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Home My WebLink AboutR-83-0606J-83-595 RESOLUTION NO. t-,3-606; A RESOLUTION ACCEPTING THE BID OF STAGE WGINEERING AND SUPPLY, INC. FOR FURNISHING ONE ACOUSTICAL CONCERT SHELL ENCLOSURE TO THE DEPARTMENT OF CONFERENCES AND CONVENTIONS AT A TOTAL COST OF $44,065.00; ALLOCATING FUNDS THEREFOR FROM THE 1980 CITY OF MIAMI CONVENTION CENTER AND PARKING GARAGE REVENUE BOND FUND; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE PURCHASING AGENT TO ISSUE A PURCHASE ORDER FOR THIS EQUIPMENT. WHEREAS, pursuant to public notice, sealed bids were received June 28, 1983 for the furnishing of One Acoustical Concert Shell Enclosure to the Department of Conferences and Conventions; and WHEREAS, invitations were mailed to 13 potential suppliers and 4 bids were received; and WHEREAS, funds for this purchase are available in the 1980 City of Miami Convention Center and Parking Garage Revenue Bond Fund; and WHEREAS, this equipment will be used by the Department of Conferences and Conventions for the purpose of providing new equipment at the Miami Convention Center to increase the pro- gramming capability of this facility; and WHEREAS, the City Manager and the Director of the Department of Conferences and Conventions recommend that the bid received from Stage Engineering and Supply, Inc. be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The June 28, 1983 bid of Stage Engineering and Supply, Inc. for furnishing One Acoustical Concert Shell Enclosure to the Department of Conferences and Conventions at a total cost of $44,065.00 is hereby accepted with funds therefor hereby allocated from the 1980 City of Miami Convention Center Parking Garage Revenue Bond Fund. CITY COMMISSION MEETING OF JUL IS )1983 RESOLU11UN Nj. 8 3' 609 REMARKS. i 6a Section 2. The City Manaqer is hereby authorized to instruct the Purchasinq Agent to issue a Purchase Order for this equipment. PASSED AND ADOPTED this 18th day of July r 1983. ATTEST: e- RAjAH G. ONGIE, CITY C&ORK PREPARED :AND APPROVED BY: OlERT F. CLARK DEPUTY CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: r SE R.-GARCIA-PEDROSA CITY ATTORNEY -2- Maurice A. Ferre MAURICE A. FERRE M A Y O R c,3-6061 . ' CITY OF MIAMI. FLORIDA INTER-OFFiGE.MEMORANDLIM To Howard V . Gary DATE June 30, 1983 a"E: City Manager SUBJECT Bid Award: Bid No. 82-83-79, Acoustical Concert Shell Enclosure for Convention Hall FROM C. Dean Hofineister, Exec. Dir. REFERENCES (For Commission Meeting of Dity of Miami/University of Miami July 18, 1983) James L. Knight Intl. Center ENCLOSURES. Award of Bid, Resolution and 2-!a—h 4611z1e— - --- It is recommended that contract be awarded to Stage Engineering & Supply, Inc., in th total amount of $44,065, to provide acoustical concert shell enclosure for the Convention Hall of the City of Miami/ University of Miami James L. Knight International Center, as per attached resolution. The acquisition of this acoustical concert shell, an important piece of the Center's operating equipment, will add substantially to the programing capabilities of the facility. Four bids and one no -bid were received. Ecological Specialties Corp. submitted a non -conforming bid. The total cost for the equipment will be $44,065 and it will be funded from the proceeds of the Convention Center and Parking Garage Revenue Bond Fund. 50 83-6061 r4d AWARD OF BID Bid No. 82-83-79 ITEM: One Acoustical Concert Shell Enclosure DEPARTMENT: Conferences and Conventions TYPE OF PURCHASE: Single Purchase REASON: New equipment for the Miami Convention Center POTENTIAL BIDDERS: 13 BIDS RECEIVED: 4 TABULATION: Bidder Total Bid Ecological Specialties Corporation $ 38,200.00 Stage Engineering and Supply, Inc. 44,065.00 Hoffend and