli''.iI,',A.';, Li,(` j17ai`L;lt::i are (josirou^ of 4:iitC)•iti,; .'Lill,!) :►.► a+;i•Orwient i)v,-)v !Aj n,y C1'.►'t:ui ll tcrian t or i:i'ie tiro of Lhe of orenai u facility by Lile Uut2r icli• iLo Sumter 2O:.0; 0;iow. 1'il-1�j, ilil:lli l'4ili'., :O1' itl,Ci 1116 COIi:.)iClf:r'iti011 Of 1'.iie ii.ii:.uii�. cover,ant3 ►lereinaflUer contained, the parties hereto do ilereuy ai;r ee as i o liLoils : 1. illy City d-,(! .i tyrant ut'ato iiiin Vicer tile prAlvila,Ge of entry union or iiito, the iTiunlai-ai facility oa til[! C'it;y of mianli satown an Coco►1uL Grove Exi'Iiu Wit. -Lot, Colr►tcr, i1ere-t.;i- after referred to a:; located at 3360 Pan American Drive, i~ilawl, Ficirld.a, iii'.'je)' the torwo and for the purpoea and Period or Liule hereinzfLer act forti1. 2. Tiie a;,..,L i fracillty shall. be entered upon or into for Wic purpose of conductini; i:ii1 rein tiie annual Summer Boat Ghow as oet forth on Scheciuie "A" attached hereto, and for no other purpose. 3. The pt riou of Salt, use shall je for a term of lve (5) Yearn, in accorualtce ;.Li-, Life spacific time perioris Ytii;illll each c,f t3faid fi'Je 1jf yruual•y as set forth in Sctieti;,1v "A" ai;t;%aClleii Il@3'nt0. I,U1a+i:i.0,luii;J, i:ji,' User sjiuii iiave an o,)t ,'on ..0 extend hin heriocin o; u.,c► ►'ov 5 ulrimer Boat Shown for oow acillitional con3ecu't..vl, ; iVC-;•ear L;t.rAi. "Slier exercise of tiw term ahall be contin,;en, upon User's not being in deiauit Oi Fconaidered t•o ur. ct or Cite term oC WIC u::e. ii. tl^er to iiro-l"kAe a cunt- zim or ►.aci► v*-umimn, coat' Show layt,-t''. 1;0 ii M W"'Ice Oi Fire Prevention, 3:5+'1% Pan American i)t•'*,VC . Pinil-.r Ku-". Milatti. 1�inri6n _ am! obt air, piii,mit o rr,c;t;;.red by A Ct lo►► 1"-326 or the Code of the City or ►jiuiiii, re iativc to r-irc ;a: ety. 12. The Ucer hereby acknowledge.,", that,• he has read the "iiulo-1 a11d iieVtil.�t.ict►tc for Uae o; City of' i'unicip.11 Facilities", that 1.0'M prov-1. 0i0113 thurcon are fully tinder:itooel, hilt► tint by execution or tit to AGreement User certifies that hot will abide by each an(i evury r u;.c and reruiation set out therein wiCilotat tilt need to h"O're 3;1;.d rulr.,t and re(;-►alatiom; pet fortis ,)�al•�1CUial'iy in this ;%Greinflent. it iG further unCa'mt;ood and agreed vilat if the ar orena.1d roles and reGulAtions are in tin;, way Cila"Ged or amende(I [.iirini, the term of thin Agreement, Usce snail be ;sub.'ect to t;ilc tcl•1as and conditions of any such clis ncca or amendmanta. In tile event that any such rule or regulation i3 in conflictwitil any provision of this AGreement, tiie provi- . 3ions act; forth in this Agrev ter;t small apply. 13. User agrees that: he small not under any circa►,)bta:jcc:u ;permit any til:one, (: ence po3to, nails., etc.) to be driven into tite paricinr; lot,• surface, patio surface, planters, auditorium floor, or any other our; ace or the Coconut Grove Exhibition Center premiacs owned by tlhe Cit.•, of Ptiiami without the expresu written permission of t'ihe Exhibition Center Manager. 14. User also. aCr ecs to ;::•oxide a diaer am of each proposed entire Sumner Boa", $;how layout annually for the Exhi- bition Center ManaGer'u approval prior to either dist:ributin3 tile layout for 7ut)lic conL;LtMj)tioal or aellinr, any of the exhibit space. Such approval shall not: be unreasonably withheld. 15. User UndCrLi .unci3 that the exclusive privilege for sale of food and beveraZe on the Coconut Grove Exit<iuition Center premises has beery& Granted by the City to a concessiona:"e. 10�5- t CITY OF MIAMt. FLORIDA CITY IMANFiC)�+S'`f WrEd" MEMORANDUM l9M3 JU3 14 41.1 I0: IS TO Cesar Odio Assistant City Manager FROM: Lut er E . Long Construction Engineer Department of Public Works DATE: June 13, 1983 FILE: B- 319 6 SUBJECT: COCONUT GROVE EXHIBITION -CENTER WEST COURTYARD ROOF Use for Summer Boat Show. REFERENCES: ENCLOSURES: Fact Sheet The following is a summary of my communications with Victor Logan which he interpreted as a promise that the west courtyard area of the Coconut Grove Exhibition Center would be available for use for the summer boat show. Shortly after a contract was awarded for the project, Mr. Logan called me and asked that we give any and all assistance that we could to the contractor so that the construction in the west court- yard area would be completed by July 1 and in time for his use for the summer boat show. Mr. Logan was aware of the 100 day construc- tion time (he actually thought it was 100 calendar days, but it is in fact 100 working days). He thought that the 100 day period had begun upon award of the contract. I explained to him that the 100 day period would begin when we, had completed execution of the contract, and ten days after we had given the