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HomeMy WebLinkAboutR-83-0644J - 8 3 - 5 0 3 rr RESOLUT ION N0. �;,�-"j•�� A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE THE ATTACHED AGREEMENT WITH THE SENIOR COMMUNITY SERVICE EMPLOYMENT AGENCY, AN AGENCY OF THE U.S. GOVERNMENT, AND THE SENIOR CENTERS OF DADE COUNTY, INC. FOR THE COORDINATION OF SERVICES IN CONNECTION WITH THE HOME SAFETY INSPECTION PROGRAM TO BE CONDUCTED SU13STANTIALI_Y IN ACCORDANCE WITH THE TERMS AND CONDITIONS SET FORTH IN SAID AGREEMENT, WITH FUNDS THEREFOR NOT TO EXCEED $60, 164 ALLOCATED FROM THE FIRE, RESCUE AND INSPECTION SERVICES DEPARTMENT'S GENERAL BUDGET AND THE 1-IRE FIGHTERS BOND FUND. WHEREAS, the City of Miami is desirous of utilizing senior citizens in the performance of fire educat Lori and home safety surveys; and WHEREAS, the Senior Community Service Employment Agency, an agency of the U.S. Government, and the Senior Centers of Dade County, Inc. desire to cooperate by providing participants in this program; and WHEREAS, the personnel of the Department of Fire, Rescue and Inspection Services, by agreement, will teach and train these participants; and WHEREAS, funding is available through the Department's general budget and the Fire Fighters Bond Fund; and WHEREAS, the City Manager recommends the adoption of the herein proposal; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The City Manager is hereby authorized to execute the attached agreement with the Senior Community Service Employment Agency, an agency of the U.S. Government, and the Senior Centers of Dade County, Inc. for services in connection with the Home Safety Inspection Program to be conducted substantially in accordance with the terms and conditions set forth in said agreement, with funds therefor CITY COMMISSION MEET! JG OF J U L 18 1983 jr,t L.w„ wi, _ 8,111-� not to exceed $609164 hereby allocated from the City of Miami Department of Fire, Rescue and Inspection Services general budget and the Fire Fighters Bond Fund. PASSED AND ADOPTED this 18th day of July , 1983. Maurice A. Ferre MAURICE A. FERRE M A Y 0 R ATTEST: R LPN (XONGIE, CITY LERK PREPARED AND APPROVED BY: ROBERT F. CLARK DEPUTY CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: �k C. A R. A CIA-P D USA TY ATTORNEY -2- 83-644, N 0 �,F EvV`-'! THIS AGRFEKFNT, made and entered into this day of 1983, k and 1,et�:een t};e City of Miami, a municipal corporation of the State of Florida, (hereinafter referred to as "THE C1TY ANID/OR HOST AGEt\-C`"' ) and the Senior Co7,,unity :C r V i c e ent i•or.ncy, an a c e n c y of the U.S. Government and the- Sen or_ `enters of Lade County inc., (hereinafter referred to as "SPONSORS"). KITNESSETH : WHEREAS, the City of Mliami is r:esirous of utilizing senior citizens in the performance of fire education and home safety surveys; and WHEREAS, the City of Miami's Department of Fire, Rescue and Inspection Services pursuant to this Agreement will teach and train these senior citizens; and WHEREAS, federal funds are made available, under Title V of the "Older American Act"; NOW, THEREFORE, in consideration of the mutual terms and conditions hereinafter set forth, the parties hereto agree as follows: I. SENIOR CENTERS OF DADE INC. AGREES: 1. To provide no more than sixteen eligible persons who are residents of the City of Miami for participation in the Home Safety Advisors Pro- gram. 2. To provide salaries for said persons participating in the program in accordance with the Program Manual attached hereto and made a part hereof as "Exhibit "A". 3. To provide liability, and worker's compensation insurance coverace acceptable to the CITY for said participants until these participants become CITY emr:plovees, as per the attached Program Manual and TITLE V Rules and Regulations, which are incorpo- rated by reference as a part hereof. 83'--644 `J • �, `1 i l., . �i F G (_i : l 1 r i G 1. 1 � �. AGENCY, City of M I I . THE SENIOR CO!'Y;U I`I'Y SERVICE F:ly�PLOYMFNT AGENCY AGP.EES : 1. To provide no more than thirty eligible persons who are residents of the City of i•'iami for participation in the Fiore Safety rdvisors Pro- gram. 2. To provide Ealaric5 for ald j:-erscns participating in the program in accordance with the Program I anual. 