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Home My WebLink AboutExhibitACCESSING COMPETED CO-OP and GOVERNMENTAL CONTRACTS CHECKLIST CONTRACT NO. • Miami Dade County RTQ Contract No. RTQ-00251 - Playground — Installation and Infrastructure PROCUREMENT CONTRACTING OFFICER: Ta h l i a Gray DATE SUBMITTED: May 1, 2023 TITLE: Playground - Installation and Infrasrtucture Accessing Co-ops and Governmental Contracts Package All Accessing of contacts must be reviewed and approved by the Department Director with signature below. Procurement Documents — to be included in Approval Package ❑ Award Summary Form for Director or City Manager (if applicable) ✓❑ Agenda Item Summary Form (for Commission Approval — if applicable) ✓❑ Resolution (for Commission Approval — if applicable) ✓❑ Copy of this checklist signed by the Director Co-op/Governmental Agency Documents — to be included in Approval Package ✓❑ Copy of Tally/Evaluation Results (score sheets, ranking or summary) ✓❑ Copy of Contract's Advertisement & Distribution information ✓❑ Copy of Contract/Solicitation Being Accessed ✓❑ Copy of Award Sheet/Approval Documents ❑ Copy of Proposal/Bid NOTES: 8 APPROVED as a contract which was entered into pursuant to a competitive process in compliance with City laws, policies and procedures. ❑ NOT APPROVED as a contract which was entered into pursuant to a competitive process in compliance with City laws, policies and procedures. Annie Perez, CPPO Director, Department of Procurement 10/8/14 TALLY Solicitation No.: RTQ-00251 Solicitation Name: Playground: Installation and Infrastructure Services SBD Measures: No measures Prepared by: Jennyfer Calderon Signature: .. _ _ Date: Verified by: Sasha Socarras Signature: ILI, Date:IV Verified by: Hasia Pruna Signature: Date: el ss Products andserWces H� Joh FIB Idl Plyp Services lnc. B he tuber pade PulrySGupply NomungsGPifProduc4 prexervadon Matedals Vendor NaMe: Al eosaroalxSons,lve pWR re ex, In velepmentandl ebnrnt, Leadea Coryonhon Play6round Samces lnc dh Pedal ConbacloW,lnc. Pnbeeglasa pes An Amaria nis@el n ._Inc bon Seine _ ° Oba Gamer ma lna. Co. Inc. InWnaOmal LLC �' .Ina. ed Recree4enaltanap4 Tecbpsioyy Ina Yeo Yes Vee Yes Yes Yes Ves Yes Yes Yes Vex Yss Ves Vss Yes Ves Ves Yes Yes Yes - Ves es Ves Yea LaYeo16,5 �9 PM IMGmfd�e4usIWmLFAMAia6lazWTp1Ai41 PIayArmn&Im411etimaM lnfiasmw4ra,?PLLY TALLY Vendor Name. a agraafa bans Inc Ohss Pradu 4 dServlces t m ow ahcn Sarv.ez HGCe h a nknta Jbv.zhnw� S Ins. J h Fhg kl oba camerme, me LaeJex ewpo agar Playyro s, Scsac la ph-N.. a My Raree4ona Camepb RegalC r4acmn, uc Be h ber Fl b ryl s : Tacbnolagy Inc. Oade PgmDa Supply co. Ixs gn Ame sa HpmungsG IfP tluc6. Gc Preservetl Materials Inmm 4PgaI,.Lc : SWrtlls@et „ C No Equal Neg. Pads Equl menl ManufacWnnA U.P. Xgress This tabulation is a representation of the bid submittal received, not a recommendation of contract award. Yes PlayCore Yes Yes PI Y 6 Park ShucNres Pl.;yf�e sagM Flndda, Inc. PleypcWer LifLltle Tikas Cdnmertai Fammngloa Playwodd Sys4ma Yes Park Pek BBoultlen PpnarCcry Mg."Panzol PoaerSips, Spa Fmm s, Pinnadle Pollgon Yes Yes Ves W n Urop Prodaab; LLc Yee RCP SheIWrs HEP Services,lnc. Rubber 0esignsby RamboW TudProducls Yes `. sally lst Plrygrounds Yea RM1atle