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HomeMy WebLinkAboutR-83-0605J-93-563 RESOLUTION NO. (4 3—G - A RESOLUTION ACCEPTING A FEDERAL HISTORIC PRESERVATION C;RANT-IN-AID IN THE AMOUNT OF $6,800 AND AUTHORIZING; THE CITY MANAGER Tn EXECUTE THE ATTACHED AGREEMENT WITH THE FLORIDA DEPARTMENT OF STATE, DIVISION OF ARCHIVES, HISTORY, AND RECORDS MANAGEMENT FOR THE CITY TO PROVIDE HISTORIC PRESERVATION SERVICES IN CONNECTION WITIi SAID GyRANT-IN-AID. WHEREAS, the City of Miami has applied for a federal grant- in-aid to support Planning Department expenses in the preparation of nominations to the National Register of Historic Places for the Morningside neighborhood and the Dr. William Chapman house; and WHEREAS, said federal grant-in-aid, in the amount of $6,800 has been awarded to the City of Miami by the Florida Department of State, Division of Archives, History, and Records Management; and WHEREAS, required matching funds for said grant-in-aid in the amount of $2,925 are available in the form of in -kind services from existing staff in the Planning Department and supplies; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. A federal grant-in-aid in the amount of $6,800 is hereby accepted for historic preservation work to be done in connection with preparation of nominations to the National Register of Historic Places for the Morningside neighborhood and Dr. William Chapman House. Section 2. The City Manager is hereby authorized to execute the attached agreement with the Florida Department of State, Division of. Archives, History, and Records Management for the City to provide historic preservation services in connection with said grant-in-aid. CITY COMMISSION MEETING OF JUL I8 1983�+r, REMPRNJ PASSED AND ADOPTED TIiIS 1801 day of July , 1983. Maurice ei. Ferre MAURICE A. PERRE , MAYOR ATTEST: OL RALPH/h. G I E ,CITY CLERK PREPARED AND APPROVED BY: OBE RT F. CLARK , DFPUTY CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: r ��L .. GARCIA—PEDROSR ITY ATTORNEY -2- 83-6051 Historic Preservation Grant Award A G R E E M E N T This AGREEMENT drawn at Tallahassee, Florida by and between the State of Florida, Department of State, Division of Archives, History and Records Management, hereinafter referred to as the Department, and the City of Miami, Florida, hereinafter referred to as the Grantee, relative to the Morningside historic District Survey Project, hereinafter referred to as the Project, is entered into this day of 1983. WHEREAS, the Department is responsible for the administration of federal grant-in-aid assistance for historic preservation purposes made available under the provisions of the National Historic Preservation Act of 1966, Public Law 89-665, as amended, and Florida Statutes 267.0617; and WHEREAS, the Grantee has applied for federal grant-in-aid assistance for the Project; and WHEREAS, the said application has been reviewed and approved in accordance with all applicable current regulations; and WHEREAS, federal grant-in-aid funds in the amount six thousand eight hundred dollars ($6,800.00) have been reserved for the Project by the Department; WITNESSETH, that in consideration of the mutal covenants herein contained, the Department and the Grantee hereby agree as follows: I. The Project, as approved for federal grant assistance, shall include: A. Historical research required to develop a chronology of events and identify the individuals significant in the history of Miami, Florida, with emphasis on the Morningside neighborhood area as defined in the project grant application. 83-605, B. Field survey of the Morningside neighborhood area as defined in the project grant application, and immediately adjacent environs, to locate and identify sites, structures, buildings and objects of architectural, historic or cultural significance. C. Preparation of Florida Master Site File Site Inventory Form for all sites, structures, buildings and objects within the survey area considered to be of architectural, historic or cultural significance. D. Preparation of all forms and supporting documentation required to support the nomination of an historic district, multiple resource area, thematic group, or individual properties, as deemed most appropriate after consultation with the Department staff, for listing in the National Register of Historic Places. E. Preparation and submission of required reports, photographs, and supporting documentation, as outlined in Attachment A, Part III, and such other interim reports and documentation as may be deemed appropriate by the Grantee. II. The Grantee agrees to administer the Project in accordance with the General Conditions Governing Grants and Instructions for Historic Preservation Survey Project Accountability attached hereto as Attachment A, the Title VI Guidelines for the Historic Preservation Fund Program attached hereto as Attachment B, and the following specific conditions: A. The Grantee agrees to complete the Project by June 30, 1984. No costs incurred prior to the date of this agreement will be eligible for 83-6051 reimbursement from grant funds, unless specifically identified and authorized in Section I above. No costs incurred after the completion date will be eligible for reimbursement from grant - funds. D. The Grantee shall be responsible for all work performed and all expenses incurred in connection with the project. The Grantee understands and agrees that any work performed or expenses incurred on the project is undertaken at the sole risk of the Grantee. Neither the Department nor the State of Florida shall be financially liable for any expenses incurred in connection with the Project by the Grantee or its professional consultants, contractors, or agents. C. The Grantee shall submit any and all proposed contracts for the procurement of goods and/or services relating to the Project, and all proposed contract change orders or amendmer s for review and approval by the Department prior to the final execution of said contracts and contract change orders or amendments; but said review and approval shall not be construed as imposition upon or acceptance by the Department of any financial liability in connection with said contracts or contract change orders. D. The Grantee shall coordinate consultation between its professional consultants and appropriate Department staff representatives as necessary to assure mutual understanding of and agreement on the objectives, requirements, and limitations of the Project in relation to the state and federal historic preservation programs. 