HomeMy WebLinkAboutR-83-1007J-33-960
RESOLUTION NO. 83-1.007
A RESOLUTION AUTHORIZING THE ISSUANCE
OF A REQUEST FOR PROPOSALS FOR A
MARKET, ENTERTAINMENT COMPLEX AND
MARINA FACILITIES LOCATED IN THE
DINNER KEY AREA OF COCONUT GROVE TO
BE KNOWN AS "GROVE MARKET" AND
SELECTING A CERTIFIED PUBLIC ACCOUNT-
ING FIRM AND APPOINTING MEMBERS TO A
REVIEW COMMITTEE TO EVALUATE PRO-
POSALS AND MAKE RECOMMENDATIONS TO
THE CITY MANAGER AS REQUIRED BY CITY
OF MIAMI CHARTER SECTION 53-C.
WHEREAS, a comprehensive procurement procedures ordinance was submit-
ted to referendum and passed on November 2, 1982, amending the Charter of the
City of Miami; and
WHEREAS, said Charter Amendment allows for "unified development
projects" where an interest in real property is owned or is to be acquired by the
City and is to be used for the development of improvements; and
WHEREAS, the City of Miami Commission by Resolution No. 83-701, dated
July 28, 1`983, determined that for the development of a waterfront -oriented
market and entertainment complex, including food and beverage services, retail
shops and marina facilities located in the Dinner Key area of Coconut Grove to be
known as "Grove Market", it is advantageous for the City to procure from a private
person one or more of the following integrated packages comprising a unified
development project:
- Planning and design, construction and leasing; or
- Planning and design, leasing and management; or
- Planning design, construction and management; or
- Planning and design, construction, leasing and management; and
WHEREAS, said Charter Amendment requires that the City Commission hold
a public hearing to consider the contents of the request for unified development
project proposals; and
WHEREAS, said Charter Amendment further requires that at the conclusion
of the public hearing the City Commission authorize the issuance of the request for
proposals, select a certified public accounting firm and appoint the members of a
review committee from persons recommended by the City Manager;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
CITY COMMISSION
MEETING OF
OCT 27 1983
101*4 rq�. 83-10
REMARKS
Section I. The City Commission authorizes the City Manager to issue a
request for proposals in substantially the form attached for a market, entertain-
ment complex and marina facilities to be located in the Dinner Key area of
Coconut Grove to be known as "Grove Market".
Section 2. The City Commission selects the following Certified Public
Accounting firm to evaluate the proposals and report to the City Manager:
Peat-, Marwick. Mitchell & Co .
Section 3. The City Commission appoints the following to be members of a
review committee to evaluate the proposals and make recommendations to the City
Manager:
Members of the Public
a. Committee Chairman' Jeb Bush
b. Jeffrey Watson
c. Joanne Holshouser
City of Miami Officials
a. Jack Luft, Chief, Urban Design Division
Planning Department
b. Adrienne Macbeth
Special Assistant to the City Manager
PASSED AND ADOPTED this 27th day of October , 1983.
Maurice A. Ferro
MAYOR
EST:
�_dity Clerk
PREPAR�D AND APPROVED BY:
APPROVED AS TO FOR."t AND CORRECTNESS:
ty Attorney
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83--100'7
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Public Notice
City of Miami
Public Hearing - October 27, 1983
The City of Miami City Commission will hold a public hearing on
Thursday, October 27, 1983 at 2:30 PM in City Hall, 3500 Pan
American Drive, Dinner Key, Miami, Florida to consider the
content's of a Request for Proposals for a Unified Development
Project to be developed on a City owned land parcel to be
known as "Grove Market! Grove Market is proposed to be a
commercial development including a market and entertainment
complex and marina facilities.
At the conclusion of the public hearing the commission shall
authorize the issuance of the request for proposals; select
a certified public accounting firm, and appoint the members of
a review committee to evaluate proposals.
Adv. 0516
1
83-1007
56
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ii�T'�;�•C�FFIC:= .'rlt;•101'2r1NDUitA
Honorable Mayor and Members L)ATE October 19, 1983 FILE
of the City Commission
Howard V. Gary
City Manager
;8.Grove Market (City Commission
Meeting October 27, 1983)
-IF Fc Rr_'.cFS
S
It is recommended that the City Commission
approve the attached resolution which authorizes
the City Manager to issue a Request for Pro-
posals tor a market and entertainment complex
to be developed as a unified development project
and further, appoint, based on the recommenda-
tions of the City Manager, a Review Committee
to evaluate each proposal and provide a written
report to the City Manager and appoint a
certified public accounting firm to evaluate each
ro osal and provide a written report to the City
Manager.
On July 28, 1983, the City Commission approved a resolution establishing a public
hearing at which the City Commission shall consider the contents of a Request for
Unified Development Project Proposals for a market and entertainment complex to
be developed on a City owned land parcel located in the Dinner Key area of
Coconut Grove, to be known as "Grove Market" ; and further, at the conclusion of
the public hearing, the Commission to authorize the issuance of the request for
proposals, select a certified public accounting firm to evaluate the viability of
proposals and proposed development teams and to appoint members of a review
committee to evaluate the proposers' qualifications and experience and the
aesthetic and functional quality of the proposed development.
The Charter Amendment authorizing the unified development project requires that
a Request for Unified Development Project Proposals will:
- Generally defined the uses the City is seeking for the project.
- Specify the land parcel to be made available.
- Specify the extent of the City's proposed commitment of funds, property
and services.
- Specify evaluation criteria for a review committee and an independent
certified public accounting firm.
.-
- Define terms that would cause termination of the development agreement
and reserve the right to reject all proposals.
0
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83-100 7
The attached Request for Proposals meet these requirements. It is recommended
that the City Manager be authorized to issue the Grove Market Request for
Proposals.
The Charter Amendment, authorizing Unified Development Projects, authorizes the
City Commission, after a public hearing, to appoint the members of the Review
Committee only from among the persons recommended by the City Manager. Said
Review Committee shall consist of an appropriate number of City officials or
employees and an equal number, plus one, of members of the public.
I am recommending the following appointments to the Review Committee:
Members of the Public
- David Blumberg, Chairman
- Jeffrey Watson
- Joanne Holshouser
City of Miami Officials
- Jack Luft, Chief
Urban Design Division
Planning Department
- Adrianne Macbeth
Special Assistant to the City Manager
The City Commission is also required, under the Charter Amendment, to select a
certified public accounting firm, which firm, shall include at least one member
wi th previous experience in analyzing commercial developments.