syzrtms Yes SIW ParkAmenitles,lnc. Sports My, I.. Vss _ sqn sbaa.igc. swg clay Y. SupedorAecreatlonalPmdusk Ves Totid Ves UlhaPby Yee Yea Yes -.U9A 9Lade WalersDlasM1 e ot, Nanager Approval 31arzc166a9 PM I4�..mJaaamml�mgenMsna imwTpacs6l Meygrwne. nemllatirnxa lmreeYudwe rnuY Supplier Notification Report Miami -Dade County - Bid #RTQ-00251 Vendors that have been notified for Bid RTQ-00251 - Playground: Installation and Infrastructure Vendors Viewed Org Name BLISS PRODUCTS AND SERVICES INC BikeLid LLC Sturdisteel PLAYTIME PLAYGROUND EQUIPMENT Schoolhouse Outfitters LLC Design America Leadex Corporation CSR Heavy Construction, Inc PopUp STRUCTURES No Fault, LLC Delia Cookidge Inc. FedSources Onvia Alexander & Johnson Project Management and Development, Inc. Mobius Dade Pump and Supply Co. F.H. Paschen Riddell Sports Rep Services, Inc. Playground Services, Inc Safeplay Systems Tower Contracting Corp. Site Horizons BLISS PRODUCTS AND SERVICES, INC Wausau Tile Inc The Construction Journal Landscape Forms SS Worldwide Inc Playmore West, Inc. Condo Electric DynamoFlorida Play Essentials Inc. Swartz Associates, Inc. Regal Contractors Inc. Preservation Materials International, LLC ParknPool, Corporation Hunter Knepshield D.W. Recreation Services, Inc. FIG Construction McTEOR Education, LLC. Hornung's Golf Products, Inc. FIG Construction om electric me Southern Park and Play Systems Johnson Construction of South Florida KPMG K & S Sports Constructors GameTime, Inc. Beachcomber Fiberglass Technology Inc. Darcon Group Corp. BidClerk Inc. ConstructConnect Phone ST First Viewed 800-248-2547 GA WA 254-666-5155 TX AL 800-260-2776 OH 305-4901867 FL 305-266-2028 FL 954-421-1264 FL 305-440-5412 FL 225-215-7760 CA 698-5544 NJ VA WA 954-309-6567 FL 456-465 8975 AL 305-235-5000 FL 17734443474 FL OH 407-831-9658 FL 305-969-8797 FL 770-591-7000 GA 305-756-8700 FL 407-641-0241 FL GA 800-388-8728 WI 772-781-2144 FL 800-430-6206 MI 243-9232 CT FL FL 321-441-3474 FL 352-3228418 FL 813-949-2288 FL 561-9067321 FL 616-527-7566 MI 5404636510 VA KY 561-289-7658 FL 786-845-8999 FL 800-699-7516 FL 920-922-2640 WI 786-845-8999 FL 305-887-5811 FL 321-729-9700 FL 9546092779 FL 212-9546970 NY 254-592-1441 TX 800-432-0162 FL 772-283-0200 FL 3053625358 FL 877-737-6482 IL OH Jun 23, 2015 5:10:37 PM EDT Jun 23, 2015 5:14:36 PM EDT Jun 23, 2015 5:21:38 PM EDT Jun 23, 2015 5:24:56 PM EDT Jun 23, 2015 5:26:23 PM EDT Jun 23, 2015 5:30:12 PM EDT Jun 23, 2015 5:31:09 PM EDT Jun 23, 2015 5:34:19 PM EDT Jun 23, 2015 5:50:41 PM EDT Jun 23, 2015 6:37:22 PM EDT Jun 23, 2015 8:08:44 PM EDT Jun 23, 2015 8:46:45 PM EDT Jun 23, 2015 9:18:19 PM EDT Jun 23, 2015 11:26:24 PM EDT Jun 24, 2015 12:17:53 AM EDT Jun 24, 2015 6:38:36 AM EDT Jun 24, 2015 6:55:53 AM EDT Jun 24, 2015 7:34:59 AM EDT Jun 24, 2015 8:08:40 AM EDT Jun 24, 2015 8:23:07 AM EDT Jun 24, 2015 8:46:58 AM EDT Jun 24, 2015 8:58:40 AM EDT Jun 24, 2015 9:00:15 AM EDT Jun 24, 2015 9:06:24 AM EDT Jun 24, 2015 9:22:22 AM EDT Jun 24, 2015 9:29:16 AM EDT Jun 24, 2015 9:31:31 AM EDT Jun 24, 2015 10:14:19 AM EDT Jun 24, 2015 10:37:47 AM EDT Jun 24, 2015 10:37:48 AM EDT Jun 24, 2015 10:40:14 AM EDT Jun 24, 2015 10:42:11 AM EDT Jun 24, 2015 11:24:58 AM EDT Jun 24, 2015 11:54:25 AM EDT Jun 24, 2015 12:17:34 PM