HomeMy WebLinkAboutM-83-0832CITY OF MIAMI. FLORIDA"'
INTER -OFFICE MEMORANDUM
TO Honorable Mayor & Members DATE September 23, 1983 FILE DMB27
of the City Commission
SUBJECT FY'84 Budget Reduction Alternatives
Howard V. Gary
FROM City Manager � REFERENCES
ENCLOSURES (1)
I. BACKGROUND
During the first public hearing for the proposed FY'84 budget on September
12, 1983, the City Commission discussed the possibility of utilizing
departmental budget reductions to fund additional Police Officers and to
reduce the proposed operating millage rate. Consequently, on September 14,
1983, I instructed City departments to prepare service impact statements
for six alternative budget reduction scenarios.
The Department of Management and Budget has coordinated the development of
these impact statements for all general fund departments with the exception
of the Police, Fire, and Solid Waste Departments which have been exempted
from budget reductions. It should be noted that these three departments
represent 70% of the general fund budget. This- means that 100% of the
budget reductions must be absorbed by the remaining 30% of
general fund departments.
The table below enumerates and delineates the percentage of budget
reductions required under the various alternative proposals as well as the
estimated cost for FY'85.
BUDGET REDUCTION ALTERNATIVES
FY'84 Budget Percentage Estimated Cost
Budget Alternative Reduction* Reduction for FY'85
1. 100 Police Officers & $7,729,745 29.64% $8,851,885
Reduction in Operating
Millage from 9.5514 to
9.0612
2. 100 Police Officers 3,831,046 14.69% 4,953,186
3. 75 Police Officers 2,892,221 11.09% 3,714,890
4. 50 Police Officers 1,895,607 7.27% 2,476,593
5. 25 Police Officers 983,825 3.77% 1,238,297
6. 25 Police Officers 640,998 2.46% 1,238,297
(Partial Funding)
*Without pension cost
O 7-16 tV 83-83&
FY'84 Budget Reductionternatives
September 23, 1983
Page 2
0
II. SUMMARY OF PROPOSED BUDGET REDUCTIONS
Based on the above alternatives, the required position and nonpayroll
reductions for general fund departments and the Department of Building and
Vehicle Maintenance would be as follows:
Alternative Position Reductions Nonpayroll Reductions
1 260 $1,769,367
2 135 917,369
3 95 849,662
4 63 616,586
5 30 378,788
6 14 367,876
For comparative purposes, Exhibit I is attached to illustrate the position
and dollar reductions for each department.
III. SUMMARY OF SERVICE REDUCTIONS
For the City Commission to gain insight into the effects of the various
reduction alternatives, listed below is a summation of the reduction in
service levels related to each of the six alternatives under review.
ALTERNATIVE 1
Budget Reduction Percentage Reduction
Position Reduction
$7,729,745 29.64°0 260
ELIMINATION OF CONCERTS AND DISCOS, AND THE COORDINATION OF FESTIVALS
SUCH AS SUMMER SPLASHDOWN DISCOS AT VIRGINIA KEY BEACH, PACE CONCERTS,
HAITIAN FESTIVAL, PUERTO RICO DAY FESTIVAL, GOOMBAY FESTIVAL AND
INTERNATIONAL FOLK FESTIVAL, FIESTA BY THE BAY, GREATER MIAMI YOUTH
SYMPHONY, COCONUT GROVE ARTS FESTIVAL AND CALLE OCHO OPEN HOUSE.
REDUCED AVAILABILITY OF RECREATIONAL ACTIVITIES TO CITY RESIDENTS DUE
TO THE ELIMINATION OF FULL-TIME STAFFING AND PROGRAMMING FOR COMSTOCK,
FERN ISLE, REEVES, CLEMENTE, BRYAN, CORAL GATE AND SOUTHSIDE PARKS; AND
ADDITIONAL PERSONNEL REDUCTIONS AT GRAPELAND, CURTIS, HADLEY, GIBSON
AND SHENANDOAH PARKS.
REDUCTION OF FUNDING FOR AFRICAN SQUARE PARK WHICH WILL REQUIRE
70% REDUCTION IN EXISTING PROGRAMS.
DECLINE IN THE CITY'S COMMITMENT TO YOUTH -ORIENTED RECREATION PROGRAMS
AS A RESULT OF THE REDUCTION OF THE LENGTH OF SWIMMING POOL SEASONS TO
SUMMER ONLY AS OPPOSED TO SPRING AND SUMMER.
ELIMINATION OF THE ANNUAL YOUTH AND ADULT SOCCER PROGRAM.
83-8321
FY'84 Budget Reduction ternatives
September 23, 1983
Page 3
ALTERNATIVE 1 (cont'd.)
REDUCTION IN TEMPORARY RECREATION SPECIALIST FUND WILL REDUCE
RECREATION ACTIVITIES TO ONLY GENERAL SUPERVISION OF PARKS.
REDUCTION IN PROPERTY MAINTENANCE WOULD RESULT IN THE ELIMINATION OF
SERVICE TO THE ELIZABETH VIRRICK GYM FACILITY AND CURTAILMENT OF WORK
ORDERS FOR REPAIRS AT PARKS AND PLAYGROUNDS.
