HomeMy WebLinkAboutR-83-0935J-33-950
RESOLUTION NO. i3 133S,
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE AN AGREEMENT WITH THE HAITIAN AMERICAN
COMMUNITY ASSOCIATION OF DADE COUNTY, INC.
(H.A.C.A.D.) AMENDING THE EXISTING AGREEMENT
DATED AUGUST 8, 1983, TO PROVIDE FOR AN EXTENSION
OF SAID EXISTING AGREEMENT FROM OCTOBER 1, 1983
THROUGH JUNE 30, 1984 IN SUBSTANTIAL ACCORDANCE
WITH THE PROPOSAL FROM H.A.C.A.D. DATED AUGUST 22,
1983 FOR THE PURPOSE OF CONDUCTING MANPOWER
EMPLOYMENT SERVICES FOR HAITIAN ENTRANTS; AND
FURTHER ALLOCATING TO H.A.C.A.D. A SUM OF
$145,000 AVAILABLE FROM A $675,380 STATE OF FLORIDA
GRANT TO PROVIDE FOR SAID AMENDMENT.
WHEREAS, the State of Florida has awarded the City of Miami a
grant of $675,380 in federal funds provided by the United States
Department of Health and Human Services to operate the Entrant
Assistance Program from July 1, 1983 through June 30, 1984; and
WHEREAS, the City of Miami entered into an agreement with the
Haitian American Community Association of Dade County, Inc. on
August 8, 1983 to provide manpower employment services to Haitian
entrants for the period July 1, 1983 through September 30, 1983 and
allocated $55,000 to H.A.C.A.D. to conduct this service component
of the Entrant Assistance Program as authorized by Resolution
No. 86-656 adopted on July 18, 1983; and
WHEREAS, the City of Miami conducted a ccmpetitive negotiation
process to select an agency to provide manpower employment services
to Haitian entrants for the period October 1, 1983 through June 30,
1984; and
WHEREAS, two (2) agencies responded to the advertised competitive
negotiation process by submitting proposals; and
WHEREAS, a committee established to evaluate the two (2) proposals
unanimously selected H.A.C.A.D. as the agency most qualified to provide
the aforementioned services;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The City Manager is hereby authorized to execute an
agreement with the Haitian American Community Association of Dade County,
Inc. (H.A.C.A.D.) amending the existing agreement dated August 8, 1983,
CITY COM".IISSION
Yp;;T,I 74C OF
OCT 25 1983
to provide for an extension of said existing agreement from October 1,
19E3 through June 30, 1984 in substantial accordance with the proposal
from H.A.C.A.D. dated August 22, 1983.
Section 2. A sum of $145,000 available from the State of Florida
to provide manpower employment services to Haitian entrants from
October 1, 1983 through June 30, 1984 is hereby allocated to H.A.C.A.D.,
subject to the availability of funds from the State of Florida, to
perform said services in substantial accordance with H.A.C.A.D.'s
proposal to the City of Miami dated August 22, 1983.
PASSED AND ADOPTED this 25th day of October , 1983.
ATTEST:
RALP G. ONGIE, CITY CLER
PREPARED AND APPROVED BY:
ROBERT F. CLARK
DEPUTY CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
DOSE R. GARCIA-PEDROSA
CITY ATTORNEY
Page 2 of 2
Maurice A. Ferrp
M A Y O R
83-935,
67
.O Howard V. Gary
City Manager
CITY OF MIAMI. FLORIOA
INTER -OFFICE MEMORANDUM
rRoM Cesar H. Odic, ul
Assistant City Manager
DATE September 28, 1983 VILE
SUBJECT Entrant Assistance Program: Con-
tract Award for Manpower Employ-
ment Services for Haitian
REFERENCES Entrants
ENCLOSURES Resolution
It is recommended that the City Com-
mission adopt the attached Resolution
authorizing the City Manager to execute
an agreement with the Haitian American
Community Association of Dade County,
Inc. (H.A.C.A.D.), to conduct manpower
employment services for Haitian entrants
and allocating $145,000, available from
a $675,380 State of Florida grant, to
H.A.C.A.D. to perform said services for
the period October 1, 1983 through June
30, 1984.
A decision by the City Commission is needed by September 30, 1983
relative to the selection of an agency to provide manpower employ-
ment services to Haitian entrants for the period October 1, 1983
through June 30, 1984.
Compliance to Federal and State requirements has prevented this
award from being presented to the City Commission at an earlier
date.
The State of Florida has awarded the City a $675,380 arant to con-
tinue the oceratien of the Entrant Assistance Program frcm July 1,
1983 through June 30, 1934. From this award, a sum of $220,000 was
allocated to provide services to Haitian entrants.
After consultation and approval by the State, the City entered into
an agreement with the Haitian American Community Association of Dade
County, Inc. (HACAD) for $55,000 (3/12ths of $220,000), to provide
manpower emplo%-ment services to Haitian entrants for the period
July 1, 1933 through September 30, 1983.
:approval to enter into this agreement was granted by the Stage con-
ditioned upon. the Citl's conducting a ccmpetitive request -for -proposal
(RFP) process to select the agency to provide these services from
October 1, 1983 through June 30, 1984.