The following two firms in rank order are recommended as being qualified under
this requirement of the Unified Development Project Charter Amendment:
Peat, Marwick, Mitchell & Co.
Touche, Ross & Co.
It is requested that the City Commission enact the attached resolution authorizing
issuance of the Request for Proposals, appointment of the Review Committee and
selection of the certified public accounting firm.
Supplementary material will be distributed under separate cover.
e*
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83--JO0'7
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CITY O:= MIAMI. FLORIDA
INTER -OF r ICc MEMORANDUM
Ta= Howard V. Gary DATE: October 21, 1983 FILE:
City Manager
sunjrcr:
Supplemental information
n e ''^
REFERENCES:
Director
Planning and -Zoning Boards COMMISSION AGENDA - October 27, 1983
Administration Department E"cLosuaEs:
The attached is supplemental information for item 56 of the City Commission
meeting of October 27, 1983.
GF:bpm
83-100'7
4P
E
Gentlemen:
DRAFT
Thank you for your interest in the development and lease operation of the proposed
Grove Market. Enclosed is the City of Miami's Request for Proposals which details
the project goals and the submission requirements, current resident and South
Florida visitor demographics, significant area project reports and pertinent legal
and obligatory documents.
Responses to this R.F.P. are due no later than March 2, 1984. The City retains the
option to require a more extensive and detailed submission prior to a final
determination of a developer/operator/lessee team, should the selection process
warrant a second stage review, as well as the right to reject all proposals.
Please carefully review all of the enclosed docurents. It is important that each
proposer comply with all requirements of the submission detailed in the R.F.P. All
information and material submitted will be carefully analyzed by the City and will
be independently verified.
Proposals must present a definitive development program, project definition; site
plan and design concept, completion schedule, financial strategy, and market
feasibility respecting the requirements of this Request for Proposals to form the
basis for selection by the City.
All questions or requests for additional information should be addressed in writing
to Howard V. Gary, City Manager. Any response that could potentially impact
proposals will be furnished to all bidders in the form of addendum.
Proposals must be delivered to Ralph G. Ongie, City Clerk, City Hall, 3500 Pan
American Drive, P.O. Box 330708, Miami, Florida 33133 by 2:00 PM, March 2, 1984
and will be publicly opened on that day.
The City will conduct a pre -proposal developers conference on Monday, December
12, 1983, 2:00 PM at the Second Floor Conference Room, City Administration
Building 275 N.W. 2nd Street, Miami, Florida, 33128. For information regarding
the conference, contact Virginia Barbanera of the Planning Department (305) 579-
6086.
Sincerely,
Howard V. Gary
City Manager
83-100'7
REQUEST FOR PROPOSALS
CITY OF MIAMI
GROVE MARKET
NOVEMBER 1983
MAURICE FERRE, Mayor
J.L. PLUMMER, Vice 'Mayor
JOE CAROLLO, Commissioner
MILLER DAWKINS, Commissioner
DEMETRIO PEREZ, Commissioner
HOWARD V. GARY, City Manager
Proposals Due: 2:00 p.m. March 2, 1984
Sergio Rodriguez, Director
Planning Department
3500 Pan American Drive
!Miami, Florida 33133
DRAFT
83-100'7
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TABLE OF CONTENTS
Cover
Letter
Page
I
Public Notice
I
11
Proposal Overview
2
Summary
2
Proposal Format and Legal Requirements
4
Proposer's Development Plan
7
Estimated Construction Cost
8
Proposer's Method of Operation
8
Proposer's Method of Financing Development
8
Additional Requirements
8
Evaluation Criteria
9
Financing Strategy
I I
Schedule
12
III
Facility Requirements and Design Criteria
13
The Site
13
Historic and Physical Environment
13
Public Spaces
13
Existing Restaurant Facilities
13
Existing Marinas
14
Additional Facilities
14
IV
Operational Requirements
15
Management
15
Advertising and Promotion
15
Equal Opportunity,Minority Employment and Business
Utilization Requirements
15
V
Declaration
16
VI
Financial Disclosure and Professional Information
17
VII
General Contract Terms
32
APPENDICES
A.
Demographics and Tourism
B.
Coconut Grove Economic Impact
C.
Regional and Site Maps
D.
Existing Restaurant Plans
E.
Existing Marino and Ancillary Buildings Plans
F.
Existing leases with Bayshore Properties, Inc.
G.
Enabling and pertinent Legislation
H.
Dinner Key Master Plan Contract
I.
Bayshore Properties, Inc. Lease Agreements
83-100'7
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PA
PUBLIC NOTICE
The CITY OF MIAMI is inviting interested parties to submit unified
development project proposals for the planning and design, construction,
financing and management of a waterfront market and entertainment
complex to be known as GROVE MARKET, under a long-term lease
agree-nent with the City of Miami.
GROVE MARKET is expected to provide up to 100,000 square feet of
commercial and public space. The 4.4 acre site presently incorporates a
1400 seat restaurant and service facilities and includes a 145 slip privately
operated marina.
Proposals will be received by Ralph G. Ongie, City Clerk, City Hall, 3500
Pan American Drive, P.O. Box 330708, Miami, Florida 33133 no later than
2:00 PM on March 2, 1984 and will be publicly opened on that day.
Applicants will demonstrate knowledge and experience in the area covered
by their proposal.
All proposals shall be submitted in accordance with the Request for
Proposals documents which may be obtained from the City Clerk of the City
of N lami. These documents contain detailed and specific information
regarding the property being offered for lease and the City's goals for the
use of the property by the successful proposer.
The City of .Miami reserves the right to accept any proposal deemed to be in
the best interest of the City, to waive any irregularities in any proposal or
to reject any or all proposals and to re -advertise for new proposals. In
making such determination, the Ci ty's consideration shall include, but not be
lirnited to the proposer's experience, the dollar a;nount return offered to the
City, the proposer's financial qualifications, the professional reputation of
the proposer, and the evaluation by the City of all proposals submitted in
support or explanation of their proposed use and development of the
property.