NEGLECTED APPEARANCES OF THE CITY'S HEAVILY USED PARK GROUNDS AS A
RESULT OF THE REDUCTION OF GROUNDS MAINTENANCE ACTIVITIES TO MONTHLY
FREQUENCIES AS OPPOSED TO CURRENT BIWEEKLY FREQUENCIES.
ELIMINATION OF PROPERTY MAINTENANCE FUNDS WILL RESULT IN DETERIORATION
OF ALL PARK FACILITIES AND INCREASED LIABILITIES FOR THE CITY.
ELIMINATION OF GROUNDS MAINTENANCE AT FIRE STATIONS AND POLICE
HEADQUARTERS.
DETERIORATION OF THE CITY'S STREET AND SEWER INFRASTRUCTURE FROM THE
ELIMINATION OF 46 MILES OF STREET PAVING AND A REDUCTION OF STORM SEWER
MAINTENANCE.
SLOWER RESPONSE TIME FOR REPAIRS TO CONCRETE ROADS, STORM SEWER INLETS,
TILE REPLACEMENT ON SIDEWALKS.
ELIMINATION OF CLEAN-UP ALONG CANAL BANKS, EXPRESSWAY RIGHTS -OF -WAY
OUTSIDE THE LIMITED ACCESS FENCE AND ALLEYS CAUSING THESE AREAS TO
BECOME OVERGROWN AND LITTERED WITH TRASH.
REDUCTION OF TREE MAINTENANCE IN THE CITY'S PUBLIC RIGHTS -OF -WAY.
REDUCTION IN PURCHASE OF PUBLIC WORKS MAINTENANCE MATERIALS RESULTS IN
THE SAFING-UP OF MOST BROKEN OR DETERIORATED PUBLIC FACILITIES SUCH AS
SIDEWALK AND STORM DRAINS AS OPPOSED TO REPLACEMENT.
IMPAIRED PROCESSING OF ZONING RECOMMENDATIONS AS REQUIRED BY THE 9500
ORDINANCE.
ELIMINATION OF CRITICAL DEVELOPMENT PLANNING FOR DOWNTOWN, BRICKELL AND
METRO -RAIL TRANSIT STATIONS.
INABILITY TO CONVERT THE POLICE COMPUTER -AIDED DISPATCHING SYSTEM,
MOBILE DATA TERMINAL, AND COMPUTER -ASSISTED REPORT ENTRY SYSTEM FROM
THE DEC MINI -COMPUTER TO THE BURROUGHS MAINFRAME WHICH WILL CONTRIBUTE
TO THE FURTHER DETERIORATION OF ALREADY OUTDATED AND UNRELIABLE
SYSTEMS AND RESULT IN SLOWER PUBLIC SAFETY RESPONSE TIMES. AS THE
RESULT POLICE OFFICERS ON THE STREET WILL NOT HAVE TIMELY ACCESS TO
INFORMATION THROUGH LOCAL, STATE AND NATIONAL NETWORKS WHICH IS
ESSENTIAL TO THEIR SAFETY AND THE PROTECTION OF RESIDENTS.
DELAY IN ENHANCEMENT TO CITY-WIDE COMPUTER SYSTEMS.
83•-832'
FY'84 Budget Reduction 0ternatives
September 23, 1983
Page 4
0
ALTERNATIVE 1 (cont'd.)
ELIMINATION OF THIRD -SHIFT FOR COMPUTER OPERATIONS WILL PRECLUDE
24-HOUR, SEVEN DAY PER WEEK SERVICE TO PUBLIC SAFETY DEPARTMENTS.
POTENTIAL SECURITY BREACHES OF THE PUBLIC SAFETY COMPUTER SYSTEM FROM
THE ELIMINATION OF INTERNAL SECURITY ROUTINES.
REDUCED EFFECTIVENESS OF THE CITY'S CODE ENFORCEMENT PROGRAM AS A
RESULT OF THE TERMINATION OF CLERICAL SUPPORT STAFF.
ZONING AND PLANNING BOARD MEETINGS WILL BE REDUCED TO ONCE -A -MONTH
FREQUENCIES.
ELIMINATION OF THE MOBILE INFORMATION VAN DESIGNED TO PROVIDE
INFORMATION AND REFERAL SERVICES TO RESIDENTS WHOSE ACCESS TO CITY
FACILITIES IS LIMITED.
REDUCTION IN ECONOMIC DEVELOPMENT SERVICES WHICH FACILITATE THE
RETENTION AND EXPANSION OF BUSINESS AND PROMOTE EXPANSION OF THE CITY'S
ECONOMIC BASE.
DRAMATIC REDUCTION IN THE CITY'S CONVENTION SOLICITATION EFFORTS WHICH
COULD RESULT IN A SIGNIFICANT LOSS OF CONVENTION BUSINESS.
DECLINE IN THE CITY'S INTERNATIONAL TRADE POSITION AS A RESULT OF A
REDUCTION IN TRADE MISSIONS, FOREIGN TRADE FAIRS AND INTERNATIONAL
TRADE SEMINARS.
