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RESOLUTION AC'CI*I"I'I:wG 'CHI_; BID OF SO T."I'II DADE
I;LEC'I'RICAI, SUPPLY, INC. FUh FGRNISIII%G, STREET
LIGEIT FIXTURES, DUSTS AND ACCESSORIES ON A
CONTRACT BASIS FOR ONE ','EAR TO THE DEPARTMENT
OF BUII,DIN(, AND VEHICLE MAIVI'E_:NANCE AT A `I'O'TAL,
PROIY)SED COST OF S21 , 528 .00; ALkOCATINC; 1:7 ND
THERI:,'FOR FROM THE OPERATING BUDGET OF THAT
DEPARTMENT; AUTIIORIZING TILE CITY MANAGER TO
INSTRUCT THE PURCHASING AGLNT TO ISSUI_: PUItCHASI;
ORDERS FOR THIS EQUIPMENT, SUBJECT To AVAII?1-
BILITY OF FUNDS.
WHEREAS, pursuant to public notice, sealed bids were
received June 17, 1983 for the furnishing of Street Light
Fixtures, hosts and Accessories on a Contract Basis for one year
to the Department of Building and Vehicle Maintenance; and
WHEREAS, invitations were mailed to 32 potential
suppliers and 7 bids were received; and
WHEREAS, funds for this purchase are available in the
Operating Budget of that Department; and
WHEREAS, this equipment will be used try t.".e Department
of Building and Vehicle Maintenance for the purpose of replacing
and repairing street lights on an as needed basis in the Coconut
Grove and Little Havana areas; and
WHEREAS, the City Manager and the Director of Building
and Vehicle Maintenance recommend that the bid received from
South Dade Electrical Supply, Inc. be accepted as the lowest
responsible and responsive bid;
NOW, TIiEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
Section 1. The June 17, 1983 bid of South Dade Elec-
trical Supply, Inc. for furnishing Street Light Fixtures, Posts,
and Accessories on a Contract Basis for one year to the Depart-
ment of Building and Vehicle Maintenance at a total proposed
CITY C014MISSION
MEETING OF
S E P 7 1983
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cost of $21,528.00 is htrru}.'.� -,cc(-.! t-k %..ith lun"i= thl erc�for hereby
allocatfrom the O,_t,rat in,.,, Bucl<rt.t of t.h it De, artmont.
Suction 2. That the Cit•,' Malla(;t'r i s authorized
to instt-uct tht� Purchasinci Ac,('nt tc) issue Purchasi, Orders for
this equi}.meat, su}»i ct to tht, availabi li-t}' of funds.
PASSED AND jaDOPTED this 7th da - , _1983.
%laurlce ik. Ferre
MAURICE A. FERRE
M A Y O R
ATTEST:
RALA G. ONGIE, CITY C
PREPARED AND APPROVED BY:
ROBERT F. CLARK
DEPUTY CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
c
— 1�!� 4,j, J,SE R. GARCIA-PEDROSA
TY ATTORNEY
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TABULATION OF
STREET LIGHT FIXTURES, P
(COCONUT GROVE AND LI
CONTRACT BASIS FO
— --
-- ITEM 1`--
—
ITEM 2
Coconut Grove
Light Fixture!
Coconut
Grove LanI
Unit
Price,
Total
Unit Price TotE
—_
-�
$207.45
$4,149.00
i
$133.51
$2,670.
216.00
4,320.00
i
135.00
2,700.
209.68
4,193.00
134.95
2,699.
203.75
4,075.00
131.15
2,623.
259.00
5,180.00
i
165.00
3,300.
214.20
4,284.00
(
137.80
2,756.
-33.70
4,674.00
I
150.20
3,004.
* IT IS RECOMMENDED TI-IAT TIE AI
LOW BIDDER, SOUTH DADE ELECT]
IN THE TOTAL ESTIMATED AMOUNT OF $21, 528.00 .
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CITY OF MIAMI, F( ORIDA
INTER -OFFICE MEMORANDUM
TO Howard V: nary,` DATE July 19, 1983 -ILE
City Manager
FR°M C. . Cox, Di, c—to r
Department of Building
and Vehicle Maintenance
SUBJECT Request for Commission Action
REFERENCES
Award of Bid, Resolution and
ENCLOSURES Tabulation
THE DEPARTMENT OF BUILDING AND VEHICLE
MAINTENANCE RECOMMENDS THE ADOPTION OF
A RESOLUTION ACCEPTING THE BID OF SOUTH
DADE ELECTRIC SYSTEMS, INC., FOR FURN-
ISHING LIGHT POLES AND FIXTURES ON AN
AS NEEDED BASIS, FOR ONE YEAR, AT AN
ESTIMATED COST OF S21,528.
A total of seven bids were received to furnish the light poles and
accessories.
From time to time the specially designed street light poles that have
been installed in the Coconut Grove and Little Havana areas have been
damaged by vehicles or by other means. Both of these street lighting
systems are owned and maintained by the City. The purchase of these
poles and fixtures will allow the Department of Building and Vehicle
Maintenance to stock these items, allowing for immediate replacement
of the damaged pole and/or fixture, thus maintaining the esthetic
value, as well as protection for the public.
Funding for this purchase is available in the current operating budget
of the Department of Building and Vehicle Maintenance.
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ITEM: Street ,,l:,-hL _ ixt'_:res , t r)1es arld
Accessories
DEPARTMENT: Building and e Main, tanance
TYPE OF PURCHASE: Ccritract for one year
REASON: Replacement and repairs of street lamps
as needed
POTENTIAL BIDDERS: 32
BIDS RECEIVED: 7
TABULATION: Attached
FUNDS: 1982-83 Operating Budget
BID EVALUATION: All bids meet the specifications. Following
is an analysis of the invitation to bid:
Number of Bid Number of
Category Invitations Mailed Responses
Prior Bidders
Black American 0 0
Hispanic American 0 0
Non -Minority 0 0
New Bidders
Black American 6 0
Hispanic American 11 3
Non -Minority 15 4
Courtesy Notifications 4 -0-
"No Bids" - 7
Late Bids - -
Totals 36 14
Reasons for "No Bid" were as follows:
1. "Do not carry specified street lighting". (Hispanic Business)
2. "Do not have required equipment".
3. "We do not supply the items specified".
4. "This is not the type of item we can make".
5. "Can not comply with the contract for one year". (Hispanic Business)
6. "Do not stock".
7. "Unable to obtain a supplier".
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RECOMMENDATION IT IS THAT THE AWARD BE
--� MADE To SOUTH DADE ELECTRICAL SUPPLY,
T(\T
I�+C . I`I THE L ai. iSTI�-LATED AMOUNT OF
S21,528.00.
Purchasing Agent
Date
The above award meets the requirements of the Department of Building
and Vehicle Maintenance, and approval is recommended.
Director
Date
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