Howard V. Gary
City Manager
83--100'7
II PROPOSAL OVERVIEW
SUMMARY
The City of Miami is extending invitations to qualified developers/lessees to
submit bid proposals for the development of a market and entertainment
complex to be known as Grove Market on a City owned waterfront land
parcel which includes a marina and restaurant known as Monty Trainer's and
Grove Market is to be designed, built and operated by the successful
proposer under a long term lease agreement with the City.
The property encompasses approximately 4.4 acres including uplands and
submerged lands (site map on following page) within the Dinner Key Area of
Coconut Grove and includes an existing restaurant with a 400 indoor seating
capacity and a 1000 outdoor seating area operating as a raw bar.
Additionally, there is a 115 slip existing marina which is currently being
expanded by 30 slips and two existing marine related buildings, one
containing 19,654 square feet and the second containing 408 square feet.
The City is seeking a new and renovated existing building development that
will create the most active and productive use of this premier site. The
project will include restaurants, fast-food services, retail boutiques, markets
and entertainment areas responsive to the urban, environmental and design
factors inherent in the Miami waterfront and Dinner Key Area. As a market
and entertainment complex the facility is expected to provide as much as
100,000 square feet of commercial and public space in addition to the
existing restaurant presently on the site. The Grove Market site is too
restrictive in size to accommodate any on site parking. The developer will
be expected to provide parking facilities on land adjacent to the Grove
Market site which is currently used for parking by the City Parks and
Recreation Department as well as for the public waterfront amenities
existing on this site. It is recommended that a parking structure of adequate
capacity be located on this site taking into consideration the South Bayshore
Drive frontage, residential buildings on the opposite side of South Bayshore
Drive and the waterfront amenities of this site.
Bayshore Properties, Inc. currently has lease agreements on the property
with the City of Miami which run through the year 2007. Any proposal must
include the buyout of these lease agreements at the appraised value of
$ as agreed upon by the present lessee and the City. The City
owns the land and improvements on the land including the buildings which
house the existing restaurant operations. The buyout price will include the
leasehold interest and improvements on the property that were paid for by
the present lessee.
The successful proposer will be expected to deposit in escrow 10 of the
buyout amount within 30 days of selection by the City and further be
prepared to complete the buyout within 60 days of the execution of an
agreement with the City to develop and operate the project. In the
event the agreement is not consumated, 20 of the escrowed funds will
be held as a retainer for potential loss of Profits incurred by
Bayshore Properties, Inc.
Proposals shall include and will be evaluated on the proposed development
proqram, program definition, site plan and design concept, financing
strategy, feasibility and potential return to the City. The City will
evaluate each proposal's dollar amounts for minimum annual payments and
a percentage of gross receipts.
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z
0
d
d
A -Upland Area
B-Submerged Land Are
1-Restaurant
2-Raw Bar
3-Boat Shed
4-Dockmaster
SOUTH BAY SHORE DRIVE
BISCAYNE BAY
SITE MAP
83-100'7
The City places great emphasis on the uniqueness of design quality and
functional interrelationship of planned uses in the development of the Grove
Market. Therefore, the City will carefully study the qualifications and past
performance of the developer, and its architects and other design con-
sultants. It will review and evaluate their past projects to determine their
ability to carry out and meet the City's expectations.
PROPOSAL FORMAT AND LEGAL REQUIREMENTS
The City of Miami Charter Section 53-c. provides the following:
"UNIFIED DEVELOPMENT PROJECTS.
Definition
Unified development project shall mean a project where an interest in
real property is owned or is to be acquired by the city, and is to be used
for Vie development of improvements, and where the commission
determines that for the development of said improvements it is most
advantageous to the city that the city procure from a private person, as
defined in the Code of the City of Miami, one or more of the following
integrated packages:
(i) Planning and design, construction, and leasing; or
(i i) Planning and design, leasing, and management; or
(iii) Planning and design, construction, and management; or
(iv) Planning and design, construction, leasing and management.
So long as the person from which the city procures one of the above
mentioned integrated packages provides all of the functions listed for
that package, such person need not provide each listed function for the
entire unified development project nor for the same part of the unified
development project.
Requirements of Requests for Proposals
Requests for proposals for unified development projects shall
generally define the nature of the uses the city is seeking for the unified
development project and the estimated allocations of land for each use.
They shall also state the following:
(i) The specific parcel of land contemplated to be used or the
geographic area the city desires to develop pursuant to the unified
development project.
(ii) The specific evaluation criteria to be used by the below -mentioned
certified public accounting firm.
(iii) The specific evaluation criteria to be used by the below -mentioned
review committee.
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(iv) The extent of the city's proposed commitment of funds, property,
and services.
(v) The definitions of the terms "substantial increase" and "material
alteration" that will apply to the project pursuant to subsection
WOO hereof.
(vi) A reservation of the right to reject all proposals and of the right of
termination referred to in sub -section (e)(iv), below.
Issuance of Request for Proposals; Selection of CPA Firm; Appointment
of Review Committee
After public notice there shall be a public hearing at which the
commission shall consider:
(i) The contents of the request for proposals for the subject unified
development project;
(i0 The selection of a certified public accounting firm, which shall
include at least one member with previous experience in the type
of development in question;
(iii) The recommendations of the City Manager for the appointment of
persons to serve on the review committee. Said review committee
shall consist of an appropriate number of city officials or
employees and an equal number plus one of members of the public,
whose names shall be submitted by the City ,'Manager no fewer than
five days prior to the above mentioned public hearing.
At the conclusion of the public hearing the cornmission shall authorize
the issuance of a request for proposals, select a certified public
accounting firm, and appoint the members of the review committee only
frorn among the persons recommended by the city manager.
Procedure for Selection of Proposal
The procedure for the selection of an integrated package proposal
shall be as follows:
(i) All proposals shall be analyzed by a certified public accounting
firm appointed by the commission based only on the evaluation
criteria applicable to said certified public accounting firm con-
tained in the request for proposals. Said certified public
accounting firm shall render a written report of its findings to the
city manager.
00 The review committee shall evaluate each proposal based only on
the evaluation criteria ❑pplicable to said review committee
contained in the request for proposals. Said review committee
shall render a written report to the city manager of its evaluation
of each proposal, including any minority opinions.
(iii) Taking into consideration the findings of the aforementioned
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certified public accounting firm and the evaluations of the
aforementioned review committee, the city manager shall recom-
mend one or more of the proposals for acceptance by the
commission, or alternatively, the city manager may recommend
that all proposals be rejected. If there are three or more proposals
and the City Manager recommends only one, or if he recommends
rejection of all proposals, the city manager shall state in writing
the reasons for his recommendation.