SIGNIFICANT REDUCTION IN THE CAPACITY OF THE DEPARTMENTS OF FINANCE,
BUDGET, AND INTERNAL AUDIT TO EFFICIENTLY MANAGE AND CONTROL THE CITY
FINANCIAL AFFAIRS WHICH COULD ADVERSELY AFFECT THE CITY'S BOND RATING.
ELIMINATION OF THE CITY'S MINORITY VENDOR PROCUREMENT PROGRAM.
ALTERNATIVE 2
Budget Reduction Percentage Reduction Position Reduction
$3,831,046 14.69% 135
ELIMINATION OF CONCERTS AND DISCOS, AND THE COORDINATION OF FESTIVALS
SUCH AS SUMMER SPLASH DOWN DISCOS AT VIRGINIA KEY BEACH, PACE
CONCERTS, HAITIAN FESTIVAL, PUERTO RICO DAY FESTIVAL, GOOMBAY FESTIVAL,
INTERNATIONAL FOLK FESTIVAL, FIESTA BY THE BAY, GREATER MIAMI YOUTH
SYMPHONY, COCONUT GROVE ARTS FESTIVAL AND CALLE OCHO OPEN HOUSE.
REDUCED AVAILABILITY OF RECREATIONAL ACTIVITIES TO CITY RESIDENTS DUE
TO THE ELIMINATION OF FULL-TIME STAFFING AND PROGRAMMING FOR COMSTOCK,
FERN ISLE, REEVES, CLEMENTE, BRYAN AND CORAL GATE PARKS; AND ADDITIONAL
PERSONNEL REDUCTIONS AT GRAPELAND, CURTIS AND HADLEY PARKS.
83-832
RE: FY'84 Budget Reduon Alternatives
September 23, 1983
Page 5
ALTERNATIVE 2 (cont'd.)
REDUCTION OF FUNDING FOR AFRICAN SQUARE PARK WILL REQUIRE 707, REDUCTION
IN EXISTING PROGRAMS.
DECLINE IN THE CITY'S COMMITMENT TO YOUTH -ORIENTED RECREATION PROGRAMS
AS A RESULT OF THE REDUCTION OF THE LENGTH OF SWIMMING POOL SEASONS TO
SUMMER ONLY AS OPPOSED TO SPRING AND SUMMER.
ELIMINATION OF THE ANNUAL YOUTH AND ADULT SOCCER PROGRAM.
NEGLECTED APPEARANCES OF THE CITY'S HEAVILY USED PARK GROUNDS AS A
RESULT OF THE REDUCTION OF GROUNDS MAINTENANCE ACTIVITIES TO MONTHLY
FREQUENCIES AS OPPOSED TO CURRENT BIWEEKLY FREQUENCIES.
SIGNIFICANT REDUCTION IN PROPERTY MAINTENANCE FUNDS AND SKILLED TRADES
STAFF WILL RESULT IN MINIMAL MAINTENANCE OF ALL PARK FACILITIES AND
INCREASED LIABILITIES FOR THE CITY.
ELIMINATION OF GROUNDS MAINTENANCE AT FIRE STATIONS AND POLICE
HEADQUARTERS.
ELIMINATION OF CLEAN-UP ALONG CANAL BANKS, EXPRESSWAY RIGHTS -OF -WAY
OUTSIDE THE LIMITED ACCESS FENCE, AND ALLEYS CAUSING THESE AREAS TO
BECOME OVERGROWN AND LITTERED WITH TRASH.
SLOWER RESPONSE TIME FOR REPAIRS TO CONCRETE ROADS, STORM SEWER INLETS,
TILE REPLACEMENT ON SIDEWALKS.
REDUCTION OF TREE MAINTENANCE ON THE CITY'S PUBLIC RIGHTS -OF -WAY.
REDUCTION IN PURCHASE OF PUBLIC WORKS MAINTENANCE MATERIALS RESULTS IN
THE SAFING-UP OF MOST BROKEN OR DETERIORATED PUBLIC FACILITIES SUCH AS
SIDEWALK AND STORM DRAINS AS OPPOSED TO REPLACEMENT.
IMPAIRED PROCESSING OF ZONING RECOMMENDATIONS AS REQUIRED BY THE 9500
ORDINANCE.
INABILITY TO CONVERT THE POLICE COMPUTER -AIDED DISPATCHING SYSTEM,
MOBILE DATA TERMINAL, AND COMPUTER ASSISTED REPORT ENTRY SYSTEM FROM
THE DEC MINI -COMPUTER TO THE BURROUGHS MAINFRAME WHICH WILL CONTRIBUTE
TO THE FURTHER DETERIORATION OF ALREADY OUTDATED AND UNRELIABLE
SYSTEMS AND RESULT IN SLOWER PUBLIC SAFETY RESPONSE TIMES. AS THE
RESULT POLICE OFFICERS ON THE STREET WILL NOT HAVE TIMELY ACCESS TO
INFORMATION THROUGH LOCAL, STATE AND NATIONAL NETWORKS WHICH IS
ESSENTIAL TO THEIR SAFETY AND THE PROTECTION OF RESIDENTS.