3. To provide liability, and worker's compensation insurance coverage acceptable to the CITY for said participants until these participants become CITY employees, as per the attached Program Manual and Title V Rules and Regulations. III. THE CITY AGREES 1. To serve as the HOST AGENCY for the Home Safety Advisors. 2. To provide administrative support, supervision and training for the participants. 3. To provide in -kind contributions for the term of the program as specified in attached Program Manual. 4. To designate a member of the Department of Fire, Rescue and Inspection Services who will supervise the program. 5. To provide on -going evaluation reports to SPONSORS. .6. To provide uniforms for participants. 7. To consider offering to those participants who meet the qualifications and needs of the Depart- ment of Fire, Rescue, & Inspection Services permanent employment either on a full time or part time basis as line positions becotr.•e available and budget limitations permit. -2- 83--64 �. To ut i 1 i �.e t:.e ,r a--t i c i ^ants in t':e _r_`ormance of fire education and hone safety surveys. I:'. TERMS: The term of this Acreement shall he for a period of one year, beoinnina on July 1, 1983, and terr,inatino on June 30, 1984. `%. TIE R'';1N'AT10N: At any timie curing the tcrm of this rgree,,ient, the iJarties may at their option, t-er i^ct�? t;.ls �.rP�_-,ent UT�oII thlrt}' days prior written notice to the others, or i-mmiediately upon loss of federal fundina. UlxDn termination, the participants shall i.e paid for services rendered pursuant to this Agreement through and including the date of termination. VI. INDEPENDENT CONTRACTOR: That the SPONSOR and participants in the program shall be deemed to be independent contractors, and not agents or employers of the CITY, and shall not attain any rights or benefits under the Civil Service or Pension Ordinance of the CITY, or any rights generally afforded classified or unclassified employees; further he/she shall not be deemed entitled to Florida Worker's Compensation benefits as an employee of the CITY. IN WITNESS WHEREOF, the parties hereto have caused these present to be executed by the respective officials thereunto duly authorized, this the day and year first above written. ATTEST: THE CITY OF MIAMI, a municipal Corporation of the State of Florida RALPH G. ONGIE ByHOWARD V. GARY City Clerk Citv Manager ATTEST: SENIOR CENTERS OF DADE COUNTY, INC. By Secretary _JOSS NAVARRO Executive Director -3- 83-644 SENIOR COMEUNITY SERVICE EMPLOYMEN! AGENCY, an agency of the U.S. Witnesses government Witness National Program Director APPROVED AS TO FORM AND CORRECTNESS: JOSE R. GARCIn PEDROSA Cite Attorney BB/pb/064 A 83-644- E RROGRA!.l AU T H"ORITY : The Citv of Ed: -,funds. 4;ashincton, developed a program utilizing senior citizens to perform fire education/hone safety survevs. An ''O hour training package, i ncl udi nC s l i dr rresenta ti r)';S . v;as deve I cC,to 'L'e used b\ the Fire Department 1r,5truCtor to train these senior citizens. Federal funds krre awarded for this t"O ra P. Unr� r I i tl e G' thF "cl lcr Ar-,c ri can Act." Funds are now available to any city ih t v,,i sties to host such a proorar, . ut i 1 i zi nc the Edmunds Curri culu�r�. 0,R,1FC.TT VFS Establish an ongoing, bilingual public safety education program to reduce fires caused by public ignorance and apathy. We intend to continue utilizing senior citizens to perform door-to-door home/ fire safety surveys, advise homeowners of benefits of early warning devices (smoke detectors), and give general instruction in all phases of fire -safety in the home. One or two participants may be utilized to install and test smoke detectors on request. In the future, when this program is well estab- lished, we expect to utilize some participants to test single station smoke detectors, required by the Fire Code, which have been installed in Group "H" occupancies, as a horizontal separation alternative. Fire safety demonstra- tions would be presented to elementary school children, P.T.A., senior citizen groups, etc. We are currently using three participants of the group as Group Supervisors, three as drivers for the vans, which the City of Miami has provided, and one as a Record keeper and Clerk for the