HomeMy WebLinkAboutR-83-09444
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RES0LUIION NO. t3 .IZ%
A RESOLUTION ALLOCATING A SUM N01 TO
FXCEED $35,000 FROM SPECIAL PROGRAMS AND
ACCOUNTS, CONTINGENT FUND, TO COVER T I I F
Cos OF THE METRO -MIAMI ACTION PLAN
(MMAP) CONFERENCE HELD JULY 29-30, 1983
AI THE MIAMI CONVENT [ON CENTER.
BE IT RESOLVED BY THE COMMISSION OF 11-1F CITY OF MIAMI,
FL0RIDA:
Section 1. A sum not to exceed $35,000 is hereby
allocated from Special Programs and Accounts, Continqent
Fund, to cover the cost of the Metro -Miami action Plan (MMAP)
Conference held July 20-30, 1983 at. the Miami Convention
Center.
PASSED AND ADOPTED this 25th day of October
T:
LPN G. ONGIE, CITYCLERK-
PREPARED AND APPROVED BY:
eooe� g. &441r
R F. C A K
DEPUTY CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
J-09E R. GARCIA-PEDROSA
CITY ATTORNEY
Maurice A. Ferre
MAURICE A. FERRT
M A Y O R
1983.
CITY COMMISSION
MEETING OF
OCT 25 1983
RESGIui,,., 83-944
REMARKti.
4 if
Metro -Miami Action Plan
Preliminary Conference Budget
July 29-30, 1983
City of Miami/Knight Convention Center
Food Services -Hyatt Regency
Coffee 2,000 cups (100 gals) @ $18/gal + 17%
Gratuity $ 2,106
Buffet Lunch for 1,000 @ $10.75/person + 17% 12,527
Gratuity (1,000 canned drinks @ $1/can 1,000
( lunch)
Danish 2,000 1,000
Canned Drinks (P.M.) for 2,000 @ $1/can 2,000
Corkage Fee for Cocktail $1/person x 2,000 2,000
Sub -Total $20,633
Parkinq at Convention Center Garage
29th July 1000 spaces at $3/space $ 3,000
30th July 200 spaces at $3/space 200
July 5th - 30 10 staff spaces at
$3/space (20 Days) 600
Sub -Total $ 3,800
Duplicating
Xerox 5600, 2-sided copying, stapler 472
transportation, delivery, install 567
rental, 3-days minimum, $189/day ---
additional copies $.65/copy
Second Xerox 5600 1,039
additional copies $.065/copy ---
University of Miami Xerox 5600 price list
attached -`-
Sub-Total $ 2,078
83-944!
83-944-
4 f
Metro -Miami Action Plan
Preliminary Conference Budget
July 29-30, 1983
Page 2
Room Furnishings
Please note that some items will have to be rented from outside firms,
due to the number required.
100 directional signs at $10 each
22" x 28" need copy one week in advance
20 flipcharts at $10/day
50 easels at $2.50 each
7 Blackboards at $10/each
20 Tape recorders at $15/day (Friday only)
client will provide tapes and staff
20 Typewriters - Selectrics
$25/machine, includes pick-up and delivery
service majority delivered afternoon of 28
Q ly - pick-up 1 Aug.
Sub -Total
Telephones
Administrative offices - if ordered on 7/1,
Installation for 2 lines
Service
Equipment - 5/button with hold, touch-tone
rotary
Taxes, franchise charges, etc.
Press Room
5 touch -tones
Installation
Service
Sub -Total
$ 1,000
200
125
70
300
500
$ 2,195
$ 353
145
34
299
177
$ 1,008
83-944-
6
Metro -Miami Action Plan
Preliminary Conference Budget
July 29-30, 1983
Page 3
Room Rentals
Bougainvillea 29th July daily rate
30th July session rate
UM Seminar #1 29th July daily rate
30th July session rate
UM Seminar #2 29th July daily rate
30th July session rate
UM Seminar #3 29th July daily rate
30th Julv session rate
UM Seminar #4 29th July daily rate
30th July session rate
UM Seminar #5 29th July daily rate
30th July session rate
RECAPITULATION
Food & Related Services
Parking
Room Furnishing
Duplicating
Telephones
Room Reservations
$ 65
55
75
50
75
50
75
50
115
75
115
Sub -Total $4,525
$20,633
3,800
2,195
2,078
1,008
4,525
TOTAL $34,239
83-3•14-
83--944,
1 CITY OF MIAMi, FLORIDA ��!
Z.
INTER -OFFICE MEMORANDUM
-o Toward V. Gary DATE October 18, 1983 'ILE
City Manager
SUBJEC" Metro -Miami Action Plan
Budget for Conference
i� July 29-30
FROM Adrienne Macbeth REFEREWr_ES
Special Assistant
ENCLOSURES
It is recommended that the City Commission
adopt a Resolution authorizing the City
Manager to expend funds, not to exceed
$35,000; to cover costs of the July 29-30,
1983 Metro Miami Action Plan Citizens
Conference.
BACKGROUND
The City of Miami has served on the Executive Planning Committee
on the Metro -Miami Action plan since its inception in April, 1983.
At its first meeting in July,the Committee requested that the
City of Miami support the costs of the planned two-day conference
at which the Metro -Miami action Plan would be presented, discussed
and finalized.
This matter was discussed with each member of the City Commission
and all agreed to support the projected Budget for the conference
which was $33,630.
Attached is a revised projected budget of $34,239, based upon the
elemination of a buffet dinner for 200 and the addition of corkage
fees for a cocktail sip (Bacardi Rum provided the beverage), danish
and coffee both mornings and cold drinks both afternoons.
Also attached is a proposed resolution to be included on the
October 25, 1983 Commission Agenda. The M.MAP has begun submitting
invoices for payment and authorization has not been previously
obtained.
83-944-
0
CITY OF WAKC. FLORIDA
INTER -OFFICE MEMORANDUM
?toward V. Gary
City Manager
� "M,� Adrienne Macbet �.`, �����
Special Assistant
BACKGROUND
,ATE October 12, 1983 FILE
SUBJEC- Metro -Miami Action Plan
Budget for Conference
Julv 29-30, 1983
REFERENCES
ENCLOSURES
It is recommended that the City Commission
adopt a Resolution authorizing the City
Manager to expend funds, not to exceed
$35,000; to cover costs of the July 29-30,
1983 Metro Miami Action Plan Citizens
Conference.
The City of Miami has served on the Executive Planning Committee
on the Metro -Miami Action plan since its inception in April 1983.
At its first meeting in July, the Committee requested that the
City of Miami support the costs of the planned two-day conference
at which the Metro -Miami Action Plan would be presented, discussed
and finalized
.ti:!,ct.LKc�— .u�Y.'�.l :tii,.;�•,t.t' � r
The City Commission lied and agreed to support the projected
Budget for the Conference; which was S33,630.
Attached is a revised projected budget of $34,239, based upon the
elimination of a Buffet Dinner for 200 and the addition of corkage
fees for a Cocktail Sip (Bacardi Rum provided the beverage), danish
and coffee both mornings and cold drinks both afternoons.
Also attached is a Resolution to
Commission Agenda. The MMAP has
payment and authorization has not
be included on the October 25, 1983
begun submitting invoices for
been previously obtained.
83_ 944