POTENTIAL SECURITY BREACHES OF THE PUBLIC SAFETY COMPUTER SYSTEM FROM
THE ELIMINATION OF INTERNAL SECURITY ROUTINES.
DELAY IN ENHANCEMENTS TO CITY-WIDE COMPUTER SYSTEM.
REDUCED EFFECTIVENESS OF THE CITY'S CODE ENFORCEMENT PROGRAM AS A
RESULT OF THE TERMINATION OF CLERICAL SUPPORT STAFF.
t33-8321
FY'84 Budget Reductionoternatives
September 23, 1983
Page 6
ALTERNATIVE 2 (cont'd.)
ELIMINATION OF THE MOBILE INFORMATION VAN DESIGNED TO PROVIDE
INFORMATION AND REFERRAL SERVICES TO RESIDENTS WHOSE ACCESS TO CITY
FACILITIES IS LIMITED.
REDUCTION IN TRADE MISSIONS, FOREIGN TRADE FAIRS, AND INTERNATIONAL
TRADE SEMINARS WILL WEAKEN MIAMI'S TRADE POSITION.
REDUCTION IN THE CITY'S CONVENTION SOLICITATION EFFORTS WHICH COULD
RESULT IN A LOSS OF CONVENTION BUSINESS.
SIGNIFICANT REDUCTION IN THE CAPACITY OF THE DEPARTMENTS OF FINANCE,
BUDGET, AND INTERNAL AUDIT TO EFFICIENTLY MANAGE AND CONTROL THE CITY
FINANCIAL AFFAIRS WHICH COULD ADVERSELY AFFECT THE CITY'S BOND RATING.
ALTERNATIVE 3
Budget Reduction Percentage Reduction Position Reduction
$2,892,221 11.09ro 98
ELIMINATION OF CONCERTS AND DISCOS, AND THE COORDINATION OF FESTIVALS
SUCH AS SUMMER SPLASHDOWN DISCOS AT VIRGINIA KEY BEACH, PACE CONCERTS,
HAITIAN FESTIVAL, PUERTO RICO DAY FESTIVAL, GOOMBAY FESTIVAL,
INTERNATIONAL FOLK FESTIVAL, FIESTA BY THE BAY, GREATER MIAMI YOUTH
SYMPHONY, COCONUT GROVE ARTS FESTIVAL, AND CALLE.00HO OPEN HOUSE.
REDUCTION] OF FUNDING FOR AFRICAN SQUARE PARK WHICH WILL REQUIRE
70p REDUCTION IN EXISTING PROGRAMS.
REDUCED THE AVAILABILITY OF RECREATIONAL ACTIVITIES TO CITY RESIDENTS
DUE TO THE ELIMINATION OF FULL-TIME STAFFING AND PROGRAMMING FOR
COMSTOCK, FERN ISLE, AND REEVES PARKS.
REDUCTION OF MAINTENANCE IN HEAVILY USED PARKS TO BIMONTHLY AND TO ONCE
EVERY TWO MONTHS IN THE REMAINDER OF THE PARKS.
ELIMINATION OF GROUNDS MAINTENANCE AT FIRE STATIONS AND POLICE
HEADQUARTERS.
ELIMINATION OF CLEAN-UP ALONG CANAL BANKS, EXPRESSWAY RIGHTS -OF -WAY
OUTSIDE THE LIMITED ACCESS FENCE, AND ALLEYS CAUSING THESE AREAS TO
BECOME OVERGROWN AND LITTERED WITH TRASH.
SLOWER RESPONSE TIME FOR REPAIRS TO CONCRETE ROADS, STORM SEWER INLETS,
TILE REPLACEMENT ON SIDEWALKS.
REDUCTION OF TREE MAINTENANCE IN THE CITY'S PUBLIC RIGHT-OF-WAY
83--832'
FY'84 Budget Reduction k1pernatives
September 23, 1983
Page 7
0
ALTERNATIVE 3 (cont'd.)
REDUCTION IN PURCHASE OF PUBLIC WORKS MAINTENANCE MATERIALS RESULTS IN
THE SAFING-UP OF MOST BROKEN OR DETERIORATED PUBLIC FACILITIES SUCH AS
SIDEWALK AND STORM DRAINS AS OPPOSED TO REPLACEMENT.
IMPAIRED PROCESSING OF ZONING RECOMMENDATIONS AS REQUIRED BY ZONING
ORDINANCE 9500.
INABILITY TO CONVERT THE POLICE COMPUTER -AIDED DISPATCHING SYSTEM,
MOBILE DATA TERMINAL, AND COMPUTER -ASSISTED REPORT ENTRY SYSTEM FROM
THE DEC MINI -COMPUTER TO THE BURROUGHS MAINFRAME WHICH WILL CONTRIBUTE
TO THE FURTHER DETERIORATION OF ALREADY OUTDATED AND UNRELIABLE
SYSTEMS AND RESULT IN SLOWER PUBLIC SAFETY RESPONSE TIMES. AS THE
RESULT POLICE OFFICERS ON THE STREET WILL NOT HAVE TIMELY ACCESS TO
INFORMATION THROUGH LOCAL, STATE AND NATIONAL NETWORKS WHICH IS
ESSENTIAL TO THEIR SAFETY AND THE PROTECTION OF RESIDENTS.
