The URL can be used to link to this page

Home My WebLink AboutR-83-0947a E *7 J - 8 3 - 7 4 1 8/2`!831rr D - 4 RESt)I_UT IUN N0. S3-.34'�i A RESOLUTION RAF11YING AND CONFIRMING THE ACT IUN OF I I I F F I T Y MANAGI-R 13Y AN AFFIRMATIVE VOTE: OF NUT I.F5S THAN 4/5111S OF THE 11FM131_Ii5 OF THE: CI TY COMMISSION IN APPROVING THE PURCHASE OF 10 PE1)ES I AL DRINKING FOUNTAINS FROM PENINSULAR SUPPLY COMPANY FOR THE DEPARTMENT OF PARKS AT A TOTAL COST OF $5,577.50; USING FUNDS THEREFOR FROM T13E 1972 PARKS AND RECREATIONAL FACIL I T IE:S GENERAL OHI_IGATION BONI) FUND AND THE UNITED STATES DEPARTMENT OF INTERIOR URBAN PARK AND RECREATION RECOVERY FUND. WHFREAS, pursuant_ to public notice, sealed kids were received June 27, 1983 for the furnishing of 10 pedestal drinking fountains to the Department of Parks; and WHEREAS, invitations were mailed to 28 potential suppliers and of the 12 bids received, that of Peninsular Supply Company was recommended by the Director of the Department of Parks as the lowest responsible and responsive bid; and WHEREAS, this equipment will he used by the Department of Parks to provide new wheelchair and handicapped accessible drinking fountains at 10 city parks; and WHEREAS, the installation and purchase of this equipment are funded, in part, by the United States Department of Interior Urban Park and Recreation Recovery Action Grant Program; and WHEREAS, said federal funding requires that all expenditures he made and all reimbursement requests be filed by September 30, 1983; and WHEREAS, the City Manager has made a written finding that a valid emergency existed for the immediate purchase of 10 pedestal drinking fountains in order to meet federal funding deadlines; and CITY C011,11v1ISSIQN MEETING OF OCT 25 1983 RCSiilul;, 83— FE;yU;i;Y;s O WHEREAS, the balance of funds i q nvai lahle in the 1972 Parks and Rer_reat Tonal Far.i ) it ies General Ohl irlat ion Bond Fund; NOW, THEREFORE, HE F I KFSOLVFD BY I d I COMMISi10N OF IHE CITY OF MIAMI, FLORIDA: Ser.tion 1. The City t•lanagi�r's written finding that there was an einerrlency need for the purchase of 10 pedestal drinking fountains is hereby ratified by an affirmative vote of not less than 4/piths of the members of the City Commission. Section 2. The City Manager's action in approving the emergency purchase of 10 pedestal drinking fountains from Peninsular Supply Company for the Department of Parks at a total cost of $5, 577.50, using funds therefor from the 1972 Parks and Recreational facilities General Obligation Bond Fund and from the United States Department of the Interior Urban Park and Recreation Recovery Funds, is hereby ratified and confirmed. PASSED AND ADOPTED this 25th day of October , 1983. Maurice A. Ferre MAURICE A. F R E M A Y 0 R ATTEST: RA H G. ONGIE CITY CLERK PREPARED AND APPROVED BY: ROBERT F. CLARK DEPUTY CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: 385E R. GARCIA-PEDROSA sITY ATTORNEY i Howard V. Gary City Manager Carl Kern Director Department of Parks July 7, 1983 Recommendation for Resolution and Aware of Bid 482-83-84 - Drinking Fountain Award of Bid and Resolution "It is recommended that the Award be made and a resolution be passed accept- ing the most advantageous bid as re- ceived from Peninsular Supply Co. for furnishing ten (10) Wheelchair -Acces- sible Pedestal Drinking Fountains at a cost of $5,577.50." Pursuant to public notice, sealed bids were received June 27, 1983, for furnishing ten (10) Wheelchair -Accessible Pedestal Drinking Fountains to the Department of Parks. This is a single purchase to be used by the Department of Parks to install a drinking fountain in 10 parks that will enable the handi- capped in wheelchairs to have access to drinking water. Funds are available for this purchase from 1972 Park and Rectaton Facilities General Obligation Bond Funds and U. S. Department —of -.-the Interior Urban Park and Recreation Recovery Fund. CO , CK/HW/cg cc: Enrique Nunez 8 3-3•� i AWARD OF BID Bid No. 82-83-84 ITEM: Ten (10) Pedestal Drinking Fountains DEPARTMENT: Parks TYPE OF PURCHASE: Single Purchase REASON: New, wheelchair -accessible equipment for 10 City Parks POTENTIAL BIDDERS: 33 BIDS RECEIVED: 12 TABULATION: BIDDER UNIT PRICE TOTAL BID A & B Hardware, Inc. $ 499.82 $4,998.20 Merrick International, Inc. 516.00 5,160.00 Penninsular Supply, Company 557.75 5,577.50 _ Dade Pipe and Plumbinq Supply 600.00 6,000.00 J. B. Forbes Plumbing and Heating, Inc. 616.00 6,160.00 Bond Plumbing Supply,Inc. ($530 plus $97.00 627.00 6,270.00 freight) Murray Plumbing Supply, Inc. 639.00 6,390.00 Dade Contract Hardware, Inc. 665.95 6,659.50 American Plumbing and Electrical Supply 670.00 6,700.00 Caribbean Building Supplies, Inc. 688.00 6,880.00 Allied -Access International 694.00 