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Home My WebLink AboutR-83-0954PLSOLUTION No. A RESOLUTION ACCEPTING THE BIDS OF SEVERAL SUPPLIERS, AS IDENTIFIED ON THE ATTACHED TABULATION OF BIDS, FOR FURNISHING SPECIFIED AND BALANCE OF I.,INE OFFICE SUPPLIES, AS NEEDED, ON A CONTRACT BASIS FOR ONE (1) YEAR TO THE DEPARTMENT OF FINANCE, PURCHASING DIVISION - CENTRAL STORES AT A `DOTAL, PROPOSED COST OF' $220,000.00; ALLOCATING FUNDS THEREFOR FROM THE 1983-84 INTERNAL SERVICE FUND - CENTRAL STORES; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE PURCHASING AGENT TO ISSUE PURCHASE ORDERS FOR THESE MATERIALS,SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to public notice, sealed bids were received September 12, 1983 for the furnishing of Specified Items and Balance of Line Office Supplies, as needed, on a Contract Basis for One (1) Year to the Department of Finance, Purchasinq Division, Central Stores; and WHEREAS, invitations were mailed to 47 potential suppliers and 16 bids were received; and WHEREAS, funds for this purchase are available in the 1983-84 Internal Service Fund -Central Stores; and WHEREAS, these materials will be used by the Department of Finance, Purchasing Division -Central Stores for the purpose of furnishing office supplies to all City departments on an as needed basis; and WHEREAS, the City Manager and the Director of the Department of Finance recommend that the bids received from the below listed firms, and as identified on the attached tabulation of bids,be accepted as the lowest responsible and responsive bidsi NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The September 12, 1983 bids of the following several suppliers as identified by the attached tabu- lation of bids, for furnishing specific and balance of line Office Supplies, as needed, on a Contract Basis for One (1) Year, to the Department of Finance, Purchasing Divison, Central Stores CITY COIVIMISSIor\ MEETING OF OCT '25 1983 83-95 REMARKS at a total proposed cost of $220 , 000.00 arc, h� reby accepted with funds therefor hereb,: allocated from the 1983-84 Internal Service Fund -Central Stores: BIDDER FOR SPECIFIED ITEMS Ace Office Products, Inc. 00 A & C Stationers (11) Alperstein Brothers, Inc. Barnett's Office Supplies Commercial Office Products (1I) Gator Tape, Inc. I.B.M., Inc. Kemron Office Supply Professional Business Enterprises (II) Sutex Paper Corporation Type 'N Copy Supplies, Inc. FOR BALANCE OF LINE PROPOSED AMOUNT $15,803.00 9,507.00 6,487.00 22,277.00 9,707.00 225.00 6,629.00 28,645.00 233.00 27,900.00 6,027.00 Ace Office Products, A & C Stationers (H) Alperstein Brothers, Barnett's Office Supplies, Commercial Office Products, (1I) Executive Office Products, (H) Kemron Office Supplies.(Purchase from the low bidder at time of order, based on discount). 86,561.00 $220,000.00 (11) Hispanic American Business Section 2. That the City Manager is hereby authorized to instruct the Purchasing Agent to issue Purchase Orders for these materials, subject to the availability of funds. PASSED AND ADOPTED this 25th day of October 1983. ATTEST: R PH G. ONGIE, CITY RKl' PREPARED AND APPROVED BY: �•&A4X ROBERT F. CLARK DEPUTY CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: OSE R.' GARCIA-P ITY ATTORNEY Maurice A. Ferre MAURICE A. FERRE M A Y 0 R 83-95 4 el P CITY OF MIAMI. FLORIDA 100 INTER-OFFICE MEMORANDUM TD Mr. Howard V. Gary DATE September 28, 1983 r��E City Manager SUBJECT Recommendation