HomeMy WebLinkAboutR-83-0955J-033-882 t r
RI;SOI [,r1l��:V NO.I �I
A RESOLUTION ACCEPTING THE BIDS OF CHLORIDE
BATTERIES AT A PROPOSED COST Oh $2,032.52,
DOUGLAS BATTERY MANUFACTURING CO. AT A PROPOSED
COST OF $9,358.00, ELECTRO-SERVICES, INC. AT A
PROPOSED COST OF $581.04, HI -VOLT CONTRACT SALES,
INC. AT A PROPOSED COST OF $41,342.09, AND INTER-
STATE BATTERIES AT A PROPOSED COST OF $5,385.80
FOR FURNISHING AUTO AND TRUCK BATTERIES ON A
CONTRACT BASIS FOR ONE (1) YEAR TO VARIOUS CITY
DEPARTMENTS AT A TOTAL PROPOSED COST OF
$58,699.45; ALLOCATING FUNDS THEREFOR FROM THE
1983-84 OPERATING BUDGETS OF THE USING DEPART-
MENTS; AUTHORIZING THE CITY MANAGER TO INSTRUCT
THE PURCHASING AGENT TO ISSUE PURCHASE ORDERS
FOR THIS EQUIPMENT, SUBJECT TO THE AVAILABILITY
OF FUNDS.
WHEREAS, pursuant to public notice, sealed bids were
received May 16, 1983 for the furnishing of Auto and Truck
Batteries on a Contract Basis for One (1) Year to Various City
Departments, primarily, the Department of Building and Vehicle
Maintenance, the Department of Fire, Rescue and Inspection
Services, and the Department of Recreation; and
WHEREAS, invitations were mailed to 46 potential
suppliers and 13 bids were received; and
WHEREAS, funds for this purchase will be available in
the 1983-84 Operating Budget; and
WHEREAS, this equipment will be used by Various City
Departments for the purpose of replacing worn and/or defective
equipment on City Vehicles and Generators; and
WHEREAS, the City Manager and the Directors of the
Departments of Building and Vehicle Maintenance, of Fire, Rescue
and Inspection Services, and Recreation recommend that the bids
received from Chloride Batteries, Douglas Battery Manufacturing
Company, Electro-Services, Inc., Hi -Volt Contract Sales, Inc.,
and Interstate Batteries be accepted as the lowest responsible
and responsive bids;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF
THE CITY OF MIAMI, FLORIDA:
CITY C(DIAT41ISSION
NEFTINIG OF
OCT 25 1983
C30
REMARKS
Section 1. The May, 16, 1.983 bids of Chloride Batteries
at a proposed cost of $2,032.52, Douglas Battery Manufacturing
Company at a proposed cost of $9,358.00, Electr_o-Services, Inc.
at a proposed cost of $581.04, fli-Volt Contract Sales, Inc. at
a proposed cost of $41,342.09 and Interstate Batteries at a
proposed cost of $5,385.80 for furnishing Auto and Truck Batteries
on a Contract Basis for One (1) Year to Various City Departments
at a total proposed cost of $58,699.45 are hereby accepted with
funds therefor hereby allocated from the 1983-84 Operating Budgets
of the Using Departments.
Section 2. That the City Manager is hereby authorized
to instruct the Purchasing Agent to issue Purchase Orders for this
equipment, subject to the availability of funds.
PASSED AND ADOPTED this 25th day of October 1983.
ATTEST:
• � � � � f r j` J { -fi +I
RAL i G. ONGIE, CITY CLWY,
PREPARED AND APPROVED BY:
if 144 I. &&4t
ROBERT F. CLARK
DEPUTY CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
f
SE R. GARCIA-PEDROSA
CITY ATTORNEY
Maurice A. Ferre
MAURICE A. FERRE
M A Y 0 R
83-95
C
f
CITY OF MIAMI, FLORIDA /
101 1
INTER -OFFICE MEMORANDUM
-D Mr. Howard V . Gary DATA ' S f ptembe r 27, 1983 FILE:
City Manager
suejEcTRecommendation for Resolution
and award of Bid No. 82-83-17,
Battery Contract - City Wide
CROM A. L. Mullins
REFERENCES
Purchasing ?,gent
ENCLOSURESAward of Bid, Resolution and
Tabulation
It is recommended that the award be made and a
resolution be passed accepting the lowest
responsive and responsible bids for furnishing
Auto and Truck Batteries on a Contract Basis
for One (1) Year to Various City Departments,
as follows: the bid of Chloride Batteries for
approximately 80 Batteries at a proposed cost
of $2,032.52, the bid of Douglas Battery Man-
ufacturing Company for approximately 250
Batteries at a proposed cost of $9,358.00, the
bid of Electro-Services, Inc. for approximately
36 batteries at a proposed cost of $581.04, the
bid of Hi -Volt Contract Sales, Inc. for approxi-
mately 1,273 Batteries at a proposed cost of
S41,342.09, and the bid of Interstate Batteries
for approximately 88 batteries at a proposed
cost of S5,385.80; for a total proposed amount
of $58,699.43.