DELAY IN ENHANCEMENT TO CITY-WIDE COMPUTER SYSTEMS.
REDUCTION OF MONTHLY MEETINGS OF THE CODE ENFORCEMENT BOARD FROM TWO TO
ONE THEREBY LIMITING THE AVAILABILITY OF THE BOARD TO INSPECTION
OFFICIALS SEEKING COMPLIANCE FOR CODE VIOLATIONS.
REDUCTION IN INFORMATION AND REFERRAL SERVICES TO THE PUBLIC THROUGH
THE CITIZEN RESPONSE CENTER.
REDUCTION IN NATIONWIDE PROMOTIONAL ACTIVITIES MARKETING THE CITY'S
CONVENTION SERVICES WHICH COULD RESULT IN A LOSS OF CONVENTION
BUSINESS.
ALTERNATIVE 4
Budget Reduction Percentage Reduction Position Reduction
$1,895,607 7.27% 67
REDUCED AVAILABILITY OF RECREATIONAL ACTIVITIES TO CITY RESIDENTS DUE
TO ELIMINATION OF FULL-TIME STAFFING AND PROGRAMMING FOR COMSTOCK, FERN
ISLE, AND REEVES PARKS.
REDUCTION OF CONCERTS AND DISCOS AND THE COORDINATION OF FESTIVALS SUCH
AS SUMMER SPLASHDOWN DISCOS AT VIRGINIA KEY BEACH, PACE CONCERTS,
HAITIAN FESTIVAL, PUERTO RICO DAY FESTIVAL, GOOMBAY FESTIVAL,
I14TERNATIONAL FOLK FESTIVAL, FIESTA BY THE BAY, GREATER MIAMI YOUTH
SYMPHONY, COCONUT GROVE ARTS FESTIVAL, AND CALLE OCHO OPEN HOUSE.
REDUCTION OF FUNDING FOR AFRICAN SQUARE PARK WHICH WILL REQUIRE
70`,� REDUCTION IN EXISTING PROGRAMS.
83--8321
FY'84 Budget Reductionternatives
September 23, 1983
Page 8
ALTERNATIVE 4 (cont'd.)
ELIMINATION OF ALL GROUNDS MAINTENANCE AT THE FIRE STATIONS AND POLICE
HEADQUARTERS.
REDUCTION IN MAINTENANCE AND REPAIRS AT ALL PARK FACILITIES BY 39%,
WHICH COULD RESULT IN HAZARDOUS CONDITIONS FOR PARK USERS AND INCREASED
LIABILITIES FOR THE CITY.
REDUCTION OF TREE•MAINTENANCE IN THE CITY'S PUBLIC RIGHTS -OF -WAY.
REDUCTION IN PURCHASE OF PUBLIC WORKS MAINTENANCE MATERIALS RESULTS IN
THE SAFING-UP OF MOST BROKEN OR DETERIORATED PUBLIC FACILITIES SUCH AS
SIDEWALK AND STORM DRAINS AS OPPOSED TO REPLACEMENT.
ELIMINATION OF CLEAN-UP ALONG CANAL BANKS, EXPRESSWAY RIGHTS -OF -WAY
OUTSIDE THE LIMITED ACCESS FENCE, AND ALLEYS CAUSING THESE AREAS TO
BECOME OVERGROWN AND LITTERED WITH TRASH.
IMPAIRED PROCESSING OF ZONING RECOMMENDATIONS AS REQUIRED BY ZONING
ORDINANCE 9500.
INABILITY TO CONVERT THE POLICE COMPUTER -AIDED DISPATCHING SYSTEM,
MOBILE DATA TERMINAL AND COMPUTER -ASSISTED REPORT ENTRY SYSTEM FROM DEC
MINI -COMPUTERS TO THE BURROUGHS MAINFRAME WHICH WILL CONTRIBUTE TO THE
FURTHER DETERIORATION OF ALREADY OUTDATED AND UNRELIABLE SYSTEMS AND
RESULT IN SLOWER PUBLIC SAFETY RESPONSE TIMES. AS A RESULT POLICE
OFFICERS ON THE STREET WILL NOT HAVE TIMELY ACCESS TO INFORMATION
THROUGH LOCAL, STATE, AND NATIONAL NET14ORKS WHICH IS ESSENTIAL TO THEIR
SAFETY AND THE PROTECTION OF RESIDENTS.
REDUCTION OF MONTHLY MEETINGS OF THE CODE ENFORCEMENT BOARD FROM TWO TO
ONE.
REDUCTION IN INFORMATION AND REFERRAL SERVICES TO THE PUBLIC THROUGH
THE CITIZEN RESPONSE CENTER.
REDUCTION IN THE NATIONWIDE PROMOTIONAL ACTIVITIES MARKETING THE CITY'S
CONVENTION SERVICES WHICH COULD RESULT IN A LOSS OF CONVENTION
BUSINESS.