for Resolution n and award of Bid: No. 82-83-113, Office Supply Contract -City Wide FROM Carlos Garcia, Director REFERENCES Department of Finance ENCLOSURES award of Bid, Resolution, and Tabulation It is recommended that the award be made and a resolution be passed acceptinq the lowest responsible and responsive bids as received from Several Suppliers as per the attached tabulation for furnishing Office Supplies on a Contract Basis for One (1) Year, at a total proposed cost of 220,000.00. Pursuant to public notice, sealed bids were received September 12, 1983 for furnishing approximately 197 specified Items and Balance of Line Office Supplies on a Contract Basis for One (1) Year to the Department of Finance, Purchasing Division - Central Stores. Invitations were mailed to 47 potential suppliers and 16 bids were received as per the attached tabulation. Two (2) "No Bids" were also received. The Purchasing Division - Central Stores maintain an inventory of Office Supplies and forms which are issued to various City departments. Volume purchasing of these supplies and the operation of this system produces a substantial savings in purchasing costs and man-hours. in accordance with the Minority Vendor Procurement Program bids :were solicited from " Black Businesses and from 13 Hispanic Businesses. Of these, one (1) Black and six (6) Hispanic suppliers responded, and five (5) of the 'latter have been recommended for awards of Specified Items totalling $35,249.97 and a percentage of Balance of Line. Funds =or this purchase are available in the :983-94 Internal Service Fund - Central Stores. 83-954 CQ 011 ITEM: DEPARTMENT: TYPE OF PURCHASE: REASON: POTENTIAL BIDDERS: BIDS RECEIVED: TABULATION: FUNDS: BID EVALUATION: AWARD OF BID Bid No. 82-83-113 Office Supplies City Wide (Central Stores) Contract for One (1) ':aar To provide office supplies to all City departments. 47 16 Attached 1983-84 Internal Service Fund - Central Stores For the 197 specified items, award is recommended to the lowest bidders in all but the following instances: Item 21 (Clip Dispenser): The low bid of Executive Office Products, Inc. is not recommended. This is the only item for which they submitted a low bid, and it is administratively unfeasible to split the award further for a savings of only $6.72. Award is recommended to Barnett's, the next lowest bidder. Item 57 (Copy Paper Correction Liquid): Alperstein Brothers, Inc. submitted a low bid, but conditioned the award on an all - or -none basis with items 54, 55 and 56. As the savings is substantially greater with an award to the next lowest bidder, Kemron, this is recommended. Item 140 (Stapler): The product offered by the lowest bidder, Ace Office Products, Inc., is not of the quality required. The next lowest bid of Barnett's is recommended. Item 159 (2" Tape): The product offered by the two (2) lowest bidders, Professional Business Enterprises, Inc. and Ace Office Products, Inc. is not of acceptable quality. Award is recommended to the next lowest bidder, Kemron. Item 197: (Data Binder): The product offered by the low bidder, Barnett's Office Supplies, is not of acceptable quality and award is recommended to Alperstein Brothers, the next lowest bidder. Balance of Line items will be purchased throughout the year from those bidders who offered Balance of Line Discounts, from 10% to 40%, to the City. Purchases will be made to the lowest bidder at the time of order, depending on availability. Page 1 of 3 el rJ Category Prior Bidders Black American Hispanic American Ion -Minority New Bidders Black American Hispanic American Non -Minority Courtesy Nctifications "No Bids" Totals Following is an analysis of the invitation to bid: Number of Bid Invitations Mailed 4 13 6 9 14 4 51 Reasons for "No Bid" were as follows: 1. "Do not manufacture these items." 