In transmitting his recommendation or recommendations to the
commission, the city manager shall include the written reports,
including any minority opinions, rendered to him by the aforemen-
tioned certified accounting firm and review committee.
0v) All contracts for unified development projects shall be awarded to
the person whose proposal is most advantageous to the city, as
determined by the commission.
The commission may accept any recommendation of the city
manager by an affirmative vote of a majority of its members. In
the event the commission does not accept a proposal recommended
by the city manager or does not reject all proposals, the
commission shall seek recommendations directly from the afore-
mentioned review committee, which shall make a recommendation
or recommendations to the commission taking into account the
report of the aforementioned certified public accounting firm and
the evaluation criteria specified for the review committee in the
request for proposals.
After receiving the direct recommendations of the review
committee, the commission shall by an affirmative vote of a
rajority of its members:
1) Accept any recommendation of the review committee; or
2) Accept any previous recommendation of the city manager; or
3) Reject all proposals.
Execution of Contracts
All contracts for unified development projects shall be signed by the City
Manager or his designee after approval thereof by the commission... .
The provisions of this Charter section shall supersede any other Charter
or Code provision to the contrary."
The Grove Market request for proposals seeks an integrated development
package including planning and design, construction, financing, leasing and
management of up to 100,000 square feet of new or renovated structures,
including restaurants and fast food services, retail shops, entertainment
facilities and public space in addition to the existing restaurant. Additional
uses of the site shall be limited to access, service roads and infrastructure
require;nents for the project. Ground level access to the marina facilities
shall be maintained. All new structures shall recognize the view corridor
Im
83-100'7
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requirements set by City Charter which includes the language that "The City
shall lease to or contract with private firms or persons for the commercial
use or management of any of the City's waterfront property only on
condition that: the terms of said contract allow reasonable public access to
the water, reasonable public use of such property and comply with other
charter waterfront setbacks and view corridor requirements. City Ordi-
nances require that I V2 percent of construction funds, when public funds are
used, be set aside for "art in public places". This applies to the extent that
Federal, City or Department of Offstreet Parking funds are used for
construction as the public contribution to the Grove Market project.
Proposals are required to include !`2 of I percent of construction funds to be
set aside for the some purpose, "art in public places" as defined in City
Ordinances. Specific Charter Sections and City Ordinances which apply and
are pertinent to the Grove Market project are included in Appendix G.
The City of Miarni is committing 4.4 acres of submerged and upland area to
be leased to the successful proposer for the development of Grove Market.
The City does not propose to expend any public funds for any aspect of the
development. There is, however, a potential that this project would be
eligible for a Federal Urban Development Action Grant. It is recommended
that proposers explore this opportunity as a part of their financing package.
Service such as police and fire protection, equal to those provided any
private development within the City of Miami, shall be provided by the City.
All additional security, etc., shall be the responsibility of the developer.
The developer will be expected to pay all taxes on all improvements.
As per Itern (e) (iv) of the Charter Section on Unified Development Projects
"s
ubstantial increase or material alteration will be defined as a 10%
increase to the City's proposed commitment of funds, property and/or
services.
PROPOSER'S DEVELOPMENT PLAN
Plans for development of the Grove Market facilities shall include the
number of buildings and their uses, square footage, heights, etc., architec-
tural features, methods of construction, number of retail entities, restaurant
seats, etc., and parking requirements (by development phase, if more than
one phase is proposed). Special features or attractions and architectural
character shall be precisely described.
Schematic drawings by an architect licensed to do business in the State of
Florida illustrating the proposed development are required. Schematic
drawings shall include basic site and building relationship plans and
diagramatic sections and elevations showing vertical relationships. The
presentation should also include an aerial perspective or isometric sketch
and three dimensional model of the entire area. All schematic presentation
drawings should be board mounted for the convenience of City review.
The development plan description should include information on how
construction is to be contracted, i.e., proposer acting as contractor or
proposer contracting with a general contractor or construction manager. If
a general contractor or construction manager is to be involved, then the
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83-1.00'7
applicable pages of the Proposer's Questionnaire included in Section VII must
be completed by the general contractor or construction manager.
ESTIMATED CONSTRUCTION COST
A construction cost estimate shall be furnished by use 0.e, restaurants,
shops, parking areas, landscaped areas, etc.) for the entire proposed
complex. Also, include as separate items the estimated cost of furnishings,
fixtures and equipment. If the development will be constructed in phases,
the costs for each phase shall �e shown separately. Include a schedule of
approximate dates that each significant improvement is expected to be
completed.
PROPOSER'S METHOD OF OPERATION
The operation of the entire proposed complex shall be described. The
description should include an organizational chart; job descriptions of key
positions; brief outline of operating procedures; how and where the complex
will be advertised; indication of which businesses are intended to be
operated by proposer and which businesses are intended to be subleased or to
be operated under a management contract. Discuss any operational services
and uses which you will seek permission to provide. If independent
management services are to be involved, then the applicable pages of the
Proposer's Questionnaire included in Section VII of this document must be
completed by the management contractors.
PROPOSED METHOD OF FINANCING DEVELOPMENT
Describe how development of all aspects of the Grove Market shall be
financed (include the amount of equity capital, amount of interim financing,
arnount of permanent financing, source of equity institutions, preliminary
letters of commitment, etc.).
ADDITIONAL REQUIREMENTS
In addition, proposals must include the following:
Financial disclosure and Professional Information as detailed in Section
VI of this document.
A market analysis justifying proposed restaurant, fast food service, retail
and entertainment mix, marina parking and access service requirements
and including a pro -forma statement of anticipated project incorne and
expenses projected for 10 years.
A detailed response to all aspects of the General Contract Terms as
detailed in Section VII of this document.
The dollar arnounts for rninirnum annual payments to the City and a
schedule of the percentages of receipts or cash flow to be paid to the
City over the duration of the proposed lease term.
A schedule including all steps of planning and design, construction and
operation including any proposed future expansion.
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83-100'7
Letters from financial institutions documenting the proposer's ability to
finance the proposed development.
Letters indicating the proposer's ability to obtain required bonds and
insurance.
Letters documenting the proposer's past experience in related develop-
ment and management.