83-605 E. The Grantee or its consultant shall submit copies of all preliminary reports and recommendations for review and comment by the Department prior to the preparation of the final project report. F. The Grantee shall submit project fiscal and progress reports to the Department on a timely basis as necessary for the efficient execution of the project work. G. The Grantee shall, upon completion of the project work, submit a written request for reimbursement for allowable project work as defined above, up to a maximum reimbursement of six thousand eight hundred dollars ($6,800.00). The Grantee may, upon completion of work described in Section I A, B, or C above, request incremental reimbursements not to exceed seventy percent (700) of the cost of the work for which reimbursement is requested, but the total of such requests for incremental reimbursements shall not exceed five thousand four hundred and forty dollars ($5,440.00), or eighty percent (80%) of the maximum reimbursement stated above. Such request(s) for reimbursement shall be supported by the following documentation: 1. copies of all applicable contracts for the project work for which reimbursement is requested, unless such contracts have been previously submitted; 2. -copies of any research reports or forms produced as a result of the project work for which reimbursement is requested, unless such documents have been submitted previously; 3. copies of all vendor's invoices or statements, personnel time sheets, and other 83- 605 10"k Al� documentation of costs incurred in relation to the project work for which reimbursement is requested; 4. copies of cancelled checks, or other evidence of expenditures acceptable to the Department, for which reimbursement is requested. III. The Department agrees to reimburse the Grantee, within the limits of available grant funds, and upon receipt and verification of the Grantee's written request and documentation, for seventy percent (70%) of the allowable costs of approved project work as defined in Attachment A. The Department further agrees to the following conditions: A. The Department shall review and approve as to form and content all proposed contracts for the procurement of goods and/or services relating to the Project work and all proposed contract change orders or amendments prior to final execution of said contracts, change orders or amendments, but said review and approval shall not be construed as acceptance by or imposition upon the Department of any financial liability in connection with said Contracts. B. The Department shall review and comment on all preliminary reports and recommendations prior to the preparation of the final project report, and will confer with the Grantee and its professional consultants as necessary throughout the course of the Project, to assure compliance with the objectives, requirements and limitations of the state and federal historic preservation programs. C. The Department may make reimbursement of project costs in one payment upon final completion of the 1 83-f p:i. r.00 project work, or in incremental payments upon completion of specific components of the project - work as identified in Section II G above, but no reimbursement will be made except on written request by the Grantee supported by valid documentation of expenditures as described in Section II, G above, and the total in incremental payments prior to final completion of the project work shall not exceed five thousand four hundred and forty dollars ($5,440.00), or eighty percent of the maximum reimbursement for the Project. IV. If through any cause the Grantee shall fail to fulfill in a timely manner the obligations under this Agreement, including Attachment A hereto, or if the Grantee shall violate any of the covenants, agreements, conditions, or stipulations of this Agreement, the Department shall thereupon have the right to terminate this Agreement by giving written notice by registered mail to the Grantee of such termination and specifying the effective date thereof, at least twenty (20) days before the effective date of such termination. If the Grantee contests the Department's intended termination, he may make a written request for an administrative hearing, which will be conducted pursuant to Chapter 120, Florida Statutes, provided that any such request must be received by the Department prior to the date of the intended termination. V. This instrument embodies the whole Agreement of the parties. There are no provisions, terms, conditions, or obligations other than those contained herein; and this Agreement shall supersede all previous communications, representations or agreements, either �L 83-605. s ri4k 4*f verbal or written, between the parties hereto. No change or addition to this Agreement shall be effective unless in writing and properly executed by the parties. VI. The Division reserves the right to unilaterally cancel this Agreement in the event that the City of Miami refuses to allow public access to all documents or other materials subject to the provision of Chapter 119, F.S., and made or received by the City of Miami in conjunction with this Agreement. IN WITNESS WHEREOF, the Department and the Grantee have read this Agreement and the Attachments hereto and have affixed their signatures. WITNESSES: Contract Administrator Earl Cushing DEPARTMENT OF STATE GEORGE FIRESTONE Secretary of State GEORGE W. PERCY State Historic Preservation Officer Contract Manager William N. Thurston HOWARD V. GARY City Manager City of Miami �tE i�r�ii'�EU AS 10 Wkhl, AND CORkEONE& Ui'V A[ioilf v Qn-6051 yR a P__ 13W (M.c.