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M83-557
( 7/18/8 3 )
RF"101 III ION NO. rf) 3
A RF9OL1111ON RATIFYING, APPROVING, AND
CONFIRMING THE ALLOCATION OF AN AMOUNT
NOT 10 FXCFED $in,1100 FROM III[- CON INGFNI
FUND, 511ECIAL PROGRAMS AND ACCIIUNIS, 11)
T14F HAYSIDE KIWANIS CLUB FOR A G11AR.ANTFFD
FINANCIAL ASSISTANCE: AGAINST ANY DEFICIT
AS A RESIIL T UI' H 0 S T I NG THE HOL IDAY
RASKFTRALL TOURNAMENT TU BF HELD IN THE
11101I CONVENTION CENTER DFCEMI3ER 21-22,
1983; FURTHER PROVIDING FOR EXFCOfION OF
AN AGREEMENT, SUHJECT TU THE CITY
ATTORNEY'S APPROVAL AS TO FORM AND
C0RRECINF95, WITH THE RAYS IDE KIWANIS
CLUR FOR HOSTING SAID TOIJRNA14ENT
WHEREAS, the Rayside Kivranis Cluh is at tempt i n q to host
a proposed Holiday RaskethalI Tournament, Der.emher 21-22,
1983, at. the Miami Convention Canter; and
WHERFA5, the said organization has requested assistance
in the form of a s t a n d h y financial. quarantee in order to
pursue the cont ractinq of designated teams, advertising
solicitation, and similar activities; and
WHEREAS, the City Commission, in support of said
organization's efforts to bring this activity to the Miami
Convention Center has authorized a financial guarantee in the
amount of $30,000 by Motion No. 83-557, adopted July 18,
1983;
NOW, THEREFORE, RE If RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
Section 1(a) The allocation of an amount not to exceed
$30,000 from the Contingent Fund, Special Programs and
Accounts, to the Rayside Kiwanis Club For a quaranteed
financial assistance against any deficit as a result of
host inq the Holiday Basketball Tournament to be held in the
Miami Convention Center, December 21-22, 1983, is hereby
ratified, approved, and confirmed.
( b ) The City Manager's execution of an
agreement, subject to the City Attorney's approval as to Farm
CITY COMMISSION
MEETING OF
S E P 7 1983
RCKLuliOl-i wi.
REMARKS.
and rnrrer.tties ,,, with the ITaysi(Ie Kiwanis Club fur hosting
said Tournament. is hereby ratified, auproved, and confirmed.
PASS EI) AND ADO I LI) t h i s 7th day Of September , 1983.
Maurice A. Ferre
MAURICE A. FERRF
O M A Y 0 R
LPH . ONGIF, CITY CUR
PRE13A�RE-D AND APPROVED RY:
ROBERI F. CLARK, DEPUTY CITY A1tORNFY
APPROVED AS TU FORM AND CORRECINFSS00,
E GARCIA-PEDROSA
TY ATTORNEY
2 - 83-766
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117
CITY OF MIAM1. FLORIDA
INTER -OFFICE MEMORANDUM
TO Howard V. Gary
City Manager
ert �i! �a f D�r
FROM �
Department of Recreation
M1_
LATE August 26, 1983 FILE
SUBJECT Confirming Resolution for
Motion 83-557 - S30,000 Guarantee
to the Bayside Kiwanis Club
REFERENCES
ENCLOSURES:
it is recommended that Motion 83-557,
authorizing the City Manager to enter
into an agreement with the Bayside
Kiwanis Club for acceptance of a
financial guarantee in the amount
of $30,000, against any deficit re-
sulting from the hosting of the pro-
posed Holiday Basketball Tournament
to be held December 21-22, 1983, at
the Miami Convention Center, as per
the attached resolution.
The Bayside Kiwanis Club, as an Orange Bowl Committee sanctioned activity,
will be hosting the Holiday Basketball Tournament scheduled for December 21-
22, 1983, at the Miami Convention Center. This event would be similar to
the former "Hurricanes Classic" and a solid competitive field has been
invited; Oklahoma State University, University of South Alabama, Florida
Southern University, and Florida International University.
In support of this event, the City Commission has authorized, via Motion
83-557, the City Manager to enter into an agreement with the Bayside
Kiwanis Club for the acceptance of a financial guarantee of $30,000 against
any deficit resulting from the hosting of this tournament. This agree-
ment includes the Kiwanis Club guaranteeing their best efforts in raising
revenues to avoid a deficit and that all net proceeds will be used to
sponsor community projects within the City of Miami.
It is, therefore, recommended that Motion 83-557, as specified, be
ratified and confirmed via the attached resolution; to be funded from
the Special Programs and Accounts Contingency Fund.
AHH/KH/vsd
encl.
83- 76C
6
TO Howard V. Gary
City Manager
CITY OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM
CROM Richard Horrow N"'-'
Special Assistant to the
City Manager
DATE July 18, 1983 FILE
SUBJECT City of Miami/Orange Bowl
Holiday Basketball Tournament
REFERENCES
ENCLOSURES
On July 18, the City Commission approved a resolution authorizing
the City Manager to enter into an agreement with the Bayside Kiwanis
Club guaranteeing a maximum of $30,000 against any deficit for a
December, 1983, Holiday Basketball Tournament. I am enclosing a
further explanation which was distributed at the City Commission me-
eting.
Please review and execute the enclosed Stand -By Guarantee Agreement
at your earliest convenience.