EDT Jun 24, 2015 12:50:54 PM EDT Jun 24, 2015 1:47:51 PM EDT Jun 24, 2015 2:07:34 PM EDT Jun 24, 2015 5:42:00 PM EDT Jun 25, 2015 5:37:40 AM EDT Jun 25, 2015 9:11:58 AM EDT Jun 25, 2015 10:13:05 AM EDT Jun 25, 2015 11:31:30 AM EDT Jun 25, 2015 12:48:31 PM EDT Jun 25, 2015 2:22:41 PM EDT Jun 26, 2015 9:30:42 AM EDT Jun 26, 2015 11:16:56 AM EDT Jun 26, 2015 3:48:02 PM EDT Jun 26, 2015 4:29:21 PM EDT Jun 27, 2015 9:06:09 AM EDT Jun 29, 2015 4:43:59 AM EDT Jun 29, 2015 11:34:04 AM EDT Last Viewed Jul 6, 2015 1:02:15 PM EDT Jun 23, 2015 5:14:36 PM EDT Jun 23, 2015 5:23:33 PM EDT Jun 23, 2015 5:24:56 PM EDT Jun 23, 2015 5:26:23 PM EDT Jun 23, 2015 5:31:46 PM EDT Jul 7, 2015 5:04:41 PM EDT Jun 23, 2015 6:02:00 PM EDT Jun 23, 2015 5:50:41 PM EDT Jul 7, 2015 6:10:46 PM EDT Jul 7, 2015 2:58:36 AM EDT Jul 7, 2015 8:44:05 PM EDT Jul 8, 2015 1:14:44 AM EDT Jun 23, 2015 11:26:24 PM EDT Jul 8, 2015 3:50:23 AM EDT Jun 24, 2015 6:39:21 AM EDT Jun 24, 2015 6:55:53 AM EDT Jun 24, 2015 7:35:35 AM EDT Jul 7, 2015 4:22:41 PM EDT Jun 24, 2015 9:54:01 AM EDT Jun 24, 2015 8:46:58 AM EDT Jun 24, 2015 8:58:40 AM EDT Jun 24, 2015 9:00:15 AM EDT Jun 29, 2015 9:08:54 AM EDT Jun 24, 2015 9:22:22 AM EDT Jul 8, 2015 10:42:52 AM EDT Jul 8, 2015 3:50:09 PM EDT Jun 24, 2015 10:14:19 AM EDT Jun 24, 2015 11:00:24 AM EDT Jun 24, 2015 10:37:48 AM EDT Jun 24, 2015 10:41:49 AM EDT Jun 29, 2015 2:02:01 PM EDT Jun 24, 2015 11:24:58 AM EDT Jul 8, 2015 3:09:49 PM EDT Jun 24, 2015 12:18:59 PM EDT Jun 24, 2015 12:50:54 PM EDT Jun 30, 2015 10:00:08 AM EDT Jul 7, 2015 3:48:13 PM EDT Jul 8, 2015 11:19:43 AM EDT Jun 25, 2015 5:37:40 AM EDT Jun 25, 2015 9:14:17 AM EDT Jun 25, 2015 10:13:05 AM EDT Jun 25, 2015 11:31:30 AM EDT Jun 25, 2015 12:49:46 PM EDT Jul 7, 2015 3:17:44 PM EDT Jun 26, 2015 9:30:42 AM EDT Jun 26, 2015 11:16:56 AM EDT Jul 7, 2015 3:36:52 PM EDT Jun 26, 2015 4:31:15 PM EDT Jun 27, 2015 9:06:09 AM EDT Jul 6, 2015 2:11:22 AM EDT Jun 29, 2015 11:34:04 AM EDT 5/8/2023 P. 1 Supplier Notification Report Bid #RTQ-00251 ConstructConnect Al Bosgraaf & Sons, Inc. Thomas PrintWorks CoCoMoConstruction Advanced Recreational Concepts, LLC Playworld Systems Inc. ITSol, LLC Florida Bid Reporting Expert Center LLC cuvox ConstructConnect BCC Engineering Certified Multi -Media Solutions South Amazon Metal Fabricators, Inc. NAME EMAIL Miami -Dade County 800-364-2059 407-4028495 305-667-4149 727-442-2141 321-775-0600 570-522-9800 765-1224 539-7522 305-6772167 205-555-3333 305-673-2350 954-5419898 321-631-7574 FAX OH FL FL FL FL PA FL FL FL AL OH FL FL FL Jun 29, 2015 2:42:35 PM EDT Jun 29, 2015 8:08:20 PM EDT Jun 30, 2015 2:28:24 PM EDT Jul 1, 2015 3:47:08 PM EDT Jul 2, 2015 10:50:26 AM EDT Jul 2, 2015 3:18:42 PM EDT Jul 3, 2015 6:38:52 AM EDT Jul 5, 2015 9:08:53 PM EDT Jul 6, 2015 8:13:20 AM EDT Jul 6, 2015 11:53:10 AM EDT Jul 7, 2015 3:36:33 PM EDT Jul 7, 2015 5:54:33 PM EDT Jul 8, 2015 11:22:23 AM EDT Jul 8, 2015 11:39:10 AM EDT SENT DATE Jul 6, 2015 11:59:20 AM EDT Jul 7, 2015 4:21:01 PM EDT Jun 30, 2015 2:28:24 PM EDT Jul 1, 2015 3:47:08 PM EDT Jul 2, 2015 11:06:30 AM EDT Jul 2, 2015 3:18:42 PM EDT Jul 8, 2015 11:42:04 AM EDT Jul 5, 2015 9:08:53 PM EDT Jul 8, 2015 8:07:19 AM EDT Jul 8, 2015 3:12:00 AM EDT Jul 7, 2015 3:36:33 PM EDT Jul 7, 2015 5:54:33 PM EDT