-r1+ 1 5 fb6j U-S DFr11TK[MI OF THE W11101 ASSUU4(E OF (O-iPLIAH(E (TITIF 11. Urtt 11;HIS AV OF 194) �a,.�-ww ►M. 1 (hereinafter called "Appli(ant-Rt-cipirnt") fNamt cif A(•rl,unr.Rrtr,,rnr) HEREBY AGRFF.S THAT 1T will comply with Title v1 of the Civil Rights Act of 1964 (P.L 88-352) and all tequirements imposed b) or pursuant to the Department of the Interior Regulation (43 (__FR 17) issue-d pursuant to that title, to the end that, in accordance with Title VI of that Act and the Regulation, no per- son in the United Stetvs shall, on the ground of race, color, or national origin hr excludrd from participa- tion in, be denied the c.--c•nefits of, or be otherwise subjected to dixcriminatiun under any program or activity for xxhit- h the Applicant - Rrcipirnt receives financial assistance from ___. _rnt - r f "_i'. t'.r and Aur.au .v Hereby Gives Assurance That It will immediately take an), measures to rfrectuate this agteemrnt. If any real property or structure thereon is previdrd or improved mith the aid of Fide-ral financial assistance �.,: t. ref T: t •r i,.�r _ 'Phis assunntr rxhligates the extended to the Applican t Recipient by-_-_�_-_.- _ Purrau or 0-33 ce Applicant.Rrcipirnt, or in the case of any transftr of such propvrry, any tr�ncfvtve for the period during which the real property or structure is used for a purpose involving the prov:�,iun of similar %cr-6te5, or bene- fits. If a.n%- personal propurr3• is so provided, this assurance (,Higates the Applicant•Rt•cipient for the period during x>, high it retains ownership or pussessinn of the proprrty. In All Caller cases, this A%sUiance obligates the Applicant•Rc(ipirnt for the period during which the F-dteal financial a,xi%tancr is tvten_rd to it by_____ i:•:nt, of T-.+r.i-ior THIS ASSURANCE is given in considcratiun of and for the purpose of e,:) a:.d all Fr,,t•ral grants, loins, contracts, discounts or uthvr Fcr'eral finaucial atSi�tantr fft'r tie r!.rtt h:•reuf to the Applicant.Rt•cif itnt by the bureau or office, including installment uch date on account of arrangrmcnts for Ft•drral financial assistance which txere :pprt;vcd brfort such r'..;te. The Applicant•Rctipient recognizes and agrees that such Federal financial assistance xvill he rxtcndrd in reliance on the representations and agrecmrnts made in this Assurance, and that the United States shall resvrxe the riSht to seek ju,tiriaJ enforcement of this assurance. This assurance is binding on the Applic.nt-Rrcipirnt, its successors, trons- ferees, and assigner,, and the person or persons -.xhose signature appear `wlow are authorized to sign this assurance nn behalf of the Applicant -Recipient. DA7Cp ~AN'tK41-r-FK11,I1\T AV_ Ai•PUG1\T rtC:i'1►1�7'5 SO. AIIJNG ADDAIS.S —� Iprra..lrnt, C6a,rn,an of P.. trd r,t Cvmpatabir wthur�rd <J''+cr�l 83-6303i A Owl ro FROM 1 CITY OF MIAMI. FLORIDA MrAdORANDUM C .. L ,fNt"LQFFILE. � Howard V. Gary v OArE: June 30, 1983 FILE: - City Manager SUBJECT Historic Preservation " Grant -in -Aid Sergio Rodriguez, Director REFERENCES: For City Commission Meeting Planning Department July 18, 1983 ENCLOSURES: It is recommended that the City Commission adopt the attached resolution accepting a $6,800 historic preservation grant-in-aid and authorizing the City Manager to execute the grant agreement. Finding : The City of Miami has applied for and been selected by the State of Florida to receive one of six federal grants- in-aid for survey and planning related to historic preservation. The projects which have been funded include the preparation of nominations to the National Register of Historic Places for the Morningside neighborhood bounded by Biscayne Boulevard, NE 60th Street, Biscayne Bay, and NE 55th Terrace and the Dr. Wm. Chapman House, 526 NW 13th Street. The Dr. Wm. Chapman House, located in Overtown, has already been designated as a local historic site by the City Commission. Listing on the National Register will ensure that no federal funds can be used to unnecessarily destroy the building. The School Board plans to acquire the property for the expansion of Booker T. Washington Jr. High and to preserve the Chapman house for some type of community education purpose. The Black Archives, History, and Research Foundation, Incorporated will receive $500 from the federal grant to conduct certain oral interviews and research necessary to justify the National Register nomination. Morningside has been under consideration as an historic district for over 1 year. The neighborhood residents have been assisting the Planning Department to prepare a local historic district designation report. The grant-in-aid will support this on -going project and add the prestige of a National Register listing to the neighborhood's historic district. Page 1 of 2 (q Z) 83-5©5. O. /R Howard Gary June 30, 1983 The project requires a 30% local match ($2,925), which will be supplied in the form of in -kind services by existing Planning Department staff, and some supplies. The grant funds will be used to supplement the existing Community Development funds allocated to the Planning Department for historic preservation. Recommendation: It is recommended that the City Commission adopt the attached resolution accepting the $6,800 grant and authorizing the City Manager to execute the grant contract attached thereto. SR/JAM/aw Page 2 of 2 83-605,