Sons, Inc. 117,600.00 Wenger Corporation 129,500.00 FUNDS: 1980 City of Miami Convention Center and Parking Garage Revenue Bond Fund. BID EVALUATION: The low bid of Ecological Specialties Corporation is not recommended as the bidder has stated that he will be unable to furnish a Performance Bond in the amount specified. All other bids meet the specifications. Following is an analysis of the invitation to bid: Number of Bid Number of Category Invitations Mailed Responses Prior Bidders Black American 0 0 Hispanic American 0 0 Non -Minority 0 0 New Bidders Black American 0 0 Hispanic American 0 0 Non -Minority 13 4 Courtesy Notifications 4 -0- "No Bids" - 1 Late Bids - 0 Totals 17 5 Reason for "No Bid" was as follows: 1. "Our work load at this time makes us unable to figure a bid." Page 1 of 2 83-6061 •"� RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO STAGE ENGINEERING AND SUPPLY, INC. IN THE TOTAL AMOUNT OF $44,065.00• r ' �APurchasing Agent Date • The above award meets the requirements of the Department of Conferences and Conventions, and approval is recommended. Director 4/ A"/ ' ` Date Page 2 of 2 of Im 83--6061 LID SECURITY KLM One Acoustical Concert Shell Enclosure OAtt taoO$ RIC91YED June 28, 1983 3:00 P.M. kVilver 82-83-79 TYPE OF SECURITY SIODtR TO?riL AMOUNT � '�,'✓ Stage Engineering & Supply 325 Karen Lane Colo Springs, CO 80907 `,44,065.00 107 BB Ecological Specialties Corp P. 0. Box 33 Cold Spring, N. Y. 1.0516 $38,200.00 $3,820.00 Certified Check #1332 Wens,er Cornoration 555 Park Drive, Owatonna, Minnesota 55060 $129,500.00 812,950.00 Cashier's Check #144314 Hoffend & Sons, Inc. 34 East Main Street Honeove, New vork 14471 $117,600.00 $11,760.00 Certified Check #012006 NO BID: Knoxville Scenic Studios, Inc. S�t�t•rr1 t 4 Skews? 9101411b*11 elodoo Mt• �' .'der �{� • J .� V �.. � ,�ic.a,��-_ �•. �f�R M'.Cf1YMTIMR MI►R14M r' •-: -- (� G (j A%, LEGAL ADVEERTISEMENT BID NO. 82-83-79 Sealed bids will be received by the City Manager and City Clerk of the City of Miami, Florida not later than 3:00 p.mJ11rie_28, 1983 for furnishing One Acoustical Concert Shell Enclosure for the Miami Convention Center to the Department of Conferences and Conventions. Prospectivc b_:1_cs are alerted to the provisions of Ordinance r:c. 9341 regardi-.; the establishment of a Minority Ven" rrocurement Program to achieve a goal of expending or. -`fifth of th_ tctal monies used in obtaining City goods an,-' services Black and Hispanic Minority VenOots. Minority Ve:,j,_ J who are interested in submitting bids and who are not r,::;stered with the City as minority vendors are:., advised t,D contact th_ City Purchasing Office, 1145 N.W. llth Street, FDom 126, Telexhone 579-6380. Detailed specifications for the bid are available upon request at the City Purchasing Office. The City Manager may reject all bids and readvertise. (Ad No. 0145 ) . Howard V. Gary City Manager nnj� REQUISITION FOR ADVERTISEMENT DEPT DIV. ACCOUNT CODE f his number must appear in the advertisement. DATE PHONE APPROVED UY. PREPARED BY DIRECTOR OF ISSUING DEPARTMENT Publish the attached advertisement trnies. r.,urnbe• , ' tun,s, Type of advertisement: legal _ classified __________.__. display (Check One) Size: = Starting date First four words of advertisement: Remarks: DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT 0 A-1 B-2 C-3 D-4 E-5 F3 F4 F5 F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER DUE DATE YY MM DD Adv. Doc. Reference VENDOR INDEX CODE OBJECT PROJECT 11 13 1 17 18 1 125,34 39 42 45 50 51 56 57 62 63 65 66 71 0 1 2 4 1 VIPVIP1 I _ 2 0 2 �ff2 8 7 T 23 4 7 8 V P 1213 14 15 DESCRIPTION 36 64 DISCOUNT69 72 AMOUNT 80 5 2 0 0 2 0 1 Approved for Payment White - Purchasing .. Gjr�FlnancE Pink - Department