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Home My WebLink AboutR-83-0918J - 8 3 - 8 5 6 RI,SOLUT 1 ON, '40. 83—: ifs A RESOLUTION RATIFYING AND CONFIRMING THE ACTION OF THE CITY MANAGER BY AN AFFIRMATIVE VOTE OF NOT LESS THAN 4/5THS OF THE MEMBERS OF THE CITY COMMISSION IN APPROVING THE PURCHASE OF SERVICES FOR THE INSTALLATION OF PLAYGROUND EQUIPMENT FROM PNM CORPORATION AND FROM ESPLANDE CONSTRUCTION, INC. FOR THE DEPART- MENT OF PARKS AT A TOTAL COST OF $36,560; USING FUNDS THEREFOR FROM THE SBA PARK DEVELOPMENT FUND. WHEREAS, pursuant to public notice, sealed bids were received September 8, 1983 for the installation of playground equipment for the Department of Parks; and WHEREAS, of the three bids received, those of PNM Corporation and Esplande Construction, Inc. were recommended by the Director of the Department of Parks as the lowest responsible and responsive bids; and WHEREAS, these projects are funded by the Small Business Administration Parks and Recreational Area Development Program; and WHEREAS, said federal funding requires that all work be completed by September 30, 1983; and WHEREAS, the City Manager has made a written findinq that a valid emergency existed for the immediate purchase of services to install the playground equipment in order to meet federal funding guidelines; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The City Manager's written finding that there was an emergency need for the purchase of services to install playground equipment in 8 City parks is hereby ratified by an affirmative vote of not less than 4/5ths of the members of the City Commission Section 2. The City Manager's action in approving the erriergency purchase of services to install playground equipment from PNM Corporation and Esplande Construction, Inc. for the Department of Parks at a total cost of $36,560.00 using funds therefor from the SBA Park Development Fund, is hereby ratified and confirmed. UITY t;UrUOUSSION MET T 1NG OF OCT 11.5 1983 RESOLUI.u.4 83-911 REMARKS. PASSED AND ADOPTED this ?5t1i __ day of October 1983. ATTEST: LPH 0G. ONGIE!� C Y CLERK PREPARED AND APPROVED BY: ROBERT F. CLARK DEPUTY CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: SE R. GARCIA PEDROSA TY ATTORNEY Page 2 ?laurice A. Ferre MAYOR 83~-91t 1 �f COMMISSION ACTION CITY OF MIAMI. FLORIOA _ - . /� ! INTER -OFFICE MEMORANDUM. -o Howard V. Gary DATE September 13, 1983 FILE. City Manager =RCM Carl Kern Director Department of Parks SU9JEc- Ratification of Approval of the purchase of services to install plavground equipment. REFERENCES. City Commission meeting of October 13, 1983. ENCLOSURES "It is recommended that the City Commission ratify and approve by an affirmative vote of not less the 4/5ths of its members, the action taken by the City Manager, in approv- ing the purchase of services for the instal- lation of playground equipment from PNM Corporation and from Esplande Construction, Inc., for the Department of Parks at a total cost of $36,560, using funds from the SBA Parks Development Fund." Pursuant to public notice, sealed bids were received by the City Clerk's Office on September 8, 1983, for four playground equipment installation projects. Bids were received from three firms with PNM Corporation providing the lowest responsible bid for one project and Esplande Construction, Inc. providing the lowest bids on the remaining three projects. These projects are funded by the Small Business Administration Parks and Recreational area Development Program, a federal program which requires that all work be completed by September 30, 1983. Due to the extremely short time period provided by the terms of the program and in order to avoid losing any of the funds, emergency purchase procedures were authorized and the Purchasing Agent was directed to issue purchase orders to the above mentioned bidders with ratification to follow on October 13, 1983. S L:.S / c g Enclosure 83--91ts -� Howard V. Gary City 'Manager arl Kern irrCt�x'� ✓J D r�ient arks CITY OF MIAM1. FLORIDA INTER -OFFICE MEMORANDUM CArE August 30, 1933 RILE SUBJEC- authorization to Waive the Performance Bond Requirement REFERENCES: ENCLOSURES The Department of Parks, with the concurrance of the Purchasing Agent, Art ,Sullins, and Ms. Adrienne KacBeth, Special Assistant to the City Manager, requests the performance bond requirement be waived for Black Olive Nursery and Landscaping, Inc. for the tree and sod planting projects funded by the Small Business Administration (SBA) Parks and Recreational Area Development Fund. Black Olive Nursery and Landscaping, a minority owned firm, was the low bidder on seven of the twelve tree and sod planting projects funded by the SBA program. The firm has been unable to provide a performance bond to the City For the proposed work. The owner has verbally agreed to allow the City to withhold 30% of the total purchase order amount for six months beyond project completion in lieu of a performance bond. This arrangement will help ensure that the trees and sod will survive as per specifications. (Dis) Approved oward V ..Gary ity :Manager //-7 CK/5LWpem cc: Art :Mullins, Purchasing Agent Adrienne MacBeth, Special Assistant to the City Manager 83--918, • CITY OF MIAMI. FLORIDA 'r'C� L- 3 Sct" ? -o Howard V. Gary OATE: September 16, 1983=1LE: City Manager:-. SUBJECT Approval to Follow Emergency Purchase Procedures for Small Business 7/ Administration Park Development Projec` FROM ar 1 Kern REFERENCES: Director Department of Parks ENCLOSURES. The Department of Parks requests that emergency purchase procedures be followed in awarding contracts for the four playground equipment installation projects funded by the Small Business Administration Parks and Recreational Areas Development Program, to be ratified by the City Commission at their meeting on October 11, 1983, in accordance with Ordinance No. 9572. Background: • In early July 1983, the City was notified that it was eligible to receive funds in the amount of $198,728 for development projects in City parks from the Small Business Administration Parks and Recreational Area Development Program. • On July 18, 1983 the City Commission by Resolution ;#83-631 accepted this grant which proposed landscaping and playground equipment at 21 park sites arranged in 12 projects. • On August 26, 1983, authorization was received to award the bids for the tree and sod planting projects to Black Olive Landscaping and Nursery, Inc. (a Black - owned firm) for $53,300 and to Grove Nurserv, Inc., for $35,545. • On September 8, 1983, after appropriate public notice, 'se wed bids for the four playground equipment instal- lation projects were opened by the City Clerk's office. a The lowest bidder on three of the projects was Esplande Construction, Inc. for a total of $19,710. The lowest responsible bidder on the remaining project was PN.•i Corporation for $16,950. Both firms are Hispanic -owned. A bid tabulation is attached for your information. Page 1 of 2 8 91 t' BID TABliLATIO`7 Bid No. 82-83-129 - Playaround Ecuirment BIDDER Coconut Grove Project No. Construction Corn. 1 $ 13,122.00 2 5,646.00 3 11,550.00 4 5,089.00 TOTALS $ 35,407.00 S L:'i /. 4i 9/9/83 *Lowest responsible bid BIDDER BIDDER PNM Esplande Corr). Construction Inc. $161850.00* Withdrawn 12,350.00 4,960.00* 19,200.00 9,800.00* 9,300.00 4,950.00* $57,700.00 $ 19,710.00 NOTE: The bids received from Coconut Grove Construction Corp. carried the condition that their validity was contingent upon receipt of a purchase order for all four projects. This ccndition resulted in their ineligibility to receive a purchase order for project No. 1, even though they were the lowest bidder on that protect. 83-918,