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Home My WebLink AboutR-83-0608J-83-593 41 th RESOI.,UTION NO. S 3-606? A RESOLUTION ACCEPTING THE BIDS OF ALLIED UNIVERSAL CORPORATION AT A PROPOSED COST OF S21,215.00, BISCAYNE CHEMICAL LABS, INC. AT A PROPOSED COST OF $631.25, AND REX CHEMICALS CORPORATION AT A PROPOSED COST OF $8,700.00 FOR FURNISHING SWIMMING POOL CHEMICALS ON A CONTRACT BASIS FOR ONE YEAR TO THE DEPARTMENT OF RECREATION AT A TOTAL PROPOSED COST OF $30,546.25; ALLOCATING FUNDS THEREFOR FROM THE OPERATING BUDGET OF THAT DEPARTMENT; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE PURCHASING AGENT TO ISSUE PURCHASE ORDERS FOR THESE MATERIALS, SUBJECT TO THE AVAIL- ABILITY OF FUNDS. WHEREAS, pursuant to public notice, sealed bids were received May 9, 1983 for the furnishing of Swimming Pool Chemi- cals on a Contract Basis for One Year to the Department of Recreation; and WHEREAS, invitations were mailed to 17 potential suppliers and 9 bids were received; and WHEREAS, funds for this purchase are available in the Operating Budget of that Department; and WHEREAS, these materials will be used by the Department of Recreation for the purpose of maintaining health standards at ten (10) City swimming pools; and WHEREAS, the City Manager and the Director of the Department of Recreation recommend that the bids received from Allied Universal Corporation, Biscayne Chemical Labs, Inc., and Rex Chemicals Corporation be accepted as. -the lowest responsible and responsive bids; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISISON OF THE CITY OF MIAMI, FLORIDA: Section 1. The May 9, 1983 bids of Allied Universal Corporation at a proposed cost of $21,215.00, Biscayne Chemical Labs, Inc. at a proposed cost of $631.00, and Rex Chemicals Corporation at a proposed cost of $8,700.00 for furnishing Swimming Pool Chemicals on a Contract Basis for One Year to the CITY COMMISS OI MEETING OF JUL 18 1983 hurl ;j:'. 83-6 REMARKS. 0 0 Department of Recreation at a total proposed cost of $30,546.25 are hereby accepted with funds therefor hereby allocated from the Operating Budget of that Department. Section 2. That the City Manager is hereby author- ized to instruct the Purchasing Agent to issue Purchase Orders for these materials, subject to the availability of funds. PASSED AND ADOPTED this 18th day of July 1983. Maurice A. Ferre MAURICE A. FERRE M A Y O R ATTEST: �IALgH G. ONGIE, CITY CLL K PREPARED AND APPROVED BY: ROBERT F. CLARK DEPUTY CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: r /t ,091SE R. GARCIA-PEDROSA ITY ATTORNEY 83-608► ■ i a BID sUMi•1ARY 1. Item: Chlorine Gas (150 lb. cylinders) Recommended Vendor: Allied -Universal Corp. Unit price: $24.95 Reasoning: Lowest bid meeting specifications 2. Item: 58% Light Soda Ash (100 lb. bag) Recommended Vendor: Rex Chemicals Corp. Unit price: $14.50 Reasoning: Lowest bid meeting specifications Note: Chemicals, Inc. of Clearwater, Florida matched low bid of $14.00 - preference given to local vendor 3. Item: 65-70b Chlorine Calcium Hypochlorite (100 lb. drums) Recommended Vendor: Allied -Universal Corp. Unit price: $98.00 Reasoning: Lowest bid meeting specifications Note: Clarke Chemicals of Hialeah, Florida matched the bid of $98.00, however, City administration cost would be eliminated by awarding Allied, (6 of 8 items) 4. Item: Muriatic Acid (1 gal. jug) Recommended Vendor: Allied -Universal Corp. Unit price: $1.50 Reasoning: Lowest bid meeting specifications Note: Clarke Chemicals of Hialeah, Florida matched the bid of $1.50, however, City administration cost would be eliminated by awarding Allied, (6 of 8 items) Page 1 of 2 83-608, ■ BID SUt•LMAPY (Continued) 5. Item: Diatomaceous Earth (50 lb. bag) Recommended Vendor: Allied -Universal Corp. Unit price: $9.85 Reasoning: 2nd lowest bid meeting specifications' Note: 1) Low bid of $9.70 requires minimum order of $500.00 which is not acceptable when total award would be under $1000.00. 2) Matching bid from Chemicals, Inc. ($9.85) from Clearwater - local vendor preferred. 