Resumes of key individuals to be involved and documentation of minority
participation.
The proposers are expected to make all disclosures and declarations as
-equested and to deliver along with the proposal a cashier's check for
W,000 which shall be non-refundable to the successful proposer.
VALUATION CRITERIA
Review procedures and the selection process are set by City Charter and
ordinances previously included in this document.
The City of Miarni Commission, consistirg of 5 elected officials, including
the Mayor, will name the successful proposer based on the recommendation
of the City Manager.
At a public hearing held October 27, 1983, the City Commission authorized
the City Manager to issue this Request for Proposals and at that some
hearing appointed a five member Review Committee from recommendations
submitted by the City Manager and further selected a Certified Public
Accounting firm, both to evaluate submitted proposals.
The review committee established by the City Commission at the public
hearing will crake recomrendations to the City Manager regarding pro-
posers' qualifications and experience.
The following specific evaluation criteria shall be used by the Review
Committee:
I. Experience of the development team, including specific
experience on similar projects . . . . . . . . . . . . . . . . . . . . . . . . . 25%
2. Financial capability, level of financial commitment and
anticipated financial return to the City .................. 25%
3. Overall project design ............................... 25%
4. Project management plan . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15%
5. Extent of minority participation (Latin/Black) ............. 10%
The following factors will be utilized by the Review Committee in
evaluating the proposals:
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83-1007
I. THE EXPERIENCE OF THE DEVELOPMENT TEAM, INCLUDING SPECI-
FIC EXPERIENCE ON SIMILAR DEVELOPMENTS
- Assess qualifications and experience of project leaders, team
members and consultants.
- Evaluate specific experience of the development team in relation-
ship to work on commercial development or mixed use/activity
center type of projects, marina and waterfront development.
2. FINANCIAL CAPABILITY, LEVEL OF FINANCIAL COMMITMENT At ID
ANTICIPATED FINANCIAL RETURN TO THE CITY
- Assess the financial capability of the team, including the equity
commitment, financing strategy, access to construction financing
and proposed return to the City, including minimum guarantees and
share of gross sales, etc.
3. OVERALL PROJECT DESIGN
- Assess the innovative and imaginative siting of facilities.
- Assess the resolution of access and service to and on the site.
- Aesthetic qualities and compatibility of design with the waterfront
setting and character of Coconut Grove.
- Innovative and imaginative design features.
- Security, energy efficiency, accessibility for the handicapped,
imaginative and creative use of graphics, lighting, landscaping,
water features, public spaces and pedestrian areas.
4. PROJECT MANAGEMENT PLAN
- Assess quality and organization of management team, marketing
strategy for space, consumer sales and attracting tourists, tenant
mix, including rationale for specific food programs; methods of
providing maintenance, food supply handling and storage methods
and special security arrangements, etc.
5. EXTENT OF MINORITY PARTICIPATION (LATIN AND BLACK)
- Assess minority participation within the design and development
team.
- Assess hiring practices during the construction phase.
- Assess special business development opportunities for minorities
and hiring outreach and training opportunities in relation to
operation and maintenance of facilities, etc.
The certified public accounting firm selected by the City Commission at the
public hearing will specifically evaluate the financial viability of the
-10- 83--1007
1 `
I
proposed development team and their proposed financing strategies and will
assess comparatively the short and long range economic and fiscal return to
the City. Additionally, they will assess the proposers' market analysis and
conclusions regarding scale and mix of commercial and public facilities and
evaluate the economic feasibility of the proposed development.
The timetable for completion of the proposed construction will be
considered, as well as the Proposer's plans and commitment to minimizing
the impact of construction on use of the site. All proposed development
must be bonded to insure completion within the specified time period; or if
phased development is proposed, the proposer must post a bond to insure
that additional phases will, in fact, take place as planned.
Proposals must present a definitive development program, project definition,
site plan and design concept, financial strategy and feasibility and a
guaranteed time of completion schedule that can be realistically evaluated
under the requirements of the request for proposal to form the basis for
selection by the City.
FINANCING STRATEGY
The proposer is expected to provide financing for all building and site
improvements including public spaces and ancillary amenities associated
with the development.
In addition the proposer is expected to determine a projected parking
demand and to propose designs for providing adequate facilities offsite.
These offsite parking facilities, access and landscaping are to be financed by
the proposer.
City -owned property is held in public trust and connot be mortgaged or
subordinated in any way as a part of the lease agreement. The City is
prepared, however, to accept the secondary position of lease payments, a
form of subordination, to the extent determined to be reasonable in helping
the successful proposer obtain financing.
The term of the lease agreement between the successful proposer and the
City of Miami should be reasonable related to the financing strategy but not
to exceed SO years.
All improvements upon the site will revert to ownership by the City of
Miami at the expiration of the lease term.
SCHEDULE
Request for Proposals Available
Pre -proposal Conference
Proposals Opened and Made Public
Interviews with Proposers .Yveeting
Qualifications
November 30, 1983
December 12, 1983
2:00 - March 2, 1984
Week of March 12, 1984
83--100'7
1
i
Recommendations to City Manager fro+n
the Review Committee and C.P.A. firm
City Manager's recommendation to City
Commission at the regular monthly
Commission Meeting
Begin Contract negotiations with
first ranked proposer
City Manager submits Contract for
City Commission Approval
-12-
March 26, 1984
April 12, 1984
April 16, 1984
July 12, 1984
83-100'7
1 4
III FACILITY REQUIREMENTS AND DESIGN CRITERIA
THE SITE
]-he proposed site for Grove Market is bounded on the Southeast by Biscayne
Bay and is the northern most parcel of the larger Dinner Key City -owned
115 acre properties. It is bounded on the Northwest by South Bayshore Drive
the major north/south artery in this area of Coconut Grove.
Over 50"0' of the proposed site is submerged land and is currently a marina
operated by Bayshore Properties, Inc.
Coconut Grove is one of the oldest sections of the City of Womi. It traces
its beginning to the mid -nineteenth century when it began as a fishing
village with a small resort hotel. It later becarne the take -off point for the
world's international flights when Pan American Airways China Clipper
would leave for South America and the Orient from its Dinner Key Marine
Terminal.
Coconut Grove has become the playground for Dade County and enjoys a
reputation as an informal place to dine, stroll and boat. It has become the
center for various cultural and sports activities, as well as boat shows and
other events associated with the adjacent Dinner Key Exhibition Center.
