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HomeMy WebLinkAboutM-83-08507-1 iw - I 44YA 7 100 F313 S E P 12 "Z: 9: 3A Mr. Manny Alvarez - September 9, 1983 Assistant to City Manager PLANNING AND ZONING AGENDA ITEM g.4()Taw16W14-- Miller J. Dawkins City Commissioner Please include in the September 29th Planning and Zoning Agenda the personal appearance of Mr. Samuel Mason. Mr. Mason's request to make a personal appearance is in regards to the proposed Police -Substation designated for the Northwest 62nd street area. Mr. Mason's address is as follows: Mr. Samuel Mason, Martin Luther King Economic Development Corporation, 6116 N.W. 7th Avenue, Miami, Florida 33127. tb � M OT1 p N e3--ssa _ To Howard V. Gary City Manager e6t4l� /aov,.O rROM Kenneth 1. Harms Chief of Police Police Mini -Stations CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM DATE September 16, 1983 5U9JECT Mini -Station Concept REFERENCES ENCLOSURES In exploring the use of police mini -stations in the City of Miami the overall cost of this type of concept must be compared to the overall benefit to the citizens thru the delivery of police service. The City of Miami has 34.32 square miles of land area to be patrolled thru the use of vehicular, motorcycle, horse and foot patrols. Based on geographic size alone, the city is not sufficient land area to demonstrate the need for remote police stations that would provide increased benefits in police service delivery. Traditionally police performance is measured in the delivery of service to the citizen in his time of need. City of Miami Police average response time to emergency calls in 19-33 is 6 minutes. All calls for service should remain handled by the main police facility. The mini station will not improve response time due to, should the Police Officer in the mini station receive a call via the telephone he must then transmit via a police radio to the dispatcher the information who in turn decides procedure for dispatch. The Police Officer in the mini station becomes an added step in the vertical response procedure. The pros and cons of mini stations are many. The following examples briefly make an argument for either side of the issue: Advantages: I. Improved citizens - police rapport with neighborhood residents and businessman. 2. Provide greater public convenience. 3. Improved citizen perception of police. 4. Provides informal interaction between police officers aril citizen. S. Provides location for walk-in reports. 6. Dispelling of rumors concerning police operations and policies. ALE FIN 3 83-850 . 1 +. •c t c : ... , :� c t!' i'li' SCimen- of poll!#- . -, .!+ ,. ,-4 i. aci •.0 Ct`R. f A'ir' l a�'i} �' Ji. +ia�' �S .5 :�'►i mil. �-tec. fU' CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM To. Howard V. Gary OATE September 16, 1983 ALE FIN 3 City Manager ,/ sus1ECT Mini -Station Concept e6Vft4&l�(,l�n 4 RROM Kenneth 1. Harms REFERENCES Chief of Police ENCLOSURES Police Mini -Stations In exploring the use of police mini -stations in the City of Miami the overall cost of this type of concept must be compared to the overall benefit to the citizens thru the delivery of police service. The City of Miami has 34.32 square miles of land area to be patrolled thru the use of vehicular, motorcycle, horse and foot patrols. Based on geographic size alone, the city is not sufficient land area to demonstrate the need for remote police stations that would provide increased benefits in police service delivery. Traditionally police performance is measured in the delivery of service to the citizen in his time of need. City of Miami Police average response time to emergency calls in 1993 is 6 minutes. All calls for service should remain handled by the main police facility. The mini station will not improve response time due to, should the Police Officer in the mini station receive a call via the telephone he must then transmit via a police radio to the dispatcher the information who in turn decides procedure for dispatch. The Police Officer in the mini station becomes an added step in the vertical response procedure. The pros and cons of mini stations are many. The following examples briefly make an argument for either side of the issue: Advantages: 1. Improved citizens - police rapport with neighborhood residents and businessman. 2. Provide greater public convenience. 3. Improved citizen perception of police. 4. Provides informal interaction between police officers and citizen. S. Provides location for walk-in reports. 6. Dispelling of rumors concerning police operations and policies. 83 -850 . a 6 0-1 -2- Disadvantages: 1. Loss of street patrol personnel to staff mini -station office. 2. Expand lines of control and reduced levels of supervision. 3. Duplication of service resulting in increased costs. 4. Fragmentation of departmental line of commun.cation. S. Reduces timely distribution of inforrna t � • . 6. Conflicts with ICAP philosophy c : -a1 crime analysis and allocations of manpower. 7. The potential for "Constituency Capture", whereby a particular interest group might exert excessive influence on the decentralized staff to act in ways contrary to the enforcement of overall laws governing the total City of Miami. 8. Provides multiple targets physically and symbolically in times of civil unrest, political terrorism, etc., whereby police may be forced to take action to protect the station or symbol of authority. 