Jul 8, 2015 11:22:23 AM EDT Jul 8, 2015 11:39:10 AM EDT SENT 5/8/2023 p. 2 Supplier Notification Report Miami -Dade County - Bid #RTQ-00251 Suppliers Successfully Invited: 2110 Successful Invitation Qualification Totals: [kd Invite E Org Name Email Name Phone ST Date Failed Advanced Recreational Concepts, LLC tortiz@playspaceservices.com Tammy Ortiz 3217750605 FL Jun 24, 2015 4:14:28 AM EDT tortiz@arcflorida.com Paul Bickham 3217750600 FL Jun 24, 2015 5:03:13 AM EDT TOrtiz@,ARCFlorida.com Tammy Ortiz 3217750605 FL Jun 24, 2015 5:23:35 AM EDT Clerk of the Board CLERKBCC(i IXHAMIDADE.GOV Clerk of the Board (COC) COC 3053755126 FL Jun 23, 2015 3:52:59 PM EDT NAME EMAIL FAX SENT DATE SENT 5/8/2023 p. 3 Supplier Notification Report - Bid #RTQ-00251 Miami -Dade County Org Name Email Name Phone ST Date Failed D.W. Recreation Services, Inc. cwestdwrecreation@bellsouth.net Candace West 5612897658 FL Jun 24, 2015 4:36:23 AM EDT GameTime, Inc. joelleng@gametime.com Cindy Dearden 8004320162 FL Jun 24, 2015 4:51:31 AM EDT BARRYL@GAMETIME.COM BARRY LOCK FL Jun 24, 2015 5:09:01 AM EDT Failed NAME EMAIL FAX SENT DATE SENT 5/8/2023 p. 4 Supplier Notification Report - Bid #RTQ-00251 Miami -Dade County Org Name Email Name Phone ST Date Failed Leadex Corporation frank@leadexcorp.com Frank Fonseca 3052662028 FL Jun 24, 2015 4:06:01 AM EDT FRANK@LEADEXCORP.COM PRES. FRANK FONSECA (305) 345-7474 FL Jun 24, 2015 4:29:25 AM EDT frank@leadexcorp.com FRANK J FONSECA 3052662028 FL Jun 24, 2015 5:01:50 AM EDT frank@leadexcorp.com Dennis Fonseca 3052662028 FL Jun 24, 2015 5:22:46 AM EDT NAME EMAIL FAX SENT DATE SENT 5/8/2023 P. 5 Supplier Notification Report - Bid #RTQ-00251 Miami -Dade County Org Name Email Name Phone ST Date Playground Services, Inc sales@qualityplaysets.com Nelson Morales 3059698797 FL Jun 24, 2015 4:40:17 AM EDT SALES@QUALITYPLAYSETS.COM NELSON MORALES 305969-8797 FL Jun 24, 2015 5:46:25 AM EDT Regal Contractors Inc. MARTINT5@COMCASYNET PAUL L FL Jun 24, 2015 4:29:31 AM EDT martint5@comcast.net Paul L Martin 5616427276 FL Jun 24, 2015 5:43:55 AM EDT martint5@comcast.net Paul Martin 5619067321 FL Jun 24, 2015 6:01:07 AM EDT NAME EMAIL FAX SENT DATE SENT Failed 5/8/2023 p. 6 Supplier Notification Report - Bid #RTQ-00251 Miami -Dade County Org Name Email Name Phone ST Date Failed Vendor Services NAME clerkbcc@miamidade.gov Vendor Services 8015555555 FL Jun 23, 2015 3:52:59 PM EDT ISD-VABIDS@miamidade.gov Vendor Services 3053755773 FL Jun 23, 2015 3:52:59 PM EDT EMAIL FAX SENT DATE SENT 5/8/2023 p. 7 Supplier Notification Report - Bid #RTQ-00251 Miami -Dade County Bid Invite Email Org Name NAME Email Name EMAIL FAX Phone SENT DATE ST Date Failed SENT 5/8/2023 p. 8 Supplier Notification Report - Bid #RTQ-00251 Miami -Dade County Org Name Email Name Phone ST Date Failed Advanced Recreational Concepts, LLC tortiz@playspaceservices.com Tammy Ortiz 3217750605 FL Jul 7, 2015 3:17:56 PM EDT Al Bosgraaf & Sons, Inc. albasl@cfl.rr.com Gerald Bosgraaf 4074028495 FL Jul 7, 2015 3:17:55 PM EDT Clerk of the Board CLERKBCC(i I IIAMIDADE.GOV Clerk of the Board (COC) COC 3053755126 FL Jul 7, 2015 3:17:56 PM EDT D.W. Recreation Services, Inc. cwest@dwrecreation.com Candace West 5612897658 FL Jul 7, 2015 3:17:55 PM EDT