HISTORIC AND PHYSICAL ENVIRONMENT
The City expects the proposed architecture to be responsive to the South
Florida sub -tropical climate and in particular to the Dinner Key waterfront
sub -climate with breezes prevailing from the Southeast off of Biscayne Bay.
The City does not seek an architecture or a setting irritative of any other
geographic area. The appropriate historical context for the Miami
waterfront can best be expressed through the use of indiginous building
materials and forms that are responsive to the major natural conditions.
Heavy rainfall, high humidity, ever-present sun and periodic high wind
conditions would suggest a unique architectural response that both shelters
and takes advantage of these factors.
The proposer is expected to corrdinate all aspects of the development aild
operation with the overall Dinner Key ivlaster Plan currently being prepared,
particularly in regard to parking and access and to water oriented
recreational development within the entire Dinner Key area.
PUBLIC SPACES
Public spaces should be designed to accommodate both programmed
entertainment and spontaneous performances. Lush landscape treatment,
materials and site furniture should be reflective of the Dinner Key setting.
EXISTING RESTAURANT FACILITIES
Plans, elevations and significant information about the restaurant facilities
are provided in Appendix D.
-13-
83-100'7
EXISTING MARINAS
Plans, elevations and descriptive are information included in Appendix E.
ADDITIONAL FACILITIES
Plans, elevations and descriptive information about the additional existing
buildings are included in Appendix E.
-14- 83--100 7
IV. OPERATIONAL REQUIREMENTS
MANAGEMENT
Lessee will be required to maintain reasonable operating hours, and
proposals should include a year-round schedule for all proposed uses and
concessions.
On -site management and staff requirements should be detailed as a part of
the proposal.
Method of recording cash receipts should be included. The City would
expect daily records of gross receipts to be kept and reported along with
regular payments to the City.
The lessee will pay all license fees and applicable taxes including property
taxes and insurance requirements.
ADVERTISING AND PROMOTION
Proposals should elaborate plans for advertising and promoting all aspects of
the Grove Market facilities and programs.
EQUAL OPPORTUNITY, MINORITY EMPLOYMENT AND BUSINESS UTILI-
ZATION REQUIREMENTS
All contractors shall comply with all applicable minority advancement
ordinances, including the provisions of City of Miami Ordinance No. 9530
included in Appendix G.
Minorities are expected to be an integral part of the design/development
team, participate substantially in construction contracts and jobs, and
comprise a significant part of the permanent management tearn, as well as
all businesses and work force created by the development.
- 15- 83-1.007
A
V DECLARATION
Howard V. Gary
City Manager
City of ,'Miami, Florida Submitted , 1984
The undersigned, as proposer, declares that the only persons interested in this
proposal are named herein, that no other person has any interest in this Proposal or
in the Agreement of Lease to which this Proposal pertains, that this Proposal is
rnade without connection or arrangement with any other person and that this
Proposal is in every respect fair, in good faith, and without collusion or fraud.
The proposer further declares that he has complied in every respect with all of the
instructions to Proposers, that he has read all addenda, if any, and that he has
satisfied himself fully with regard to all matters and conditions with respect to the
Lease to which the proposal pertains.
The proposer agrees, if this Proposal is accepted, to execute an appropriate Lease
Agreement for the purpose of establishing a formal contractual relationship
between the proposer and the City of Miami, Florida, for the performance of all
requirements to which this Proposal pertains.
The proposer states that this Proposal is based upon the Proposal Documents and
addenda, if any.
Name of Firm, Individual or Corporation
Signature--�---�'—._._---'------�'^�-Signature--'------
____Titled—'-----------
- 16- 83-10.07
VI FINANCIAL DISCLOSURE_ AND PROFESSIONAL INFORMATION
PROPOSER'S QUESTIONNAIRE
A proposal for the development and •management of the Grove Market site
shall not be considered unless all the information requested in this
questionnaire is provided by the proposer. Statements must be complete and
accurate. Ornissions, inaccuracy or misstatement shall be cause for
rejection of a proposal.
Statements and answers relating to each question in this questionnaire ►may
be answered on the page on which the question is found or by attaching
WTIxll" supplemental sheets. Photographs or other illustrative materials
should be placed in an envelope or bound into the proposal and identified by
the proposer's name and address and the page number of the questionnaire to
which the supplemental material is applicable.
By submission of a proposal, the proposer acknowledges and agrees that the
City of Waimi has the right to make any inquiry or investigation it deems
appropriate to substantiate or supplement information contained in this
questionnaire, and authorizes the release to the City of any and all
information sought in such inquiry or investigation.
If an independent general contractor, construction manager and/or opera-
tional manager is to be involved, then the applicable pages of this
questionnaire should be completed for each such entity.
83-100'7
PROPOSER
Name
Address for purposes of notice or other communication relating to the proposal
Telephone No.
The proposer is a Sole Proprietorship ( ); Partnership ( ); Corporation ( ) ; or
Explain:
-18" 83-1007
PARTNERSHIP STATEMENT
If proposer is a partnership, answer the following:
I. Date of Organization
2. General Partnership ( )
Limited Partnership ( )
3. Statement of Partnership recorded? Yes ( ) No ( )
Date Book Page County State
4. Has the partnership done business in the State of Florida?
Yes( ) No( ) When?
Where?
5. Name, address, and partnership share of each general and limited partner. (If
partnership is a corporation complete the following page for corporation.)
General/
Limited Name Address Share
6. Attach a complete copy of the Partnership Agreement.
-19 83-1007
ill 4
CORPORATION STATEMENT
If proposer is corporation, answer the following:
I. When incorporated? .............
2. Where incorporated?
3. Is the corporation authorized to do business in Florida?
Yes( ) No ( )
4. The corporation is held: Publicly ( ) Privately ( )
5. If publicly held, how and where is the stock traded?
6. List the following:
A..1t. * _,.J
(a) Number of voting shares:
(b) Number of non -voting shares:
(c) Number of shareholders:
(d) Value per share of Common Stock:
Par
$ --------------
Book
$
Market
$
Issued Outstanding
7. Furnish the name, title, address and the number of voting and non -voting shares of
stock held by each officer and director and each shareholder owning more than 5%
of any class of stock. If more than 5"0 of any class of stock is held by one or more
corporations, then each owner -corporation must also complete separate pages
(type corporation name on said page's and for identification purposes) and furnish
the financial statement required on page.