2. "Quantities are too small." Number of Responses 0 3 8 1 3 1 -0- 2 0 18 RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE AS FOLLOWS: BIDDER FOR SPECIFIED ITEMS Ace Office Products, Inc. (H) A & C Stationers (H) Alperstein Brothers, Inc. Barnett's Office Supplies Commercial Office Products (H) Gator Tape, Inc. I.B.M., Inc. Kemron Office Supplies. Professional Business Enterprises (H) Sutex Paper Corporation Type 'N Copy Supplies, Inc. FOR BALANCE OF LINE PROPOSED AMOUNT Ace Office Products, A & C Stationers,(H) Aloerstein Brother, Barnett's Office Supplies, Commercial Office Products, (H) Executive Office Products, (H) Kamron Office Supplies. (Purchase frcm the low bidder at time of order, based on :viscount) (H) Hispanic American Business $15,803.00 9,507.00 6,487.00 22,277.00 9,707.00 225.00 6,629.00 28,645.00 233.00 27,900.00 6,027.00 86,561.00 $220,000.00 Page 2 of 3 83-954 e 4 Purchasing Agent Date The above award meets the requirements of the Department of Finance, and approval is recommended. � -sr rector Da e Page 3 of 3 83_'954 CITY OF MIAMI. FLA. BID NO. 82-83-113 Item DISC IPTl(N (as or equal to Unit Quart No, that Tecifiled below) -ity .•,� WIT EKDE SICN PRICE / UNIT iXIIIZSICN lJ�1IT D(TIILSICPI PRICE PRIGS Of UNIT E7cI1:IZSION PRICE ExcETSICN 1 Sax, Koney - w/key 9 x 12 ea. 36 ' 2 Bands. Rubber t 18 (Pure rubber)_h lb, Bands, Rubber / 33 Pure._-ubbc_rj 1t_,bt Bands. Rubber 1 54 (Pure_ rubber) 1% lb. Carbon paper 811 X 11� Typewriter (Tagger) Carbon paper 8� X 14 Typewriter (Tagger�_ boxes boxes — 40 300 /- 3 4 5 boxes boxes boxes boxe9 200 200 100 100 - --- 6 -- 7 8 Carbon Paper 8S X 11 Po1ci1 (nu-kote) Carbon Paper 8� X 14 Pencil (nu kote) Cards. Index - Plain 3 x S 9 1M 60M 10 Cards. Index - Ruled 3 X 5 IH 60H I Cards. Index - Plain 4 X 6 1H 40H - IH 40" 12 Cards, Index - Ruled 4 X 6 " I Cards. Index - Plain 5 X 8 1N 20H 14 Cards. Index - Ruled 5 X 8 1H 20M _ 1S Cement. -Rubber - 6z- (Sandord's) bottl 180 , 16 Cheesecloth = 10 yds.-White pkgs- 100 17 Cleaner - Desk /573 cans 72 ' .18 Cleaner - Typewriter-A-78 bottl 36 % 19 Clips 0 1 cto 500 / 20 ICIIPS Jumbo ctn 100 C'� c1TY yr M1Am, ti-A. BID NO. 82-83-113 t. „ i FxiII6 iE1cl � �T p�� DCIt rc, lGa Item No. 21 22 D6QtI.f'I'ICN (as or equal to that specified below) Clip Dispenser - 01500 Unit Q�t -icy UNIT EC>�NSIt]rl PRICE UNIT EXrM K" PRIM UNIT P7z1tE EXTENS ION ea. 48 / Clip Board - Letter #F7-204 ea. 72 23 Clip Board - Legal -?F7-205 ea. 72 150 24 Dictlonary - :.BS-HU5063 ea. 15 Dictionary - IIB5-695 ,, hr•-Zur��s) ea. 26 Duntanes - '�525 (PeR) boxes 27 Dilntangs - :1598 (�1••ar frrnt; boxes 19 Vt v�.l"••• :-t'l.,�n F'raft 6 x 9 h„xeS 29 En�F1o�� Cla.o Fraft 7x 10 boxes �r� rotelo�,��, n Kraft 9 x 12 boxes 31 Envelopes -Clasp Kraft 10x13 oxes 50 40 50 300 200 L00 100 32 Enveinpes-Clasp Kraft 1Ox15 ewes 150 i 33 Envelopes -Clasp Kraft 12x19 oxes 75 34 Envelopes - White fi 10 oxes 400 / 35 Erasers P,46-7084 gr T 36 Erasers ,7tJ6-7099B Rr Z 37 Erasers 8N6-7220 Sr 2 38 Erasers ON6-100 gr 2 39 Erasers RN6-400 gr 2 40 Erasers #N6-7 107_ — � rr 3 1� IQ, C?? C'a