6,940.00 West Building Materials 1,194.94 11,949.40 FUNDS: 1972 Park and Recreational Facilities General Obligation Bond Fund and the U.S. Department of the Interior Urban Park and Recreation Recovery Fund. BID EVALUATION: The lower bids of both A & B Hardware, Inc. and Merrick International, Inc. are not recommended for failure to conform to the following specifications: both offered wall mounted, metal units in lieu of the pedestal -type, reinforced concrete fountains specified. All other bids meet the specifications. Following is an analysis of the invitation to bid: Page 1 of 2 83-94 Number of Bid Number. of Category Invitations Mailed Responses Prior Bidders Black American 0 0 Hispanic American 0 0 Non -Minority 0 0 New Bidders Black American 8 2 Hispanic American 10 2 Non -Minority 15 8 Courtesy Notifications 4 -0- "No Bids" - 1 Late Bids - 1 Totals 37 14 Reason for the "No Bid" was as follows: 1. "Do not sell the item requested." (Hispanic Business) RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO PENNINSULAR SUPPLY COMPANY IN THE TOTAL AMOUNT OF $5,577.50. Purchasing Agent Date The above award meets the requirements of the Department of Parks, and approval is recommended. Director _� g /0 ;;.1 Date Page 2 of 2 83-94i CITY OF MIAMI. FLORIDA INTER; �'a'r2i„ �1:i;tO�ANDUP� I :.L'� v r, TO Howard V. . Gary ' '' ��4 DATE ..S August 11, 1983 City Manager Acceptance of Bid by f Approval FRCM Carl Kern REFERENCES Director Department of Parks ENCLOSURES Emergent We are hereby requesting that the bid from Peninsular Supply Co. for furnishing ten wheelchair -accessible pedestal drinking fountains at a cost of $5,577.50 be accepted on an emergency basis, and that this action be formalized at the September? City Commission meeting. Following appropriate public notice, sealed bids were received June 27, 1983, for furnishing wheelchair -accessible pedestal drinking fountains which are to be installed by contractors working for the City on Handicapped Access Improvement Projects in several City parks. Due to delays in response by some of the prospective bidders, the package for Commission action was not submitted until July 8, and we were unsuccessful in having the item placed on the July 18 and July 28 Agenda. Both the construction projects which include the installation of this equipment and the purchase of these drinking fountains are funded through an Urban Parks and Recreation Recovery Action Grant Program which requires that all expenditures be made and reimbursement requests filed by September 30, 1983. Because of the delivery time required on these drinking fountains we cannot wait until the first meeting in September for award of this bi . With your approval we will proceed with ordering the e i ment. APPROVED: CK// /cg Enclosure /r cc: Purchasing Division City �Managcr 83-84; 83_94 ri 0 22 COMMISSION ACTION -� Howard V. Gary City Manager c R.�m Carl Kern, Director Department of Parks CITY OF M14MI. FLORIDA INTER -OFFICE MEMORANDUM DATE August 12, 1983 FILE S U 9-«7 Resolution ratifying the City Manager's action in accepting a bid for drinking fountains. REFERENCES agenda Item for September 7/83 Commission meeting. FN�_LOSURES "It is recommended that the City Commission ratify and approve the action taken by the City Manager in accepting the bid of Peninsular Supply Company for furnishing ten (10) pedestal drinking fountains to the Department of Parks at a total cost of $5,577.50; in allocating funds therefor from the 1972 Parks and Recreational Facilities General Obligation Bond Funds and the U.S. Department of the Interior Urban Park and Recreation Recovery Fund; and in instructing the purchasing agent to issue a purchase order for this equipment. Following appropriate public notice, sealed bids were received June 27, 1983, for furnishing wheelchair -accessible pedestal drinking fountains which are to be installed by contractors working for the City on Handicapped Access Improvement Projects in several City parks. Due to delays in response by some of the prospective bidders, the package for Commission action was not submitted until July 8, and we were unsuccessful in having the item placed on the July 18 and July 28 Agenda. Both the construction projects which include the installation of this equipment and the purchase of these drinking fountains are funded through an Urban Parks and Recreation Recovery Action Grant Program which requires that all expenditures be made and reimbursement requests filed by September 30, 1983. Because of the delivery time required on these drinking fountains, award of this bid could not wait until the first City Commission meeting in September and authorization to proceed with ordering the equip- ment was received on August 11, 1983. CK/SLM/pem 83-94