GameTime, Inc. joelleng@gametime.com JoEllen Green 4073310101 FL Jul 7, 2015 3:17:56 PM EDT joelleng@gametime.com Cindy Dearden 8004320162 FL Jul 7, 2015 3:17:57 PM EDT FIG Construction hlario@hgconstruction.us Hilario Gonzalez 7868458999 FL Jul 7, 2015 3:17:56 PM EDT Leadex Corporation frank@leadexcorp.com Frank Fonseca 3052662028 FL Jul 7, 2015 3:17:55 PM EDT Playground Services, Inc sales@qualityplaysets.com Nelson Morales 3059698797 FL Jul 7, 2015 3:17:56 PM EDT Regal Contractors Inc. martint5@comcast.net Paul Martin 5619067321 FL Jul 7, 2015 3:17:56 PM EDT Vendor Services ISD-VABIDS@,miamidade.gov Vendor Services 3053755773 FL Jul 7, 2015 3:17:56 PM EDT clerkbcc@miamidade.gov Vendor Services 8015555555 FL Jul 7, 2015 3:17:57 PM EDT NAME EMAIL FAX SENT DATE SENT 5/8/2023 P. 9 Supplier Notification Report - Bid #RTQ-00251 Miami -Dade County Org Name Email Name Phone ST Date Failed Advanced Recreational Concepts, LLC tortiz@playspaceservices.com Tammy Ortiz 3217750605 FL Jul 7, 2015 3:15:22 PM EDT Al Bosgraaf & Sons, Inc. albasl@cfl.rr.com Gerald Bosgraaf 4074028495 FL Jul 7, 2015 3:15:20 PM EDT Clerk of the Board CLERKBCC(i I IIAMIDADE.GOV Clerk of the Board (COC) COC 3053755126 FL Jul 7, 2015 3:15:21 PM EDT D.W. Recreation Services, Inc. cwest@dwrecreation.com Candace West 5612897658 FL Jul 7, 2015 3:15:21 PM EDT GameTime, Inc. joelleng@gametime.com JoEllen Green 4073310101 FL Jul 7, 2015 3:15:22 PM EDT joelleng@gametime.com Cindy Dearden 8004320162 FL Jul 7, 2015 3:15:23 PM EDT FIG Construction hlario@hgconstruction.us Hilario Gonzalez 7868458999 FL Jul 7, 2015 3:15:22 PM EDT Leadex Corporation frank@leadexcorp.com Frank Fonseca 3052662028 FL Jul 7, 2015 3:15:20 PM EDT Playground Services, Inc sales@qualityplaysets.com Nelson Morales 3059698797 FL Jul 7, 2015 3:15:22 PM EDT Regal Contractors Inc. martint5@comcast.net Paul Martin 5619067321 FL Jul 7, 2015 3:15:22 PM EDT Vendor Services ISD-VABIDS@,miamidade.gov Vendor Services 3053755773 FL Jul 7, 2015 3:15:21 PM EDT clerkbcc@miamidade.gov Vendor Services 8015555555 FL Jul 7, 2015 3:15:23 PM EDT NAME EMAIL FAX SENT DATE SENT 5/8/2023 P. 10 Miami -Dade County Bid RTQ-00251 Solicitation RTQ-00251 Playground: Installation and Infrastructure designation: Public M IAM I - Miami -Dade County 6/22/2015 9:56 AM P. 1 Miami -Dade County Bid RTQ-00251 RTQ-00251 Playground: Installation and Infrastructure Number RTQ-00251 Title Playground: Installation and Infrastructure Start Date In Held End Date Jul 8, 2015 5:00:00 PM EDT Question & Jul 6, 2015 2:00:00 PM EDT Answer End Date Contact Jennyfer Calderon 305.375.5312 JCALDER@miamidade.gov Contract Duration 8 years Contract Renewal Not Applicable Prices Good for Not Applicable Comments This Request to Qualify (RTQ) will establish a pool of submitters capable of providing installation and infrastructure services for playground and park equipment. Entry into the qualification pool is not a contract between Miami -Dade County and any Submitter, but an acknowledgement that the included Submitter(s) meet the qualifications as outlined throughout this RTQ. The pool shall be open for Submitters to qualify at any time after the initial RTQ opening date. Pre -qualified Submitters will be invited to participate in future competitions. Item