contractor written notice to begin work. I did assure Mr. Logan that I would give the contractor all the assistance I could for his having the work in the courtyard area completed by July 1. In keeping with that promise I wrote the contractor on Feb. 1, 1983, that he was authorized to submit shop drawings for approval immediately on any and all material to be used on the project. I specifically had in mind fabrication drawings for the structural steel, which I consider to be the criti- cal element in completion of the project. I also contacted the con- tractor, L.G.H. Construction Corp., and asked if they thought it was possible that we could have the west courtyard area substantially completed by July 1, and thus usable for the summer boat show. Their i answer was, Yes, f they could get prompt approval of their shop drawings and didn't run into any unforeseen problems. This informa- tion was relayed to Mr. Logan the next time.he called, along with the assurrance that we were still doing our best to have the area open to him. Two complications arose that have made it for to have the area ready by July 1. The drawings submitted by the contractor were after they were submitted. Problems with measurements and clarifying details on the IV Page 1 of 2 impossible for the contrac- steel fabrication shop returned to him five weeks determining actual field drawings caused the delay. D :t Cesar Odio June 13, 1983 Even though the consultant had dealt extensively with the Department of Fire, Rescue and Inspections Services while preparing the plans, when the contractor made application for a permit, the permit was withheld because of code violations shown on the plans. It was not until Apr. 25,1983 that all the problems in the plans were resolved and a permit could be and was issued to the contractor for the work. Even though the contractor was delayed in getting his permit, I wrote him on March 23, 1983, and authorized him to proceed with the foundation and demolition work without a permit, and he did half- heartedly begin work prior to having a permit. A chronological fact sheet for the project is attached for your use. Mr. Logan is not correct in saying that I or anyone else in this division promised that the area would be ready for his use for the simmer boat show. It was always very clear in our conversations that we were attempting to get an early completion of the project that would benefit him. He chose to accept our cooperative efforts as a commitment that we never made. LEL:vh Page 2 of 2 f COCONUT GROVE EXHIBITION CENTER WEST COURTYARD ROOF - B-3196 Bids received 12-21-82 Contract awarded 1-13-83 Contractor authorized to submit shop drawings 2-1-83 Contract documents returned by the contractor to Public Works and City processing of them begun 2-1-83 Contract execution completed by the City 3-1-83 Written notice to proceed given to contractor 3-2-83 Structural steel fabrication drawings submitted 3-3-83 Preconstruction meeting held 3-9-83 First working day under the terms of the contract documents 3-14-83 Permission to start work without a permit 3-23-83 Steel fabrication drawings returned to contractor 4-11-83 Permit for work issued 4-25-83 f 17, !jJ1 SECURITY SYSTEMS AND SERVICES THROUGHOUT THE WORLD MIAMI OFP+CE THE WACKENHUT CORPORATION aecO N.W. 33 TERRACE. SUITE 200 MIAMI. FLORIOA 33188 (3051 592-9400 June 15, 1983 PRIVILEGED AND CONFIDENTIAL Mr. Victor J. Logan 7210 Red Road Suite 202 South Miami, Florida 33143 Dear Mr. Logan: Victor Jay Logan, voluntarily came to this office to take a _ polygraph examination on June 15, 1983 at 9:30 a.m.. It was the understanding of the examiner that the primary concern was whether or not Mr. Logan was being truthful about statements made at the Commission Meeting. This examination was conducted by Robert Ottilige, licensed by the State of Florida, license number GP 1007. The instrument that was used for the examination, was a Stoelting UltraScribe, utilizing at least four pens for simultaneous, permanent and visual recordings of the employee's blood pressure, pulse, respiration and galvanic skin response. During the pretest interview, the following attached questions were asked and then answered by Mr. Logan. FA f 1. Have you spoken with Cesar Odio about the Dinner Key roofing project since February? 2. At any time prior to the Commission Meeting on 6/9 had Cesar Odio told t/s, you the new roof would not be on in time for your Boat Show? rC 3. In the past if you have not been able to use the courtyard, has the YL5-!; city notified you in writing? 4. Did the city at any time notify you this year that you could not use A the courtyard? 