Budget Reduction
$983,825
ALTERNATIVE 5
Percentage Reduction
3.77%
Position Reduction
*1
REDUCED AVAILABILITY OF RECREATIONAL ACTIVITIES TO CITY RESIDENTS DUE
TO ELIMINATION OF FULL-TIME STAFFING AND PROGRAMMING FOR COMSTOCK, FERN
ISLE, AND REEVES PARKS.
83-~8321
AMR
FY'84 Budget Reductioternatives
September 23, 1983
Page 9
ALTERNATIVE 5 fcont'd.
REDUCTION IN CONCERTS AND DISCOS AND THE COORDINATION OF FESTIVALS SUCH
AS SUMMER SPLASHDOWN DISCOS AT VIRGINIA KEY BEACH, PACE CONCERTS,
HAITIAN FESTIVAL, PUERTO RICO DAY FESTIVAL, GOOMBAY FESTIVAL,
INTERNATIONAL FOLK FESTIVAL, FIESTA BY THE BAY, GREATER MIAMI YOUTH
SYMPHONY, COCONUT GROVE ARTS FESTIVAL, AND CALLE OCHO OPEN HOUSE.
REDUCTION IN PROPERTY MAINTENANCE FUNDS WILL PERMIT ONLY MINIMAL
GENERAL MAINTENANCE TO ALL PARK FACILITIES.
ELIMINATION OF ROUTINE WATERING AND FERTILIZATION OF CITY PLANTERS
WHICH WILL RESULT IN THE YELLOWING AND EVENTUAL DEATH OF PALM TREES AND
OTHER GREENERY.
REDUCTION IN PURCHASE OF PUBLIC WORKS MAINTENANCE MATERIALS RESULTS IN
THE SAFING-UP OF MOST BROKEN OR DETERIORATED PUBLIC FACILITIES SUCH AS
SIDEWALK AND STORM DRAINS AS OPPOSED TO REPLACEMENT.
IMPAIRED PROCESSING OF ZONING RECOMMENDATIONS AS REQUIRED BY ZONING
ORDINANCE 9500.
DELAY IN CONVERTING THE POLICE COMPUTER -AIDED DISPATCHING SYSTEM,
MOBILE DATA TERMINAL AND COMPUTER -ASSISTED REPORT ENTRY SYSTEM FROM DEC
MINI -COMPUTERS TO THE BURROUGHS MAINFRAME WHICH WILL CONTRIBUTE TO THE
FURTHER DETERIORATION OF ALREADY OUTDATED AND UNRELIABLE SYSTEMS AND
RESULT IN SLOWER PUBLIC SAFETY RESPONSE TIMES. AS A RESULT POLICE
OFFICERS ON THE STREET WILL NOT HAVE TIMELY ACCESS TO INFORMATION
THROUGH LOCAL, STATE, AND NATIONAL NETWORKS WHICH IS ESSENTIAL TO THEIR
SAFETY AND THE PROTECTION OF RESIDENTS.
REDUCTION IN CITY REPRESENTATION AT MAJOR TRADE SHOWS AND SALES CALLS
WHICH COULD RESULT IN LOSS OF CONVENTION BUSINESS.
ALTERNATIVE 6
Budget Reduction Percentage Reduction Position Reduction
$640,998 2.46% 15
REDUCED AVAILABILITY OF RECREATIONAL ACTIVITIES TO CITY RESIDENTS DUE
TO THE ELIMINATION OF FULL-TIME STAFFING AND PROGRAMMING AT COMSTOCK
PARK.
REDUCTION IN CONCERTS AND DISCOS AND THE COORDINATION OF FESTIVALS SUCH
AS SUMMER SPLASHDOWN DISCOS AT VIRGINIA KEY BEACH, PACE CONCERTS,
HAITIAN FESTIVAL, PUERTO RICO DAY FESTIVAL, GOOMBAY FESTIVAL,
INTERNATIONAL FOLK FESTIVAL, FIESTA BY THE BAY, GREATER MIAMI YOUTH
SYMPHONY, COCONUT GROVE ARTS FESTIVAL AND CALLE OCHO OPEN HOUSE.
REDUCTION IN PROPERTY MAINTENANCE FUNDS WILL ELIMINATE ALL SPECIAL
PROJECTS SUCH AS PAINTING, LIGHTING AND AIR CONDITIONING REPAIRS.
83--8321
FY'84 Budget Reductior,Wternatives
September 23, 1983
Page 10
ALTERNATIVE 6 (cont'd.)
REDUCTION IN PURCHASE OF PUBLIC WORKS MAINTENANCE MATERIALS RESULTS IN
THE SAFING-UP OF MOST BROKEN OR DETERIORATED PUBLIC FACILITIES SUCH AS
SIDEWALK AND STORM DRAINS AS OPPOSED TO REPLACEMENT.