Pursuant to public notice, sealed bids were received May 16, 1983
for furnishing various Automotive and Truck Batteries on a Contract
Basis for One (1) Year to Various City Departments, primarily,the
Department of Building and Vehicle Maintenance, the Department of
Fire, Rescue and Inspection Services, and the Department of Recrea-
tion.
Invitations were mailed to 46 potential suppliers and 13 bids were
received as per the attached tabulation. One (1) "No Bid" was also
received.
The term of this Contract for supplies shall be a period of One (1)
Year, beginning with the date of award, and may be extended for an
additional period by mutual written consent. The batteries will be
83-955
9
t
:fir. Howard V. Gary
September 28, 1983
Page 2 of 2
used by the various using departments to replace worn or defective
equipment at City -Wide locations, including: the Fire Garage for
fire and rescue apparatus and generators, each Fire Station and
the Fire Training Center for generator plants, the Motor Pool
Maintenance and Heavy Equipment Maintenance Divisions for auto-
motive, truck and heavy equipment vehicles, and at the Melreese
Golf Course for electric golf carts.
Funds for these purchases are available in the 1983-84 Operating
Budgets of the using departments.
83-955
AWARD OF BID
Bid No. 82-83-17
ITEM: Auto and Truck Batteries
DEPARTMENT: City -Wide
TYPE OF PURCHASE: Contract for One (1) Year
REASON: Replacement of worn or defective equipment
POTENTIAL BIDDERS: 46
BIDS RECEIVED: 13
TABULATION: Attached
FUNDS: 1983-84 Operating Budget
BID EVALUATION: Bids were received from 13 suppliers on
25 specific batteries, each to be supplied
wet and dry, and, at the City's option, with
or without trade-in allowance, for a total
of 975 bid items. Since the bid opening,
the using departments have consolidated
their requirements and no longer have need
of items 9, 12, 13, 16, 18, 19, 20, 22, and
23. These items are replaceable by other
batteries on the bid, and have been incorpo-
rated into the award as such.
_ The Bid Specifications stipulated minimum
requirements for each battery, according to
its intended application, and bidders were
requested to indicate whether the product(s)
they offered meet or exceed those require-
ments. As per the tabulation, minimum require-
ments were:
1) specified minimum pro -rated warranty period
2) specified minimum crank performance
(amps at 0° F)
3) specified minimum reserve capacity
(minutes at 80° F).
In all cases, award has been made to the
lowest bidder offering products which meet
or exceed these minimums. Bids for batteries
which did not meet these standards are so
indicated on the tabulation.
Minority participation in this bid is as
indicated in the following analysis and on
the tabulation.
Following is an analysis of the invitation
to bid:
Paae 1 of 3
83-955
Category
Prior Bidders
Black American
Hispanic American
Non -Minority
New Bidders
Black American
Hispanic American
Non -Minority
Courtesy Notifications
"No Bids"
Late Bids
Totals
Number of Bid ;lumber of
Invitations mailed Responses
0 0
0 0
0 0
4
0
8
3
34
10
4
-0-
-
1
-
0
50
14
Reasons for "No Bid" were as follows:
1. "Cannot supply items specified."
RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE
TO CHLORIDE BATTERIES IN THE PROPOSED
AMOUNT OF $2,032.52, DOUGLAS BATTERY
MANUFACTURING CO. IN THE PROPOSED AMOUNT
OF $9,358.00, ELECTRO-SERVICES, INC. IN
THE PROPOSED AMOUNT OF $581.04, HI -VOLT
CONTRACT SALES, INC. IN THE PROPOSED
AMOUNT OF $41,342.09, AND INTERSTATE
BATTERIES IN THE PROPOSED AMOUNT OF
$5,385.80 FOR A TOTAL PROPOSED AMOUNT OF
$58,699.45.
•r
Purchasing Agent
Date
Page 2 of 3
83-955
DC`
The above award meets the requirements of the Department of Building
and Vehicle Maintenance,and approval is recommended.
Directot
Date
The above award meets the requirements of the Department of Fire,
Rescue and Inspection Services, and approval is recommended.
Director
Date
The above award meets the requirements of the Department of Recreation,
and approval is recommended.
Director
Date
Page 3 of 3
83`9J4'