83-935,
0 6
TO: Howard V. Gary September 28, 1983
PROM: Cesar H. Odio Re: Entrant Assistance Program
Due to an under -budgeting of fringe benefits, the amount available
for Haitian services had to be reduced by $20,000, leaving $145,000
available for manpower employment services to Haitians covering the
period October 1, 1983 - June 30, 1984.
On August 11, legal notices were published in several newspapers re-
questing proposals. Ten (10) agencies requested REP instructions.
Two (2) agencies submitted proposals by the September 12, 1983 dead-
line - James E. Scott Community Association, Inc. (JESCA) and the
Haitian American Community Association of Dade County, Inc. (HACAD).
To evaluate the two (2) proposals, a committee was established con-
sisting of Francina Brooks, Assistant Director for Social Programs,
Department of Community Development; Adrienne MacBeth, Special Assis-
tant to the City :tanager for Minority Procurement; Ofelia Parajon, Pro-
ject Director, Entrant Assistance Program; and Frank Rodriguez, Em-
ployment and Training Coordinator, Department of Human Resources.
Staff assistance was provided by John Baldwin, Assistant to the City
Manager for Grant Administration.
On September 26, 1983, the committee met to discuss the proposals
and make a recommendation. The decision was unanimous in favor of
H.A.C.A.D. All of the committee members were pleased with the overall
quality of both proposals and found both agencies capable of providing
the services requested as required in the "instructions -to -bidders".
However, the members found that H.A.C.A.D.'s proposal responded more
directly to the specific work activities in the instructions. JESCA's
proposal included training activities that would improve a person's
potential for employment. However, state restrictions placed on the
use of the grant funds prevent the City from funding these training
activities. H.A.C.A.D.'s proposal contained specific, measurable ob-
jectives for each required service component - i.e., to place at
least 150 clients in unsubsidized employment per quarter.
Generally, JESCA's proposal focused more on the counselling and train-
ing aspects of employment which is fundable under the Job Training
Partnership Act through the South Florida Employment and Training
Consortium, while H.A.C.A.D.'s proposal concentrated on the job
development and placement activities which are fundable under the
grant.
Although JESCA has had more years o: experience in providing manpower
services to the community, H.A.C.A.D. has more experience in providing
job development and placement services to the Haitian population.
Also, H.A.C.A.D.'s board of directors has several Haitians considered
as community leaders in the "Little Haiti" area of the City. The
committee believes this is a positive factor and demonstrates that
H.A.C.A.D. is a more appropriate "ccmmunity-based" organization to
serve the needs or the Haitian population.
83--935
TO: Howard V. Gary September 29, 1983
FROM: Cesar H. Odio Re: Entrant assistance Proaram
Due to an under -budgeting of fringe benefits, the amount available
for Haitian services had to be reduced by $20,000, leaving $145,000
available for manpower employment services to Haitians covering the
period October 1, 1983 - June 30, 1984.
On August 11, legal notices were published in several newspapers re-
questing proposals. Ten (10) agencies requested RFP instructions.
Two (2) agencies submitted proposals by the September 12, 1983 dead-
line - James E. Scott Community Association, Inc. (JESCA) and the
Haitian American Community Association of Dade County, Inc. (HACAD).
To evaluate the two (2) proposals, a committee was established con-
sisting of Francina Brooks, Assistant Director for Social Programs,
Department of Community Development; Adrienne MacBeth, Special Assis-
tant to the City Manager for Minority Procurement; Ofelia Parajon, Pro-
ject Director, Entrant Assistance Program; and Frank Rodriguez, Em-
ployment and Training Coordinator, Department of Human Resources.
Staff assistance was provided by John Baldwin, Assistant to the City
Manager for Grant Administration.
On September 26, 1983, the committee met to discuss the proposals
and make a recommendation. The decision was unanimous in favor of
H.A.C.A.D. All of the committee members were pleased with the overall
quality of both proposals and found both agencies capable of providing
the services requested as required in the "instructions -to -bidders".
However, the members found that H.A.C.A.D.'s proposal responded more
directly to the specific work activities in the instructions. JESCA's
proposal included training activities that would improve a person's
potential for employment. However, state restrictions placed on the
use of the grant funds prevent the City from funding these training
activities. H.A.C.A.D.'s proposal contained specific, measurable ob-
jectives for each required service component - i.e., to place at
least 150 clients in unsubsidized employment per quarter.
Generally, JESCA's proposal focused more on the counselling and train-
ing aspects of employment which is fundable under the Job Training
Partnership Act through the South Florida Employment and Training
Consortium, while H.A.C.A.D.'s proposal concentrated on the job
development and placement activities which are fundable under the
grant.
Although JESCA has had mere years of experience in providing manpower
services to the community, H.A.C.A.D. has more experience in providing
-;ob development and olacement services to the Haitian population.
Also, H.A.C.A.D.'s board of directors has several Haitians considered
as community leaders in the "Little Haiti" area of the City. The
committee believes this is a positive factor and demonstrates that
fi,h.C.A.D. is a more appropriate "community -based" organization to
serve the needs of the Haitian population.
83-935