5. Were you on the bid selection committee? Ye-.S; 6. Were you aware of who the contractor on the job was? /G.5- 7. Did you attempt to contact the contractor? VC 5 8. Did you ask the contractor to notify you if there were any delays on the project at all? / 9. Do you know Pete Long? Y S 10. Have you been in touch with Mr. Long regarding the roofing project? 11. Did you notify Mr. Long that you needed the facility finished in CS time for your Boat Show? 12. Did Mr. Long contact the contractor, LGH Construction on your behalf? y l� 13. Did Mr. Long tell you the contractor could be finished with the work C by June 30 sufficiently so that the city could authorize occupancy by June,30?YE-5 14. Did Mr. Long say if the contractor followed through with the June 30 deadline that he would authorize occupancy? 1 [ 5 _ 15. Although the penalty period for the contractor begins August 2, did Mr. Long tell you that he and the contractor felt they could have the project roofed and air conditioned by June 30 in order to compensate the Boat Show? C j 16. How did ,you find out that the city could not meet the June 30 deadline? ay 64//tN ii T%+C (-,-CA- i!"Ac i�r'1�rY't�.v0 144y s i t4• 17. On the basis of Mr. Long's representation, did you sell space and represent to your exhibitors that the facility would be roofed and air conditioned by the Boat Show dates? y E.� 18. Have you had discussions with Convention Center Manager Or. Paul Young regarding the completion of the roof? 19. At any time did Dr. Young assure you that the project would be completed in time for your Boat Show? 4 C: 20. At any time did Or. Young tell you that the project would not be completed in time for your Boat Show? k;,, .). Y f f PRIVILEGED AND CONFIDENTIAL The Backster Zone of Comparison was utilized for the examination. The relevant test questions only and Mr. Logan's responses are listed. CHART 1 (33) Other than the loss value, have you answered all the questions truthfully? (a) YES (35) Other than the loss value, have you been completely truthful in this matter? (a) YES (37) Other than the loss value, have you deliberately lied about any part of this matter with the Commission? (a) NO CHART The same relevant test questions were asked and Mr. Logan's responses were the same as those in Chart I, except the order of the questions were changed. CHART III The same relevant test questions were asked and Mr. Logan's responses were the same as those in Charts I and II, except the order of the questions were changed. Based upon a careful analysis of Mr. Logan's polygrams, it was the opinion of the examiner that there were NO SIGNIFICANT OR CONSISTENT PSYCHO -PHYSIOLOGICAL REACTIONS, Indicative to deception, in the areas of his response to those previously listed relevant test questions. It was therefore the examiner's opinion that Victor Jay Logan answered those questions truthfully. The examination concluded at 12:30 p.m.. Sincerely, THE WACKENHUT/CORPORATION Robert Ottilige Chief Polygraph Examiner RO /ms Enc: cc: file 41 4 1 WACKENHUT AUTHORITY FOR POLYGRAPH EXAMINATION f t a En (�d C&d—, age3 It , do hereby authorize a r�Iygrnph Tif. dr.tect,Ir examination be given to rrk: by a representative of The Wnc.kenhut (.,,rpc,rat ion. I authorize the attachment to my person of certain instruments and the preparation of a record of this examination by those instruments. I understand that this examination nay be terminated at any time during the course of the examination, if so requested. I hereby authorize The Wackenhut Corporation to disclose only to /e Z 4R 7. „ 4/�pt/ either orally or in writing, the results of, and `.�s opinions, concerning this examination. In consideration of the above, I hereby release and forever discharge The Wackenhut Corporation and 11/ t6rl T. ggAid any and all of their officers, agents, servants and employees of and from any and all causes of action, claims or legal actions which I have now or may ever have resulting directly or indirectly from my taking this examination. I have carefully read and understand all of the foregoing and I sign this document freely and voluntarily. Dated at M 109A / , State of ' *AV L , this /dow day of S'v Iw,o , 19 PJ- WITNESS: 4A a . 0 =-� SIGNATURE V4 eal) SIGNATUR 9 •'sa ##°Af TIME If the subject is a minor, the following authorization must be signed' by a parent or guardian. —0000� Igive permission o �for daughter/ward to take a polygraph test administered by The Wackenhut C ation urpose of employment with Company DATE (Seal) SIGNATURE OF PARENT OR GUARDIAN) This examination now being over I certify that I took same voluntarily, was well treated and there were no threats nor harm done to me nor any promises made to me during this examination, either in connecti n with the examination or the signing of this document. ZOUNOmm'(Seal) S N RE WITNESS: • d SIGNATURE W-15 (Revised 10-81)