ELIMINATION OF THE PRODUCTION OF SCALE MAPS AND MICROFICHE SHOWING
BUILDINGS, LOTS AND OCCUPANCY FOR FLAGAMI AND PARTS OF MODEL CITY
RESULTING IN THE INABILITY TO EFFECTIVELY PLAN FOR SOUND DEVELOPMENT IN
THESE AREAS.
DELAY IN CONVERTING THE POLICE COMPUTER -AIDED DISPATCHING SYSTEMS,
MOBILE DATA TERMINAL AND COMPUTER -ASSISTED REPORT ENTRY SYSTEM FROM DEC
MINI -COMPUTERS TO THE BURROUGHS MAINFRAME WHICH WILL CONTRIBUTE TO THE
FURTHER DETERIORATION OF ALREADY OUTDATED AND UNRELIABLE SYSTEMS AND
RESULT IN SLOWER PUBLIC SAFETY RESPONSE TIMES. AS A RESULT POLICE
OFFICERS ON THE STREET WILL NOT HAVE TIMELY ACCESS TO INFORMATION
THROUGH LOCAL, STATE, AND NATIONAL NETWORKS WHICH IS ESSENTIAL TO THEIR
SAFETY AND THE PROTECTION OF RESIDENTS.
REDUCTION IN CITY REPRESENTATION AT MAJOR TRADE SHOWS AND SALES CALLS
WHICH COULD RESULT IN LOSS OF CONVENTION BUSINESS.
IV. CONCLUSION
I must advise you that the above -listed reductions will result in further
erosion of our already reduced level of services. Moreover, any deviation
from the proposed budget for FY'84 represents a substantial shift away from
the concept of maintaining a balanced level of services which I recommend
we continue to pursue. It should be noted that among the many factors used
by bond rating companies to evaluate the fiscal soundness of local
governments, a key measure is the jurisdiction's capacity to maintain an
adequately balanced mix of services. Such a service mix provides for
the welfare and quality of life for the community by offering a rational
and integrated balance of public services and maintenance of the City's
infrastructure.
In light of this argument, it is recommended that the Mayor and Members of
the City Commission reconsider carefully the issues of hiring additional
police officers and reducing the property tax revenue for the FY'84 budget.
83-832'
EXHIBIT I
nCDADTMFHT
1 Office of the Mayor
2 Bd. of Commissioners
403 City Manager
4 Labor Relations
5 Public Information
6 Intergovernmental Affairs
7 Internal Audits
8 Convention Bureau
9 City Clerk
10 Civil Service
11 Community Development
12 Computers
13 Economic Development
14 Finance
15 Human Resources
16 Int'l Trade Promotion
17 Law
18 Management and Budget
19 Parks
90 Planning
z1 Planning & Zoning Bds.
22 Public Works
23 Recreation
TOTAL GENERAL FUND
CITY OF MIAMI
POSITION AND DOLLAR REDUCTION BY DEPARTMENTS
FY'84
Pns- AMOUNT # POS. AMOUNT # POS. AMOUNT # POS. AMOUNT # POS. AMOUNT # POS.
3
$ 80,802
2
$ 40,048
1
$ 30,234
1
$ 19,816
-
$ 10,284 -
8
137,522
4
68,159
1
51,456
-
33,725
-
17,504 -
1
7
277,161
5
137,368
3
103,705
3
67,970
1
35,276
71,172
-
35,275
-
26,630
-
17,454
-
9,059 -
8
198,772
3
98,516
2
74,374
1
48,746
1
25,299 -
2
38,184
1
18,925
1
14,287
1
9,364
-
4,860 -
5
124,761
3
61,835
2
46,682
1
30,596
1
15,879 -
2
74,941
-
37,142
-
28,040
-
18,378
-
9,538 -
1
92,378
-
45,785
-
34,565
-
22,654
-
11,758 -
2
43,244
-
21,433
-
16,181
-
10,605
-
5,504 -
4
175,398
2
86,931
2
65,628
2
43,014
1
22,324 -
15
596,057
6
295,420
4
223,025
2
146,174
1
75,865 -
1
64,991
-
32,211
-
24,317
-
15,938
-
8,272 -
25
13
749,610
410,792
13
6
371,524
203,598
11
5
280,480
153,705
7
4
183,831
100,741
3
2
95,409 2
52,285 1
2
89,283
1
44,251
1
33,407
1
21,895
1
11,364 -
9
288,945
5
143,208
4
108,114
3
70,860
1
36,776 1
14
370,788
7
183,771
5
138,737
3
90,930
2
47,193 1
31
1,156,644
20
- 573,260
12
432,779
6
283,650
1
147,215 1
7
228,072
4
113,038
3
85,337
2
55,931
1
29,029 -
2
67,093
2
33,253
1
25,104
1
16,454
-
8,539 -
40
1,405,712
24
696,705
18
525,972
10
344,730
3
178,916 -
23
987,423
14
489,390
8
369,462
6
242,151
6
1259677 4
S
0%
1
3,166 6
10,346 7
6,215 8
7,661 9
3,586 10
14,545 11
49,429 12
5,389 13
62,162 14
34,065 15
7,404 16
23,961 17
30,748 18
95,916 19
18,913 20
5,564 21
116,571 22
81,883 23
224 $7,729,745 122 $3,831,046 84 $2,892,221 54 $1,895,607 25 $983,825 11 $640,998
Building & Vehicle
Maintenance 36 * 13 * 11 * 9 * 5 * 3
TOTAL 260 $7.729,745 135 $3,831,046 95 $2,892,221 63 $1,895,607 30 $983,825 14 $640,998
*Building and Vehicle Maintenance reductions are included in above general fund departmental budgets.