Program. This year we have added an addi- tional van, driver, and supervisor for the purpose of promoting more efficiency and safety for the groups by having a van in the work area of each group. EXHIBIT "A" 83-644- 0 0 ='.INIING: The re-training period will he two v.,eeks 140 hoJrs - 20 hours per week). The training program vJ11 be conducted by Fire Department personnel from the Fire Prevention Bureau and the Fire Department Division or Training and Safety. The hone inspection instructions will be based upon the Ed;-,unds Fire Department, v,'as!,lnQton State rroaran. cn "Icu iduntlal r� _Ul'� it"aifiiny ri"OgT"am. The c'u'blic education instructions vJ 111 co�cr slide rrcSrams, ta:`le-top demons- trations and other instructions reLuil'ed to ins -ire 'hat they represent the best interests of the City. After the training is concluded, the participants �J ll report to a desionated work location everyday except holidays and weekends, when they will receive their assignments. Periodically, they would be required to attend meetings of an administrative nature and could also be required to attend additional training sessions and/or individual counseling, as needed. SUPERVISION: Supervision will be by personnel of the Fire Prevention Bureau. They will coordinate and supervise periodic re-training programs. They will provide close field supervision, working through the field supervisors, who have been selected from the groups. They will assign zones for home surveys and provide the groups with materials. They will report to the Project Directors with all required information. They will supervise the keeping of records and the time book. They will perform such other duties as the position requires. Supervisory personnel receive and supply information through the Fire Marshal of the City of Miami. TRANSPORTATION:. All transportation for participants will be their responsibility. Usually, they will report directly to their predetermined meeting place, and would be met by a supervisor for roll call, exchange of information, etc. Exception: (1) Supervisors would be required to transmit personnel information to office, pick up and distribute handouts, take participants to City Doctor, a medical facility, etc., using van supplied by City. 83-644 16 0 Feduce the loss fre�`, accidental tires in single family homes. duplexes, apartment buildings. and condominiur:s by 2'. :per rear. Niake ho!neowners aware of the potential of sinale station smoke detectors to save lives, prevent injuries, and reduce property dat-?e through early v.-arnino. Through pudic a1•:arr:ness Gf tllis rrocraii'., ;e could in the future provide the necessary manpol•:er, tools. gild e1•::ert' �E to Nr'GPEr" i �` place and install Smoke detectors for ho-ieov,ners r:"G request assistance. "his program, could be very beneficial to older citizens, , and/or s;inglE females. WORK WEEK - CLASSIFICATION ---SALARY: There will be funding provided for 46 participants who will work four or five hours a day, five days per week. Their classification will be Secretary and Installer, Driver, Supervisor, and their rate of pay will be as follows: TITLE Provisional Fire Safety Clerk Advisor Provisional Fire Safety Typist Clerk I Provisional Fire Safety Clerk Supervisor Provisional Fire Safety Clerk Driver FUNDING: RANGE HOURLY RATE 12. 3.70 13. 4.09 14. 4.27 14. 4.27 Funding for senior citizens salaries will be provided through a Project Sponsor (Contractor): a. Senior Centers of Dade County, Inc. (16 persons) b. Senior Community Services Employment Program (30 persons) There would be no cost to the City of Miami for senior citizens salaries until such time as the City of ;Siarli needs and budoet restrictions would permit fundina of additional employees. Uniform and vehicle maintenance would be budgeted in the 82-83 regular budgets. Regular personnel assigned to the Fire Prevention Bureau would be required to administer this progr.-m. Ile feel it is necessary to have control of this program within the Fire Prevention Bureau, and to maintain super•►,isory control to achieve the proaram's goals with safety and efficiency. 