6. Item: Sodium Bicarbonate (100 lb. bag) Recommended Vendor: Biscayne Chemicals Lab, Inc. Unit price: $25.25 Reasoning: Lowest bid meeting specifications 7. Item: Calcium Chloride (100 lb. bag) Recommended Vendor: Allied -Universal Corp. Unit price: $18.95 Reasoning: 3rd lowest bid meeting specifications Note: 1) Low bid of Caribbean Building Supplies ($17.50) requires a minimum order of $500.00, total bid only $437.00. Cannot take all at once. 2) 2nd lowest bid of $18.00 from Chemicals, Inc. would only be $23.75 cheaper and would be offset by City adminis- tration cost in dealing via Clearwater, Florida. 8. Item: Cyanuric Acid Powder (100 lb. bag) Recommended Vendor: Allied -Universal Corp. Unit price: $120.00 Reasoning: Lowest bid meeting specifications These chemicals will be utilized at all ten (10) City pools and funds are available from the Recreation Division, Swimming Pool Chemicals Account, 370401-701. Page 2 of 2 83- 608, 10 ITEM: DEPARTMENT: TYPE OF PURCHASE: REASON: POTENTIAL BIDDERS: AWARD OF BID BID NO. 82-83-64 Swimming Pool Chemicals Recreation Contract for One Year Supplies required for City Pools Maintenance 17 BIDS RECEIVED: 9 TABULATION: Attached FUNDS: 1982-83 Operating Budget BID EVALUATION: The following low bids are not recommended for the reasons stated: Item 2 - Light Soda Ash: The low bid of Merrick International, Inc. is not recommended as the bidder's 60 day delivery require- ment would not meet the department's needs. The next lowest bid, at a unit price of $14.50, was submitted by both Chemicals, Inc. of Clearwater and Rex Chemical of Miami. The award to Rex is recommended due to local vendors preference. Item 3 - HTH and Item 4-Muriatic Acid: The low bids on both items are tied between Allied Universal Corp. and Clarke Chemicals Corp. As multiple awards complicate delivery and increase administrative costs, it is recommended that the award of these items be made to Allied, who is the low and/or rec- ommended bidder on several other items. Item 5 - Diatomaceous Earth: The low bid of Caribbean Building Supply, Inc. is not recommended as the low cost and low quantity requirement for this item does not warrant meeting the bidder's high ($500.00) minimum order requirement. The next lowest bid is tied between Allied Universal and Chemicals, Inc., award preference given to Allied, the local bidder. Item 7 - Calcium Chloride: The low bid of Caribbean Building Supply, Inc., is not recommended as the total cost of quantity required is below the bidder's minimum order requirement. The second lowest bidder is Chemicals, Inc., but the total savings ($23.75) afforded over the next lowest and recommended award, does not justify the added administration costs in dealing with a non -local supplier. Allied Universal is the recommended local bidder. Item 8 - Cyanuric Acid Power: The low bid Merrick International is not acceptable to the department due to the bidder's lengthy (60 days) delivery time, and apparent error in their bid price ($15.00 per 100 lb. unit as compared to the next lowest bid of $120.00). Rex Chemicals Corporation, recommended for a total proposed award of $8,700.00, is certified with the City as a Hispanic Business in accordance with the Minority Vendor Procurement Program. Page 1 of 2 83-608, All other bids meet the specifications. analysis of the invitation to bid: Category Prior Bidders Black American Hispanic American Non -Minority New Bidders Black American Hispanic American Non -Minority Courtesy Notifications VIT'l- n;A-n Late Bids Number of Bid Invitations Mailed 0 0 9 2 2 4 4 Totals 21 Reason for "No Bid" was as follows: 1. "We cannot bid at this time." RECOMMENDATION: Following is an Number of Responses 0 0 5 1 2 1 0 1 0 10 IT IS RECOMMENDED THAT THE AWARD BE MADE TO ALLIED UNIVERSAL CORPORATION IN THE ESTIMATED AMOUNT OF $21,215.00, BISCAYNE CHEMICAL LABS, INC. IN THE ESTIMATED AMOUNT OF $631.25, AND REX CHEMICAL CORPORATION IN THE ESTIMATED AMOUNT OF $8,700.00 FOR A TOTAL PROPOSED AMOUNT OF $30,546.25. Purchasing Agent ate The above award meets the requirements of the Department of Recreation, and approval is recommended. Director Date Page 2 of 2 83-6U&. TABULATIQN OF BtDS FOR City Man•*or, City Ciotk City of Miam P. Y. ot..,.sa by tm e"Framoww—. Imc- Licsnsod I I-swW as Pe, C, Co& S mem Opt /cc TC i-, X, ic &d 5.,W Am*.- 1-wg.tar-l•ss — Unit Total un't Total Uni* Total Total pfice Total Lq,mwi, u mt Itwe DESCRIPT1004 Pf.cm Total ---,.Ce ! P,,c* P,ic* Is- il�-z NO F, sx IL Ak 2�� Cb % T��- 4T --Lca ;17. ct T- .:Z 14, ti, ID W ti —L 4 r - 7 — IRRESULAP!TIES Lf:;EN0- A - %. P.