L/DMB1
Miller Dawkins
Commissioner
1 1
Howard V. Gary
City Manger i
0
"ITE1-0; 71Cc A FN10ZAN0UTA
September 20, 1983 -;.-_
FY '81 & FY '82 Budget
Reductions
In response to your inquiry, please be informed that the City has
executed substantial budget cuts in most City activities for
FY 181 and FY 182 to divert approximately $20 million to the expan-
sion of police services.
This action necessitated the elimination of 265 City positions as well
as the elimination of 741 CETA positions. On an average, each depart=
ment's budget was reduced by more than 1206. Including CETA reduction
this percentage increases to 45%.
Below is the summary of budget reductions and major services reductions:
Summary of Budget Reductions
General Fund
FY '82 Cuts during Public Hearings
FY '81 and FY '82 Budget Reductions
Total General Fund
CETA
FY 181 and FY '82 CETA Cuts
Total
Position Reductions
FY '81 and FY 182 Position Reductions
CETA Position Reductions
Total
cc: Honorable Mayor and
Members of the City
Commission
Millions
$ 1.2
6.2
$ 7.4
13.0
$20.4
Number
265
741
1,006
83--8321
Pa,e 2 0 0
RE: FY'f;l and FY'82 Budget Reductions
September 20, 1983
Summjry of Major Service Reductions
(Average 12'. reductions; including CETA cuts a 45', reduction)
1) Reduced level of social service programs, including on -site technical
assistance, and follow-up activities for social service contract agencies.
2) Delayed upgrading of computer hardware and software.
3)
Reduced
level
of recreation activities (including pool programs and
various
recreation services).
4)
Reduced
level
of par:cs maintenance, parks improvements and plant
program.
5)
Reduced
level
of surveying; location of underground facilities;
parkway
maintenance and tree trimmings; and server and sidewalk
maintenance.
E)
Reduced
level
of trash pick-up from once a creek to once biweekly.
7) Reduced level of building and zoning inspections; delay in plan
checking process; delay in follow-up to old and outstanding
perrflts; and reduced microfilming and keypunching support.
8) Reduced level of administrative services in such areas as finance,
budget, and personnel.
Additicnally, detailed suw-caries of FY'81 and FY'82 departmental position
r^d-jctions and budget reductions are enclosed. (Attachment A & B)
83-832r
FY'81 R FY'82 Departmental Position Reductions
Ir
Solid 'Waste
Parks
Recreation
Public Works
Co,rmunity Development
Building & Zoning Inspections
Human Resources
Fire
Police
Other
Total
Attachment A
Numbm-r of Positions Reduced
General Fund
CETA
Total
27
12
39
55
175
230
47
60
107
34
70
104
22
65
87
10
36
46
9
40
49
-
22
22
-
75
75
61
186
247
265
741
1,006
1-4
83-8321
ATTACHMENT B
CITY OF MIAMI
BUDGET REDUCTIONS
'
FY'81
FY'82
Partial
Full
Additional
Budget
Budget
FY'82
Total
Donart-ent •
RedUC Lions
Reductions
Reductions
Reductions
I. Budget Reductions
Office of Mayor
S
$
S 21,650
$ 21,650
Board of Commissioners
23,493
23,493
Office of City Manager
75,619
75,619
Office of Labor Relations
1,607
1,607
Office of Info. & Visitors
57,864
57,864
Office of Internal Audits
19,132
19,132
Convention Bureau
56,284
56,284
Building ?, Zoning
129,656
145,215
145,777
420,648
City Clerk
19,242
19,242
Civil Service
2,660
2,660
Coi:-,munity Development
16,866
20,986
167,095
204,947
Ccinputers & Communications
93,960
93,960
267,892
455,812
Finance
270,000
270,000
Hunan Resources
186,507
186,507
Law
65,966
65,966
Leisure Se►•vices
58,204
260,572
233,165
551,941
lanagement & Budget
77,510
111,310
56,542
245,362
Planning
23,028
45,190
37,849
106,067
Planning & Zoning Bds.
4,643
4,643
Fubl is .Works
707,423
707,423
Solid ;Waste
431,378
-0-
431,378
Parks
201,192
384,392
626,488
1,212,072
Trade and Commerce
47,314
47,314
Enterp►•ise Fund
288,808
288,808
Building & Vehicle Maint.
713,021
713,021
Subtotal
S600,416
$1,493,003
$4,096,041
$6,189,460
II. Bucket Reduction During
FY'82 3udget Hearirm:
Human Resources, SP&A 1,205,665 1,205,665
Total Reductions S600,4I6 S1,493,003 $5,301,706 S7,395,125
Dr-1B46
9/20/0
83-83ZI