83-6 44 ,N Personnel cost incurred L.v Froject Crcnsors and funded Ly Title V: Senior Centers cf Dade County, Inc. (14) Provisional Fire Clerk I Advisor -S3.70 S53,872.00 (01} Provisional Fire Clergy, Ii Supervisor 54.27 4,440.00 (01} Provisional Fire Clerk Priver 2 S-.27 4.440.00 , 07AL S62.752.00 Senior Co,-r;,unity L^Plcv: -.gent Services Frocram- (25) Provisional Fire Clerk I Advisors r 53.70 S96,200.00 (02) Provisional Fire Clerk I1 Supervisors r 54.27 8,Soul .60 (02) Provisional Fire Clerk Drivers @ S4.27 8,881.60 (01) Provisional Typist Clerk I @ S4.09 4,253.60 TOTAL S118,216.80 Total amount funded under Title V based on ,`our hour day, 20 hour week------------------------------------------ S180,968.80 IN KIND CONTRIBUTIONS BY THE CITY OF MIAMI: Salary on Supervisory Personnel assigned to F.P.B. $35,000.00 Home Safety Survey Advisors (2) 9,360.00 Vehicle Maintenance (4) at $273.00 per month $13,104.00 Uniforms (estimated cost) 1,000.00 Office equipment and phones (estimated cost) 1,700.00 TOTAL $60,164.00 RESPONSIBILITY OF THE HOST AGENCY (CITY OF MIAMI): The host agency shall be responsible for local operations of the program and shall designate a member of its staff who will be responsible for supervision of all its Title V enrollees. The host agency must be able to match the total federal funds with at least a ten percent (10;,") contribution from non-federal sources (SEE COST). This matchino contribution may be in -kind and such sources as supervisors, training, administration supplies/equipment costs may be utilized for this purpose. The host agency shall be responsible for completing and transmitting to the Project Director, all forms and reports necessary to properly administer and assess the pro;ress of the program. 83*-f 44 �reventicn C'ut'tau. ir1CAT10 City of '�la'1 CI r-On id_ltifiCatiOn CS i__`•l d for ilentifiCat ion. This -Ct, 1.5 CII i C'...+ �._�. i u tF' C l�) r.' i e r C'�In ��i� t.'1 ..'11. � �� C, �� tc- c-nt6led e unifCrGi Shii"tS, a d S1C:(iatt:d i1' Alt: irC: Ci-11ef, 1':ill be fUrrliShCd to each participant by zhe City' of iar;i and replaced -;hen r:orn out. This program is successfully underway here in the City of Viami and in cities and communities as diverse as Huntington, West Virginia; Aurora, Colorado; Tucson, Arizona; Orange, +eras. Many other cities are in various stages of program development for similar type citizen involvement programs. 83- 644 54 CITY OF MIAM1. FLORIDA / INTER -OFFICE MEMORANDUM ro. Howard Gary DATE: June 23, 1983 FILE: City Manager SUBJECT: Fire Department Senior Citizens 'Home Safety Advisors Program' FROM, H. W. Brice, Chief REFERENCES: For City Commission Meeting Director of Fire July 18, 1983 Rescue & Inspection ENCLOSURES: Services It is recommended that the City Manager be authorized to execute the attached agreement with Senior Citizen Community Services Employ- ment Program and Senior Centers of Dade County Inc., to utilize senior citizens, who are residents of the City, as home fire safety advisors. In June of 1978, the City of Miami Fire Rescue and Inspection Services entered into agreement with the Senior Community Service Program and Senior Centers of Dade County, Inc., to utilize senior citizens as home safety advisors in augmenting its fire safety and educational program. The program involves forty-six senior citizens in an on -going, bi- lingual public safety education program to reduce fires caused by public ignorance and apathy. The senior citizens are supervised by department personnel in door-to-door home fire safety inspec- tions, advisement to homeowners on benefits of early warning de- vices (smoke detectors), and also in giving general instruction in all phases of fire safety in the home. The Program is federally funded by the Title V. Older American Act in the total amount of $180,968.80. Matching funds of at least ten percent (10%) are required by the Host Agency, allowable through contribution of in -kind services. The Miami Fire -Rescue and In- spection Services Department's contribution is estimated not to ex- ceed $ 60,164.00, and is comprised of the following: Salary on Supervisory Personnel assigned to F.P.B. $ 35,000.00 Home Safety Survey Advisors (2) 9,360.00 Vehicle Maintenance (4) at $273.00 per month 13,104.00 Uniforms (estimated cost) 1,000.00 Office equipment and phones (estimated cost) 1,700.00 TOTAL $ 60,164.00 HWB:lz C� v 83'-644'