If said owner -corporations are owned by other corporations, then these other
corporations must also complete separate pages (type corporaiion name on said
pages for identification purposes) and furnish the financial statement require on
page. The City requires information on all corporations that directly or indirectly
have an ownership interest in the proposer -corporation.
8. If an individual or corporation will be guaranteeing performance of the proposer -
corporation, state name here
and also co nple'te pages and if corporation type
corporation name on said pages for identification purposes), furnish financial
statement required on page for the individual or corporate guarantor.
-20- 83-1007
4
PROPOSL'-R'S EXPERIENCE STA TF- MENT
Describe in detail the duration and extent of your business experience with
special emphasis upon experience related to commercial developments,
restaurants and marinas. Also state in detail the narnes and pertinent
experience of the persons who will be directly involved in development and
management of the business. List the names and locations of commercial
developments, restaurants and marinas currently owned and your percentage
ownership, and any such facilities currently managed by you. In addition,
please also provide photographs or other illustrative material depicting
projects that will demonstrate your ability to complete a quality develop-
ment for the Grove Market project. The name and address should be given
for each project identifi,d as well as persons familiar with the development
who will respond to inquiries frorn the City. You should also identify your
specific role in each project.
PROPOSER'S FINANCIAL DATA
FINANCIAL STATEMENT
Proposer, owner -corporations of proposer, and any person or business entity
guaranteeing the performance of the proposer must attach a complete
report, prepared in accordance with good accounting practice, reflecting
current financial condition. The report must include a balance sheet and
annual inco,ne statement. The person or entity covered by the statement
must be ;prepared to substantiate all information shown.
SURETY INFORMATION
Has any surety or bonding company ever been required to perform upon your
default? Yes( ) No( ).
If yes, attach a statement naming the' surety or bonding co:npany, date,
amount of bond, and the circumstances surrounding said default and
performance.
BANKRUPTCY INFORMATION
Have you ever been declared bankrupt? Yes ( ) No( ).
If yes, state date, court jurisdiction, amount of liabilities, and amount of
assets.
PrENDING LITIGATION
Provide on attached shects detailed information regarding pending litigation,
liens, or claims involving oily participant in the proposal.
1- 83-1007
1 0
PROPOSER'S REFERENCES
List four persons or firms with whore you have conducted business
transactions during the past three years. At least two of the references
named are to have knowledge of your debt payment history. At least one
reference must be a financial institution.
REFERENCE NO. I
Address:
Telephone:
Nature and magnitude of purchase, sale, loan business association, etc.:
REFERENCE NO. 2
Name:
Firm:
Title:
Address:
Telephone:
Nature and magnitude of purchase, sale, loan, business association, etc.:
REFERENCE NO, 3
Name:
Firm:
Title:
-22-
83-100'7
0 0
Address:
Telephone:
Nature and magnitude of purchase, sale, loan, business association, etc.:
REFERENCE NO. 4
Name:
Firm:
Title:
Address:
Telephone:
Nature and magnitude of purchase, sale, loan, business association, etc.:
-23-83-1007
11
�CHITECT
nd telephone number of architectural fir►n:
Name'
Street Address
Mailing Address
City, State, Zip Code
Telephone lNumber
pals and their titles who will be chiefly responsible for the
ign of the Grove Market project:
Title
Name Title
Name� Title
Naives, addresses and telephone number of other design consultants who will
have a major role in designing the Grove Market project:
Name of Firm
Narne of Firm!' ^'
Street Address Street Address
Mailing Address
Mailing Address
City, State, Zip Code City, State, Zip Code
Telephone fJumber Telephone Number _
Name of Principal Contact
-24-
Name of Principaal Contact
83-100'7
EXPERIENCE STATEMENT OF PROPOSER'S ARCHITECT
Describe in detail the duration and extent of your architectural experience
with special e•rnphasis upon experience related to commercial developments,
restaurants, and marinas. Also, state in detail the names and pertinent
experience of the principals who will be directly involved in designing the
Grove Market waterfront project. In addition, please also include
photographs or other illustrative material depicting projects that will
demonstrate your ability to design a quality development for the Grove
Market project. The name and address should be given for each project
identified as well as for persons familiar with the development wno could
respond to inquiries from the City. You should also identify your specific
role in each project.
25 63-1007
REFERENCES OF PROPOSER'S ARCHITECT
List two persons or firms for whom you have completed projects during the
past three years.
REFERENCE NO. I
Name:
Firm:
Title:
Address:
Telephone:
Nature and magnitude of business association:
REFERENCE NO. 2
Name:
Firm:
Title:
Address:
Telephone:
Nature and magnitude of business association: '
-26- 83-1007
EXPERIENCE STATEMENT OF PROPOSER'S
CONTRACTOR OR CONSTRUCTION MANAGER,
Describe in detail the duration and extent of your construction experience
with special emphasis upon experience related to commercial developments,
restaurants, and marinas. Also, state in detail the names and pertinent
experience of the principals who will be directly involved in constructing the
Grove Market project. In addition, please also include photographs or other
illustrative material depicting projects that will demonstrate your ability to
construct a quality development for the Grove Market project. The name
and address should be given for each project identified as well as for persons
familiar with the development who will respond to inquiries from the City.
You should also identify your specific role in each project.
FINANCIAL DATA FOR PROPOSER'S
CONTRACTOR OR CONSTRUCTION MANAGER
FINANCIAL STATEMENT"
Attach a complete report, prepared in accordance with good accounting
practice, reflecting current financial condition. The report must include a
balance sheet and annual income statement. The person or entity covered
by the statement must be prepared to substantiate all information shown.
SURETY INFORMATION
Has any surety or bonding company ever been required to perfrom upon your
default? Yes ( ) No ( )
If yes, attach a statement naming the surety or bonding company, date,
amount of bond, and the circurnstances surrounding said default and per-
formance.
BANKRUPTCY INFORNtATION
Have you ever been declared bankrupt? Yes( ) No ( )
If yes, state date, court jurisdiction, amount of liabilities, and amount of
assets.
PENDING LITIGATION
Provide on attached sheets detailed information regarding pending litigation,
liens, or claims in which you are involved.
-27 83-1007
REFERENCE OF PROPOSER'S
CONTRACTOR OR CONSTRUCTION MANAGER
List two persons or firms for whom you have completed projects during the
past three years.
