HomeMy WebLinkAboutR-83-0589J-83-497
rr RESOLUTION NO. 8 3--589,
A RESOLUTION ACCEPTING TH1= 131D OF
PERSHING AUTO LEASING, INC. FOR
FURNISHING 25 RENTAL AUTOMORILES ON A
CONTRACT BASIS FOR ONE YEAR TO THE
DEPARTMENT OF POLICE AT A TOTAL PROPOSED
COST OF $101,700; ALLOCATING FUNDS
THEREFOR FROM THE OPFR.AIING BUDGET OF
THAI DEPARTMENT; AUTHORIZING THE CITY
MANAGER TO INSTRUCT THE PURCHASING AGENT
TO I55UE A PURCHASE 1)R1)ER FOR THIS
EQ01PMENT, SUBJECT TO TH£ A V 4 1 L A R I L I T Y OF
FUNDS.
WHEREAS,
pursuant
to public
notice, sealed
bicis were
received May
19,
1983
for the
Furnishing of
25 rental
automobiles on a contract basis for once year [o Lnfi
Department of Police; and
IgHEREAS, invitations were ma ned to 18 potential
suppliers and 4 bids were received; and
WHEREAS, funds for this purchase are available in the
1982-83 Operating Rudget; and
WHEREAS, this service will be used by the Department of
Police for the purpose of providing a variety of vehicles for
undercover investigations; and
WHEREAS, the City Manager and the Director of the
Department of Police recommend that the bid received from
Pershing Auto Leasing, Inc. he accepted as the lowest
responsible and responsive hid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAM19 FLORIDA:
Section 1. The May 19, 1983 bid of Pershing Auto
Leasing, Inc. For furnishing 25 rental automobiles on a
contract basis for one year to the Department of Police at a
total proposed cost of $101,700 is hereby accepted with
Funds therefor hereby allocated from the Operating Budget of
that Department.
CITY COMMISSION
MEETING OF
JUL IS 1983
RESCi u i wi,
RENV,RK5.
Section 2. The City Manager is herehv authorized to
inslrur_t the Purchasing Agent to issue a Purchase Order for
this equipment, subject to the availability of funds.
PASSED AND ADOPTED this 18th day of July , 1985.
Maurice A. Ferre
MAURICE A. FERRE
M A Y 0 R
ATT-TEST:
ALPH O GIE, CITY r,LE
PREPARED AND APPROVED BY
ROBERT F. CLARK
DEPUTY CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
C
JOSE R. GARCIA-PEDROSA
CITY ATTORNEY
-2-
1.4%4,
CITY OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM
TO Howard ,V . Gary 6 DATE: JUN 1 )983 nLC TRS 13
City Manager
SUBJECT Recommendation for Resolution
and Award of Bid No. 82-83-59
Automobile Leasing Contract.
FROM' Kenneth I. Harms REFERENCES:
Chief of Police
ENCLOSURES: Award of Bid, Resolution and
Tabulation
It is recommended that an
award be made and a resolution
be passed acceotinc the most
advantageous bid as received,
from Pershing Auto Leasing, Inc.
for furnishing twenty-five (25)
rental cars to the Department of
Police on a contract basis for one
year at the rate of $339.00 per
vehicle per month.
Pursuant to public notice, sealed bids were received on May 19, 1983
for furnishing twenty-five rental vehicles for the Department of
Police.
This is a regular contractual agreement to provide the Department
of Police various types of rental cars.
These rental cars are to be used by the Special Investigation Section,
Task Force V.I.N. Detail and Internal Security Unit.
These vehicles will be used for undercover investigations of narcotics,
gambling, pornography, vice, organized crime, terrorists, police
corruption and integrity cases.
Funds are available in the General Fund of the current year Budget.
AFL:orm
CT)
83-sesl
n
ITEM:
DEPARTMENT:
TYPE OF PURCHASE:
REASON:
POTENTIAL BIDDERS:
BIDS RECEIVED:
TABULATION:
FUNDS:
BID EVALUATION:
Category
Prior Bidders
Black American
Hispanic American
Non -Minority
New Bidders
Black American
Hispanic American
Non -Minority
Courtesy Notifications
"No Bids"
Late Bids
Totals
AWARD OF BID
Bid No. 82-83-59
Automobile Rentals
Police
Contract for One Year
To provide undercover vehicles for
special investigations
18
4
Attached
1982-83 Operating Budget
All bids meet the specifications.