— -f - a ft. Ai'-d--- es S SS.+?'" C C•r-we*j 0 f tf 6 C.r*•c*•d 6;4 THAT f h IT IS F;ECC'-VE:NCE:) 4 alu cc 4 DaSTqiSU'f'0f4* 610 TABULATION OF BIDS FOR #war now. City CIO P. U. City I City f U; ma;. FLO—& a RICO-011 107 t%w el I I-Swed as pe, C.ty Go" S Yaxe Oft. uml Item DESCRIPTION Total Pe.to f'(f lk 1A 1A, IRRE: Z-;jLAq!—, ;E5 LE SEND. A!-,d--- as a & S„-,!-- Of C co' -weld fato's.0-S P—p..al U..,Vr—d Or Na 1-9—For 94 BMW 14 IT 11 REC--AAk0ENCE:) THAT OiSTRiBUTIOM: Up" ITaral IB 10 '2- - S'S -(A Ln 0 a 4 CITY OF MIAMI. FLORIDA 120 INTR,- E06FWX-Y�biORANDUM .� I,, `. ..' J To Howard V. Gary DATE. June 24, 1983 FILE. City Manager ll jorw /� FROMQprq / Su9JECT Recommendation of Sid No. 82-83-64 REFERENCES: Director Department of Recreation ENCLOSUREs.Award of Bid, Resolution and Tabulation It is recommended that the below listed bids for swimming pool chemicals be accepted thereby establishing unit prices for purchase during the next calendar year by the Recreation Department for use at ten (10) City pools with funding as appropriated from the general fund operating budget and further, autho- rizing the City Manager to instruct the Purchasing Agent to issue the necessary purchase orders. Pursuant to solicitations for bids for eight (B) swimming pool chemicals, as specified, nine (9) bids (by items) and one no -bid were received. These bids, upon formal acceptance, will establish unit prices for purchasing during the next calendar year for use at the ten (10) City pools. It is recommended that said bids be awarded as follows: (See attached fact sheet). Allied Universal: Chlorine Gas, Chlorine Calcium, Hypochlorite, Muriatic Acid, Diatomaceous Earth, Calcium Chloride and Cyanuric Acid Powder. Rex Chemical Corp: Light Soda Ash Biscayne Chemicals Lab, Inc.: Sodium Bicarbonate AHH/KDH/mg ( rf 83-608- WD SECURITY nEy Swimming Pool Chemicals for 1 yr. pATE:lDf RECLIVEO,�, lay 9, 19,83 TYPE OF SECURITY S! C�EK TOTAL AM OUN 7 Jones Chemicals, Inc. P. 0. Box 6067 Ft. Lauderdale, Fla 33310 Broken down by items Bicayne Chemical Laboratories,Inc P. 0. Box 014341 Miami, Florida 33101 Broken down by iteias Allied Universal Corporation 8350 N. W. 93 Street Miami, Florida 33166 Broken down by items Clarke Chemicals Corp P. 0. Box 402948 Miami Beach, Florida 33140 Broken down by items Chemicals, Inc. P. 0. Box 6615 Clearwater, Florida 33518 Broken down by items Merrick Inter. Inc. P. 0. Box 010704 Miami, Florida 33101 Broken down by items South Miami Pool Co. 9619 South Dixie Highway Miami, Florida 33156 Broken down ty items Rex Chemical Corp 2270 N. W. 23rd Street Miami, Florida 33142 Broken down by items Caribbean Building Supplies, Inc. 3590 N. W. 36 Street Miami, Florida 33142 Broken down by items 0 BID: Swimmers Supply, Inc. top 4000VMTIM6 INVISIDw A L l L i l 1 Bid No. 82-93-6-1 bids will be by the City :' .... ;_r ar,�i City Clerk of the City of Miami, Florida no late--r than Y3:00 p.m. May 9,$ for furnishing Swiv)-ming Pool Chc-,,ic•-ils en a Cr)11t.r.lct P sis for o-ir, year to the D`i�,+rti", nt o� R�rr .pion in accordance with detailed specifications available upon reat the office of th,� Purchasing Agent, Purchasing Di•:ision, 1145 N.W. llth St., Miami, Telephon:2 579-6380. City Manager has the po-.,er to reject all bids and re - advertise. (Ad no. 0130). r •� u Howard V. Gary City Manager �,3-ode nnv REQUISITION FOR ADVERTISEMENT This number must appear DEPT D(V. in the advertisement. -- --- -- — r -j el. -) ACCOUNT CODE - �t DATE PHONE ----=--=---_----- APPHOvEU BY PREPARED BY '� + 1 : } (DIRECTOR OF ISSUING DEPARTMENT Publish the attached advertisement _ —_ times ttnnnbel of kmes� Type of advertisement: legal classified __ display (Check One) Size: Starting date First four words of advertisement: Remarks: DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPAR IMENT ONLY, sT, LINE PUBLICATION DATE(S) OF ADVERTISEMENT ,Ziyvb. CE i !AMOUNT A-1 co B-2 C-g D-4 , E-5 F3 F4 F5 F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER DUE DATE YY MM DD Adv. Doc. Reference VENDOR INDEX CODE OBJECT PROJECT 11 13 17 18 125,34 39 42 45 50 51 56 57 62 63 65 66 71 0 1 2 4 1 V P 2 012Tj _ 2 8 7 1 2 3 4 7 8 V P 1213 14115 DESCRIPTION 36 - - 64 DISCOUNT 69 72 AMOUNT 5 2 0 Lo Woll 1 Approved for Payment White - Purchasing Green - Finance Pink - Department �'3 -G o ;