Response Form Item RTQ•00251--01.01 - Minimun Qualifications Quantity 1 each Prices are not requested for this item. Delivery Location Miami -Dade County No Location Specified Qty 1 Description See attached Minimum Qualification Criteria 6/22/2015 9:56 AM p. 2 Miami -Dade County Bid RTQ-00251 SOLICITATION NO.: RTQ-00251 OPENING: 6:00 P.M. Playground. Installation and Infrastructure Jul 8, 2015 MIAMI* MIAMI-DADE COUNTY, FLORIDA REQUEST TO QUALIFY TITLE; Playground. Installation and Infrastructure BIDS WILL BE ACCEPTED UNTIL 6:00 PM ON Ju18, 2015 FOR INFORMATION CONTACT; Jennyfer Calderon, 305-375-5312,JCALDER@miamidade.gov IMPORTANT NOTICE TO BIDDERS/PROPOSERS: • READ THE ENTIRE SOLICITATION DOCUMENT, THE GENERAL TERMS AND CONDITIONS, AND HANDLE ALL QUESTIONS IN ACCORDANCE WITH THE TERMS OUTLINED IN PARAGRAPH 1.2(D) OF THE GENERAL TERMS AND CONDITIONS. • THE SOLICITATION SUBMITTAL FORM CONTAINS IMPORTANT INFORMATION THAT REQUIRES REVIEW AND COMPLETION BY ANY BIDDER/PROPOSER RESPONDING TO THIS SOLICITATION. • FAILURE TO COMPLETE AND SIGN THE SOLICITATION SUBMITTAL FORM WILL RENDER YOUR PROPOSAL NON -RESPONSIVE. 6/22/2015 9:56 AM p. 3 Miami -Dade County Bid RTQ-00251 M IAM FC]AaE SECTION 1 GENERAL TERMS AND CONDITIONS: All general terms and conditions of Miami -Dade County Procurement Contracts are posted online. Bidders/Proposers that receive an award from Miami -Dade County through Miami -Dade County's competitive procurement process must anticipate the inclusion of these requirements in the resultant Contract. These general terms and conditions are considered non-negotiable. All applicable terms and conditions pertaining to this solicitation and resultant contract may be viewed online at the Miami -Dade County Procurement Management website by clicking on the below link: http://www.miamidade.gov/procurement/library/boilerplate/general-terms-and-conditions- r15-2.pdf NOTICE TO ALL BIDDERS/PROPOSERS: Electronic bids are to be submitted through a secure mailbox at BidSync (www.bidsync.com) until the date and time as indicated in this Solicitation document. It is the sole responsibility of the Bidder/Proposer to ensure their proposal reaches BidSync before the Solicitation closing date and time. There is no cost to the Bidder/Proposer to submit a proposal in response to a Miami -Dade County solicitation via BidSync. Electronic proposal submissions may require the uploading of electronic attachments. The submission of attachments containing embedded documents or proprietary file extensions is prohibited. All documents should be attached as separate files. For information concerning technical specifications please utilize the question/answer feature provided by BidSync at www.bidsync.com within the solicitation. Questions of a material nature must be received prior to the cut-off date specified in the solicitation. Material changes, if any, to the solicitation terms, scope of services, or bidding procedures will only be transmitted by written addendum. (See addendum section of BidSync site). Please allow sufficient time to complete the online forms and upload of all proposal documents. Bidders/Proposers should not wait until the last minute to submit a proposal. The deadline for submitting information and