'' 3-766
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Ki
`�ti�a is �'lb.�' oiiaii-asre
July 11, 1933
Mr. Richard B. Horro-a
Special Assistant
Office of the City Manager
100 N. Biscayne Beuievard
Suite 901
Miami, FL 33132
Dear Mr. Horrow:
Please let this letter introduce an evert to be hosted by the
Kiwanis Club of Miami-Bayside as an Orange Bowl Committee sanc-
tioned activity. This event would be a four team college basket-
ball invitational tournament to be held on Wednesday and Thursday,
December 21 & 22, 1983 at the James L. Knight Convention Center in
downtown Miami.
In proposing an event such as this, there are four primary goals
as our club views it. Not necessarily in order of priority, but
all of major importance, they are:
t
1. With the arrival in Miami of a major new facility such
as the Knight Convention Center,'it is now possible to
have a much greater variety of events in the downtown
area than ever before.
2. Since the departure of basketball from the University
of Miami program and with it the "Hurricane Classic",
major college basketball has been missing from Miami
and this would be the optimum time to add to the
Orange Bowl activities a sport enjoying unprecedented
national popularity.
3. With the growth of Florida International University
into a four year institution and the addition of a
basketball program, a spot in this four team tournament
would serve to highlight progress being made at the
University.
Os r
4
Richard B. 111orrow
Julv 11, 1933
Page
4. As in any Ki'danis Club, our sole reason for existence
is in community service and providing funds for char-
itable activities where the need is greatest. An
event of this kind would give us a great opportunity
to raise the revenue to support our charitable act-
ivities and provide even greater service.
For this initial year of the tournament, we feel that we have
selected a solid, competitive field which will allow us to put
on a quality event and sho:•r our commitment to making this a
premier national event in years to come. The teams will be
Oklahoma State University, University of South Alabama, Florida
Southern University, and Florida International University.
The event has been approved as an "Orange Bowl" sanctioned event
for which the financial support will be handled through corporate
advertising sponsors and ticket revenue. Attached is a pro-
posed budget for the event with an outline of the key assumptions
involved.
We firmly believe that this event can be a positive one for all
parties involved and we would work to make this a continuing
event, bringing major schools from around the country on a
yearly basis. We are asking the City of Miami's assistance at
this point in the form of a standby financial guarantee so that
we might contract with the aforementioned teams and go forth
with the other commitments, advertising solicitations, etc.
necessary to complete arrangements for the tournament. If you
have any further questions, please feel free to call me at
350-9360.
Sincerely,
(2,L.I.cl
Chuck Little
Vice President
Kiwanis Club of Miami-Bayside
'" 3- 766'
O
f �C�
PROPOSED TOURNAMENT BUDGET
ASSUME 80% SELLOUT
Revenues:
Ticket Sales
Program Sales ,a $1.00
Corporate Sponsors
Advertising Sponsors
Total Revenues
Expenses:
Convention Center Expenses
Convention Center Rent
Visiting Team Guarantees
Program Costs
Referees/Game Officials/Announcer
Media/Coaches' Hospitality
Advertising/Promotion
Total Expenses
NET REVENUE
Amount
$37,500
2,400
35,000
6,000
1:M• E
5,000
2,300
30,000
4,000
2,000
2,000
5,000
50,300
30 6.00
1. All Projections are based on an 80% sellout of a 4,500-seat
capacity auditorium at the Knight Center.
2. Ticket Sales: Assume 60%:40% ratio of adults to students
based on tickets @ $6.00 for adults and $4.00 for high
school students or younger*
3. Souvenir Program for Game: Assume a 26-page program of
which 15 pages would be advertisements at $400.00 per page.
4. Food concessions would be handled by the Hyatt group and
are excluded from our proposal.
0314C/3
83*'766'
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0
STAND-BY G(:AIRANT'i AGREEMENT
This aareenent is entered into between the Cit2 of Miami and
the Kiwanis Club of Miami - Bayside for the purpose of securing
backup financial guarantees for a proposed basketball tournament.
WHERE:IS, the Kiwanis Club of .diami - Bayside has received permission
from the Orange Bowl Committee to hold a basketball tournament
on December 2�, and 3$th, 1983, sanctioned by the orange Bowl
2i rr 22
Cormlittee; and
WHEREAS, that event will be held in the City of diami/University
of Miami/James L. Knight Convention Center and will have four
college teams participating; and
4HEREAS, the Kiwanis Club of Miami - Bayside has submitted the
attached "Proposed Tournament Budget"; and
WHEREAS, said event will be of benefit to the City of Miami;
NOW, THEREFORE, in consideration of the mutual promises contained
herein, the parties agree as follows:
1. The City of Miami agrees to guarantee any deficit of the
December, 1983 tournament, up to but not exceeding the sum of
$30,000.00.
2. The Kiwanis Club of Miami - Bayside agrees to use its best
efforts to raise revenue from the event so as to avoid a deficit,
through ticket sales, radio and/or television coverage, program
and display advertising, and any other ancillary sales or promotional
means.
83--2 6e
4 0
3. Any net proceeds generated from the event will belong to
the Kiwanis Club of '.Iiami - Bayside.
4. The Kiwanis Club of Miami - Bayside agrees that all net
proceeds will be used to sponsor community projects within
the City of Miami.
IN wITHNESS WHEREOF, the parties have set their hands and seals
on the day of 1983.
KIWANIS CLUB OF MIAMI - BAYSIDE
'
BY (Seal)
THE CITY OF MIAMI
W4
. Gary (I city Manager
APPROVED AS TO FORM FIND CORRECTNESS:
BY
Jose R. Garcia -Pedrosa, c
y Attorney
83-766f