91 Demands for additional stations based on requests rather than capability of the Police Department to provide these increased services at a premium cost. The requests for additional mini stations is a real issue in Miami, with a minimum of 12 identifiable neighborhoods that would probably desire a police mini -station in their area. Number of possible mini -stations in identifiable neighborhoods: Coconut Grove - 2 Little Haiti - 1 Little Havana - 3 Overtown -1 Allapattah -1 Wynwood - 1 Little River - 1 Flagami - 1 Edison Center - 1 In order to obtain a realistic picture of costs relative to the establishment of police mini -stations the following analysis of leasing space and construction is submitted for consideration. Approximately 19000 square feet is the minimum amount of space that would be needed for a mini -station. This would provide room for offices, restrooms and a small conference room. Operations such as the Criminal Investigations Section, Patrol Section and Support Services should not base out of these facilities. These operations should remain at the main police headquarters to facilitate ICAP principles. 8a-850 . -3- Services such as prisoner processing or hold cells should also remain at the main headquarters where supervision is constant. This also removes prisoners from the neighborhoods where inflamatory situations could occcur. Furthermore, prisoner processing is the responsibility of Dade County corrections. The only services the City provides with regard to prisoners is fingerprinting, video and photo printing. To duplicate this function would be costly in terms of manpower and equipment. Leasing Space Leasing space to create a police Mini -station within a specified geographical area can produce many problems. Leasing space can lead to the appearance of conflicts of interest. It can lead to the indiscriminant proliferation of mini -stations sites into areas where they will serve no real purpose, or meet any major police objective, but will decrease personnel availability. When property is leased for a mini -station it is usually located where the cheapest cost per square foot is found. The criteria should be to place a police mini -station where it is most needed and not where the cheapest cost per square foot is located. Leasing Cost Utilizing an average cost approximately of $10.00 per square foot per year, the lease cost alone would be $10,000 for 1,000 square feet. It should be noted that the square footage cost is higher in other areas of the City. Some additional cost would be incurred to modify internal configurations at a one time cost estimated at $7,500 per mini -station. Building (leased/yr.)1,000 sq. ft. @$10,00/Sq. Ft. Security Provisions Renovations Sub Total Total Yearly Cost of Staffing, Supplies and Utilities (Ref. Page 4) First Year Total Cost/Lease per Mini Station First Year Total Cost/Lease Four Mini Stations First Year Total Cost/Lease Twelve Mini Stations NOTE: Bond Funds cannot be used for leasing a facility. absorbed by other city funds. $ 10,000.00 $ 29665.00 7,500.00 209165.0 $ 3039660.00 323,82 0 $1,2959300.00 $3,8859900.00 Lease monies would have to be 83-850 -4- Construction: Utilizing an estimated cost of $55.00 per square foot, the construction of a mini - station facility would cost approximately $559000.00 excluding cost of land and other variables. Depending on the area selected land could cost anywhere from $3.00 a square foot in Liberty City to $20.00 a square foot in Coconut Grove. A median cost of $8.00 a square foot for land is used for this report. Purchasing a 75' x 100' parcel of land for a total of7500 sq. ft. would cost the City of Miami $60,000. Construction Cost Breakdown: Cost to Build Structure -1,000 sq. ft. @$55.00 sq. ft. Land Purchase - 7500 sq. ft. @$8.00 sq. ft. Paved Parking Area - 6 Parking Slots @$1,000 each Security Provisions Sub -Total 20% Contingency Fees, Engineering Design Preparation, Inspections, Advertising Total Yearly Cost of Staffing, Supplies and Utilities (Ref. Page 5) First Year Total Cost of One Mini Station First Year Total Cost of Four Mini Stations First Year Total Cost of Twelve Mini Stations $ 559000.00 $ 60,000.00 $ 69000.00 2 665.00 123,665.00 $ 249733.00 $ 303,660.00 $ 4529058.00 $198099232.00 $594249696.00 NOTE: Although Bond Funds can be used to construct a mini station, the monies cannot be used for staffing and supplies. Traditional staffing is 5 police officers to cover 24 hour 7 days a week schedule. The yearly cost of $303,660 would be for each mini -station with one police officer and one PSA staff 7 days a week. Requests for additional staffing, expanded hours and increased supervisory presence would increase costs accordingly. The establishment of the one existing mini -station has led to requests for more. It can be anticipated that at least the twelve major neighborhoods will all request stations. One station would cost $148,398.00 to build and $303,660 to operate each year. Twelve stations would cost $1,780,776.00 to construct and $3,643,92000 per year to operate. Utilizing the $3,643,920.00 recurring yearly operating cost for twelve stations and comparing it to $38,000 for a new police officer, this department could hire 95.9 additional police officers or 7.9 police officers per mini -station. 83-8SQ . o 0 • - 5 - Cost of Staffing, Supplies and Utilities: First Year Operation $323,370. Office Eauioment 4 desks @ $268 each 8 Chairs 1 conference table 10 conference chairs 2 file cabinets @ $357 each 1 typewriter @ $1,035 each 1 calculator Total Office Supplies (Set-up) Wisce 11 aneous Utilities Southern Bell 4 rotating lines (instal.) long distance charges *FPL (Serv. charge b dep.) *Water b Sewer (deposit) Personnel Minimum Staffing) .. s (including fringe) @$2,895 each per month 5 PSA's (including fringe) @D $1,723 each per month Renovation Maintenance (Contractual) Communications CRT Burroughs Dedicated lines One Time Cost Recurring Cost (Monthly) $19,710 $ 25,305.00 Recurring Yee- ly Cost .�30� 3,660.00 S� t J ,J00 b 714 $ 1,035 $ 200 $ 5,821. $ 600 $ 329 $ 1,440 $ 20 Total — 1T F9 Tota 1 $ 7,500 $ 4,000 $ 30 $ 225 50 $ 11500 $ 1. 15 $14,475 $ 8,615 23, 0 $ 200 $ 200 83"85G.