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A RE:S0fA'T1ON ACCI' )T[N(_: THE BID OF T-S()UARE
MIAMI , INC . FOR FURN ISHING ONE I)EI I�()I)i CTION
SYSTEM FOR DIAZO PRINTER AND A ONE YEAR
MAINTENANCE SERVICE AGREEMENT TO THE
DEPARTMENT OF PUBLIC WORKS AT A TOTAI, COST
OF $40,112.00; ALLOCATING FUNDS THEREFOR
FROM THE, 1982-83 OPERATING BUDGET OF THAT
DEPARTMENT; AUTHORIZING; THE CITY MANAGER
TO INSTRUCT THE PURCHASING AGENT TO ISSUE
A PURCHASE' ORDER FOR THIS EQUIPMENT AND
SERVICE.
WHEREAS, pursuant to public notice, sealed bids were
received June 24, 1983 for the furnishing of One Reproduction
System for Diazo Prints and a one-year Maintenance Agreement to
the Department of Public Works; and
WHEREAS, invitations were mailed to 23 potential
suppliers and 4 bids were received; and
WHEREAS, funds for this purchase are available in the
1982-83 Operating Budget; and
WHEREAS, this equipment will be used by the Department
of Public Works for the purpose of replacing worn and obsolete
equipment; and
WHEREAS, the City Manager and the Director of the
Department of Public Works recommend that the bid received from
T-Square Miami, Inc. be accepted as the lowest responsible and
responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
Section 1. That the June 24, 1983 bid of T-Square
Miami, Inc. for furnishing One Reproduction System for Diazo
Printer and a one-year Maintenance Service Agreement to the
Department of Public Works at a total cost of $40,112.00 is hereby
accepted with funds therefor hereby allocated from the 1982-83
Operating Budget of that Department.
CITY COVIr:ISSION
11;7F?: i OF
F P 7 1983
83-'73 i
RE,A4i!nS
Section 2 . That t h- Ci t"', i s authorized
to instruct. tht Purchasinci Ao,-,nt t(_) isstw J Purchasc Order for
this (_,quipmunt and Service.
PASSED AND ADOPTED this 70 clay of_ 5cptemher, 1983.
ATTEST:
RAI Pli G. ONGIE, CITY Cl K
PREPARED AND APPROVED BY:
ROBERT F. CLARK
DEPUTY CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
PTtERARCIA-PEDROSA
.'
TORNEY
Maurice A_._Ferre
--- �MAURICE A. FERRE --
M A Y 0 R
83--73 i
r
,I
CITY F OMIAMI. FL,ORIDA
140 INTER -OFFICE MEMORANDUM
.0 Howard V. Gary DATE August 9, 1983 FILE
City Manager
FROM �-�\ Vt. � r `
DoQCd �'Cather
SUBJECT RESOLUTION FOR PURCHASING
OF DIAZO PRINTER
REFERENCES
Director of Public Works ENCLOSURES (For Commission Meeting of
September 7, 1983)
The Department of Public Works recommend
the adoption of a resolution authorizing
the City Manager to enter into a contract
with T-Square - Miami in the amount of
$40,112 for the purchase of a Diazo printer
at a cost of $38,212, and for one year's
maintenance agreement at a cost of $1900,
funds for the purchase to come from money
already appropriated for the purpose.
This department is currently using a GAF Diazo Model 770 printer
to make approximately 20,000 reproductions yearly. The machine,
purchased in 1973, is producing a poor quality of reproduction,
damaging valuable tracings, and becoming very expensive to keep
in use because of the extensive and frequent repairs required.
We have determined that the most economical choice for this
department is to replace the machine with a new one.
Bids for a replacement machine were received by the Purchasing
Agent, and we have determined that the lowest acceptable bid
of $40,112 was submitted by T-Square - Miami. The bid includes
$38,212 for the machine and $1,900 for a one-year maintenance
agreement.
We request passage of a resolution authorizing the City Manager
to enter into a contract with T-Square - Miami for the purchase
of the machine. Funds for the purchase have already been appro-
priated from the account entitled Utility Services - Street
Lighting.
834XW 737
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117 3 iD
�2-8 -82
ITEM: One Reproduction System L:-r Diazo Printer
and a One -'year Maintenance Service Aareement
DEPARTMENT: Public works
TYPE OF PURCHASE: Sinale Purchase
REASON: To replace worn and obsolete equipment
POTENTIAL BIDDERS: 23
BIDS RECEIVED: 4
TABULATION:
ITEM 1
ITEM 2
Reproduction
Service
BIDDER
System
agreement
TOTAL BID
T-Square Miami, Inc.
$38,212.00
$1,900.00
$40,112.00
Ozalid Corporation
38,818.55
1,900.00
40,718.55
A.M. International,
Brunning Division
38,180.00
2,988.00
41,168.00
Repro Products, Inc.
40,480.00
1,016.00
41,496.00
FUNDS:
BID EVALUATION:
Category
Prior Bidders
Black American
Hispanic American
Non -Minority
New Bidders
Black American
Hispanic American
Non -Minority
Courtesv Notifications
"No Bids"
1982-83 Operating Budget
A.M. International, Brunning Division
submitted a low bid for Item 1 Equipment,
and Repro Products, Inc. submitted a low
bid on Item 2 Service Agreement. A split
award is not recommended because bids were
for different manufacturers' products, and
service on these products must be by the
qualified representative.
All bids meet the specifications. Following
is an analysis of the invitation to bid:
Number of Bid Number of
Invitations Mailed Responses
0 0
0 0
0 0
2
0
5
0
16
4
4
-0-
-
8
-
0
Totals 27 12
Page 1 of 2
83-73` 6
Reasons Lor "No
"Do not mar',utact. ure cr jist= ibute S=C i s ir',: F'_QUiGment
"Cannot sups ly t eat large o L a machi,--e
"Unable to bid or, materials specified."
"Unable to bid on DiaZo Printer System at this �`ie." (Bi
Business) .
"Our machines do not :meet :our specifications."
"Do not carry this line oL tDroducts." (Hisr:anic Business)
"Do not care✓ these items at this time."
"Do not handle printing ecuipment."
RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE
TO T-SQUARE MIAMI, INC. IN THE TOTAL
AMOUNT OF $40,112.00.
Purchasing Agent
Date
The above award meets the requirements of the Department of Public
Works, and approval is recommended.
Director
i
Date
Page 2 of 2
83-737►