Following is an analysis of the invitation
to bid:
Number of Bid Number of
Invitations Mailed Responses
0 0
0 0
3 1
0
0
2
0
13
3
4
-0-
-
3
-
0
22
7
Reasons for "No Bid were as follows:
1. We cannot compete as to price on vehicles we have to supply.
Page 1 of 2
RECOMMENDATION:
IT IS RECOMMENDED THAT THE AWARD BE
MADE TO PERSHING AUTO LEASING, INC.
IN THE TOTAL ESTIMATED AMOUNT OF
$101,700.00.
j r '
Purchasing Agent
=� A >
Date
The above award meets the requirements of the Department of Police,
and approval is recommended.
MONEWN- /II
Director
b11-3 3-
Date
Page 2 of 2
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IRRESULACIMES LEGENO.
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AID SECURITY
ITEM Approx. 22 Automobiles on a Lease Ba59f),tE SIDS RECEtvED May 19, 1983 3:00 P.M
o one year- ep - -
TYPE OF SECURITY
1 aDER
TOTAL
AM OUN I
Pershing Auto Leasing, Inc.
1545 Alton Road
Pti.ami Beach, Florida 33139
Broken down by items
Avis Rent A Car
255 N. E. 1st Street
Miami, Florida 33132
Broken down by items
r,
Interamerican Car Rental, Inc.
3977 N. W. 25th Street
Miami, Florida 33142
Broken down by items
Charter Rent A Car, Inc.
P. O. Box 59-3501 AMF
Miami, Florida 33159
Broken down by items
NO BIDo
Dadeland Rent-A-Car
Atlas Rent A Car, Inc.
Figueredo Chevrolet, Inc.
Rer-•1.o/ 4*6 4lo.M Sle(vikv/ o6ocks thl 0V •t 1LMMMO,
FOR ACCOYNTIMG M�IfaN �� ��--��
hi
Bid No. t31-c33-�9
Sealed bids will t,-- received by th- City Man:igcr .i,-A Ci.ty
Clerk of the City of Miami, Florida no later than
3:00 1983 `�-- ---`-. -- for furnishing
Approximately 22 Automobiles_ on a Lease Basis for one _
year to the Departmcnt of Pul ice
in accordance with detailed specifications available upon
request at the office of the Purchasing Agent, Purchasing
Division, 1145 N.W. llth St., Miami, Telephone 579-6380.
The City Manager has the power to reject all bids and re -
advertise. (Ad no. 0127).
Howard V. Gary
City .tanager
L
0
r`
nnip
REQUISITION FOR ADVERTISEMENT Ih;s number must appear
in the advertisement.
DEPT DIV.
ACCOUNT CODE
DATE __ - '� --- ___--- PHONE ___»,_ __--_.-_-- APPROVED BY
PREPARED BY ---- -c ,
r.'
DIHECTOR OF ISSUING DEPARTMENT
Publish the attached advertisement _ - _. times
Type of advertisement: legal-^.___. classified .___. _ __ display
(Check One
Size: %�,��{>.r
— Starting date
First four wqids of advertisement:
Remark-
N
�" rn `00 NOT TYPE BELOW THIS LINE FOR USE OF FINANCE DEPARTMENT ONLY.
LINE
PUBLICATION
DATE(S) OF
ADVERTISEMENT
INVOICE
AMOUNT
0
A-1
B-2
C-3
D-4
E-5
F3
F4
F5
F7
F8
F9
F10
F11
F12
LINE
TRANS
VOUCHER
DUE DATE
YY MM DO
Adv. Doc. Reference
`VENDOR
INDEX CODE
OBJECT
PROJECT
11
13
17
18 25
34 39
42 45 50
51 56
57 62
63 65
66 71
0
1
2
4
1
V
P
2
0
2
218171
1
2
3
4 7
8 V P 12
13
14
15 DESCRIPTION 36
64 DISCOUNT 69
72 AMOUNT 80
5
2
0
0
2
0
1
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