HomeMy WebLinkAboutR-83-0957j-83-888 0 09
RESOI,fITION NO. 13"".�.�%'
A RESOLUTION ACCEPTING THE BID OF DESK
CONCEPTS, INC. FOR FURNISHING 220 ITEMS
OF OFFICE FURNISIIINGS TO THE DEPARTMENT
OF COMPUTERS AT A TOTAL COST OF $29,361.80
ALLOCATING FUNDS THEREFOR FROM THE PRIOR
YEAR RESERVE FUND; AUTHORIZING THE CITY
MANAGER TO INSTRUCT THE PURCHASING AGENT
TO ISSUE A PURCHASE ORDER FOR THIS EQUIPMENT.
WHEREAS, pursuant to public noticr,, scaled bids were
received August 22, 1983 for the furnishing of 220 Items of
Office Furniture to the Department of Computers; and
WHEREAS, invitations were mailed to 41 potential
suppliers and 3 bids were received; and
WHEREAS, funds for this purchase are available in the
Prior Year Reserve Fund; and
WHEREAS, this equipment will be used by the Department
of Computers for the purpose of providing new office furniture for
additional personnel and new computer equipment; and
WHEREAS, the City Manager and the Director of the Depart-
ment of Computers recommend that the bid received from Desk
Concepts, Inc. be accepted as the only responsible and responsive
bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
Section 1. The August 22, 1983 bid of Desk Concepts, Inc.
for furnishing 220 Items of Office Furnishings to the Department
of Computers at a total cost of $29,361.80 is hereby accepted with
funds therefor hereby allocated from the Prior Year Reserve Fund.
Section 2. That the City Manager is hereby authorized
to instructth-J Purchasing Agent to issue a Purchase Order for
this equipment.
CITY COMMISSION
ME'ETINC OF
OCT 255 1983n 1�j
RESOtiil�L. , ;,. 83-95
REME.Rti;
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PASSED AND ADOPTED this '25th day of October 1983.
ice Ferre
MAURICE A. FERRE
M A Y 0 R
ATTEST:
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Rl�tPH G. ONGIE, eT Y CLERK
PREPARED AND APPROVED BY:
ROB RT F. CLARK
DEPUTY CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
r . ��it ou - 4e
f�
SE R. GARCIA-PEDROSA
// ITY ATTORNEY
83-95
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103
CITY OF MIAMI. FLORIDA
• INTER -OFFICE. MEMORANDUM
Howard V. Gary DATE September 15,1983 FILE
City Manager
SUBJECT Recommendation for Resolution an
Award of Bid: ;To. 82-83-118
Office Furnishings - Computer De
FROM S ami t Roy, Director REFERENCES
Department of Computers
ENCLOSURES
It is recommended that the award be
made and a resolution be passed ac-
cepting the lowest responsible and
responsive bid as received from Desk
Concepts, Incorporated for furnish-
ing Office and Training area Furni-
ture at a total cost of $29,361.80.
Pursuant to public notice, seal bids were received August 22, 1983
for furnishing office and training area furniture for the Depart-
ment of Computers.
The equipment is needed in order to provide adequate work and
training space for the programming staff. The Department of Com-
puters has gained a number of new positions and has merged two
other department's programming staff with our existing programmers
resulting in the need for additional office space and equipment.
The existing work stations will not accommodate our needs with the
acquisition of the new replacement terminals. The work stations
are too narrow to adequately hold the terminals and keyboards used
by the programmers during day-to-day operations. Desk wi th re-
turns are needed to prov id sufficient work space for the pro-
3rammers to adequately and efficiently perform thetr duties.
Add itionalIv, the new facility will have a large training center
and should be furnished with chairs and large tables so that :ade-
quate space is provided during training sessions.
The acquisition of this furniture should adequately meet our needs
aver the next few years.
Fund s for this purchase are available in our FY '82-83 fiscal op-
erating bud,,et.
/pI
83--95 d
sk
ITEM:
DEPARTMENT:
TYPE OF PURCHASE:
AWARD OF BID
Bid No. 82-83-11R
220 Items of Office Furniture
Computers
Sincle Purchase
REASON: New equipment required for additional
personnel and new computer equipment
POTENTIAL BIDDERS: 41
BIDS RECEIVED:
TABULATION:
FUNDS:
BID EVALUATION:
Cateaor
Prior Bidders
Black American
Hispanic American
Non -Minority
New Bidders
Black American
Hisoan.ic American.
von -Minority
Courtesy Notifications
"No Bids"
Late Bids
Totals
3
Attached
Prior Year Reserve Fund
The bid of Desk Concepts is the only
responsive and responsible bid received.
It meets all specifications and is recom-
mended for award.
Two other "bids" were received, from
Professional Business Enterprises and from
Alpha Business Services, Inc., but are non-
responsive due to the bidders' failure to
include bid security as required..
Following is an analysis of the invitation
to bid:
Number of Bid
Invitations Mailed
0
1
5
6
14
15
4
45
Number of
Responses
8
1. Reasons for "No Bid" were as follows:
1. "Cannot meet specifications." (Hispanic American)
2. "Unable to meet specifications at this time."
3. "',':.able to submit a bid at this time. "
4. "Due to commitments, cannot bid with certainty of delivery
on specified date." (Hispanic Business)
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Sa3-95
5. "Unable to quote the manufacturer of the items." (Hispanic
Business)
6. "Unable to acquire necessary bonds in sufficient time to
meet bid deadline." (Black Business)
RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE
TO DESK CONCEPTS, INC. I`i THE TOTAL
AMOUNT OF $29,361.80.
Purchasing Agent
Date
The above award meets the requirements of the Department of Computers,
and approval is recommended.
Director
Date
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