REFERENCE NO. I
Name:
Firm:
Title:
Address:
Telephone:
Nature and magnitude of business association:
REFERENCE NO. 2
Name:
Firm:
Title:
Address:
Telephone:
Nature and magnitude of business association:
28 83-1007
i
'R'S MANAGEMENT CONTRACTOR
dress and telephone number of management contractor:
Name
Street Address
Mailing Address
City, State, Zip Lode
Telephone Number
principals and their titles who will be chiefly responsible for the
of the Grove Market Development:
Title
Name Title
Name
Title
-29- 83-1007
E
EXPERIENCE STATEMENT OF PROPOSER'S
MANAGE,.yIENT CONTRACTOR
Described in detail the duration and extent of your management experience.
Also, state in detail the names and pertinent experience of the principals
who will be directly involved in the management of the Grove Market
facilities. In addition, please also include photographs or other illustrative
material depicting projects that will demonstrate your ability to manage a
quality development. The narne and address should be given for each project
identified as well as for persons familiar with the development who will
respond to inquiries from the City. You should also identify your specific
role in each project.
FINANCIAL DATA FOR PROPOSER'S
MANAGEMENT CONTRACTOR
FINANCIAL STATEMENT
Attach a complete report, prepared in acco-dance with good accounting
practice, reflecting current financial condition. The report must include a
balance sheet and annual income statement. The person or entity covered
by the statement must be prepared to substantiate all information shown.
SURETY INFORMATION
Has any surety or bonding company ever been required to perform upon your
default? Yes ( ) No( ).
If yes, attach a statement naming the surety or bonding company, date,
amount of bond, and the circurnstances surrounding said default and
performance.
BANKRUPTCY INFORMATION
Have you ever been declared bankrupt? Yes( ) No( },
If yes, state date, court jurisdiction, amount of liabilities, and amount of
assets.
PENDING LITIGATION
Provide on attached sheets detailed information regarding pending litigation,
liens, or claims in which you are involved.
-30-
83-1007
FERENCES OF PROPOSER'S
kNAGEMENT CONTRACTOR
t two persons or firms for whom you have managed projects during the
J three ,years or have knowledge of your management capability.
FERENCE NO. I
me:
m:
le:
dress:
ephone:
Lure and magnitude of business association:
REFERENCE NO. 2
Name:
Firm:
Title:
Address:
Telephone:
Nature and magnitude of business association:
-31-
83-1007
:.J
U
VII GENERAL CONTRACT TERMS
Upon authorization of the City Commission the City Manager shall negotiate
all aspects of a contract for Development and Lease with the successful
proposer.
The contract small address, but not be limited to the following topics:
I. LEASE TERM
2. RENT
A guaranteed minimurn and a percentage of the Gross Sales whichever is
greater on the Entire Premises or on the Individual Leased Parts Shall
Constit-ite Rent.
Definition of Gross Sales
Payment Schedules
Right to Audit
No Counterclaim or Abatement
Subordination of Rents
3. CONSTRUCTION OF IMPROVEMENTS
Description of IMPROVEMENTS
Developer's Obligation to Construct HMPROVEViENTS
Submission of Plans
Approval of Plans
Changes in Plans
Submission of Plans for Building Permit
Contract(s) for Construction
Conditions Precedent to Commencement of Construction
Commencement and Completion of Construction of IivIPROVEMENT
Progress Reports
Payment of Contractors and Suppliers
Cancellation or Discharge of Liens Filed
Construction Co -Ordination and Cooperation
Ownership of IMPROVEMENTS
4. PREPARATION OF PREMISES FOR DEVELOPMENT
DEVELOPER Assurance
S. MANAGEMENT OF LEASED PREMISES
6. EQUITY CAPITAL AND MORTGAGE FINANCING
Sufficient Funds to Construct IMPROVEMENTS
Notification of Securing Sufficient Funds
DEVELOPER to Furnish blame and Address of ;Mortgagee
DEVELOPER to Notify CITY of Other Encumbrances
Rights and Duties of .Mortgagee
Obligations of Persons Other Than ;Mortgagee Acquiring Leashold
7. RESTRICTIONS ON USE
Authorized Uses
Limitation on Retail Sub -Tenants
-32- 53-1007
8. PUBLIC CHARGES
Covenant for Payment of Public Charges
Evidence of Payment of Public Charges
9. INDEMNIFICATION AND INSURANCE
Indernnif ication of DEVELOPER
Types of Insurance to be Carried by DEVELOPER
Non -Cancellation Clause
Certificates of Insurance
Right of CITY to Obtain Insurance
Non -Waiver of DEVELOPER'S Obligations
Partial Loss of Damage Not to Terminate Rent or Lease
Extensive Loss or Damage Rendering IMPROVEMENTS Unusable
Agreement Not To Sue
10. IAAINTENAINCE, REPAIR AND REPLACEMENT
Maintenance and Repair
Reserve for Replacements
Waste
Alterations of Ii'v1PROVEMENTS
Neighboring Excavation
II. COI\IDEMNATION
Adjustments of Rent
Proration of Condemnation Awards
Temporary Taking
Award Taking
Definition of Taking
12. DEFAULT - TERMINATION
Default by DEVELOPER
Default by CITY
Obligations, Rights and Remedies Curnmulative
Non -Action or Failure to Observe Provisions Hereof
Non -Performance flue to Causes Beyond Control of Parties
Surrender of Premises
Ownership of Equipment and Furnishings on Termination
Party in Position of Surety with Respect to Obligations
13. OPTION TO RENEW
14. REP13ESENTATIONS
Representations by CITY
Representations by DEVELOPER
15. ASSIGNMENT AND SU13LETTING
16. MISCELLANEOUS
Right of Inspection
Access to Premises
Recognition of Mortgagee Requirements
Notices
Provisions of Law Deemed Included
-33- 83-1007
How Agreement Affected by Provisions Held Invalid
Applicable Law and Construction
Amendments
Gender and Number
Award of Contract
Mortgageable Leasehold
Certificates
Management Agreement with Off -Street Parking Authority
Non -Disturbance and Attormnent Agreements
Memorandum of Lease
Change of Form of Ownership
Reasonableness
Arbitration
Good Faith Binder
Correction or Modification of Descriptions
-34-
83-100'7