documents will end at the closing time indicated in the solicitation. All information and documents must be fully entered, uploaded, acknowledged (Confirm) and recorded into BidSync before the closing time or the system will stop the process and the response will be considered late and will not be accepted. PLEASE NOTE THE FOL L OWING. No part of your proposal can be submitted via HARDCOPY, EMAIL, OR FAX. No variation in price or conditions shall be permitted based upon a claim of ignorance. Submission of a proposal will be considered evidence that the Bidder/Proposer has familiarized themselves with the nature and extent of the work, and the equipment, materials, and labor required. The entire proposal response must be submitted in accordance with all specifications contained in the solicitation electronically. 6/22/2015 9:56 AM p. 4 Miami -Dade County Bid RTQ-00251 6/22/2015 9:56 AM P. 5 Miami -Dade County Bid RTQ-00251 SECTION 2 SPECIAL CONDITIONS 2.1 DEFINITIONS A. Submittal — shall refer to the form submitted in response to this Request to Qualify. B. Submitter — shall refer to anyone responding to this Request to Qualify. 2.2 PURPOSE This Request to Qualify (RTQ) will establish a pool of submitters capable of providing installation and infrastructure services for playground and park equipment. Entry into the qualification pool is not a contract between Miami -Dade County and any Submitter, but an acknowledgement that the included Submitter(s) meet the qualifications as outlined throughout this RTQ. The pool shall be open for Submitters to qualify at any time after the initial RTQ opening date. Pre -qualified Submitters will be invited to participate in future competitions. 2.3 TERM OF CONTRACT The pre -qualification pool will begin on the first calendar day of the month succeeding approval by the Board of County Commissioners, or designee, unless otherwise stipulated in the Notice of Award Letter which is distributed by the County's Internal Services Department, Procurement Management Division, and contingent upon the completion and submittal of all required bid documents. The pre -qualification pool shall expire on the last day of the last month of the 8 year period. 2.4 QUALIFICATION CRITERIA Submitters who meet the following minimum qualifications will be placed on a list for participation in future competitions for playground installation and infrastructure services: Minimum Qualification A. To qualify for playground and infrastructure services, submitters shall have hold at a minimum one of the following licenses: 1. General Contractor (GC) license issued by the State of Florida Construction Industry Licensing Board or by the Miami -Dade County's Construction Trades Qualifying Board. 2. Building Contractor (BC) license issued by the State of Florida Construction Industry Licensing Board or by the Miami -Dade County's Construction Trades Qualifying Board. 3. General Engineering (GE) license issued by the Miami -Dade County's Construction Trades Qualifying Board. For more information on licensing requirements link to: www.mvfloridalicense.com/dbpr/pro/cilb/index.html and http://www.miamidade.gov/licenses/contractors-licensing.asp B. Additional qualification(s) for playground installation services. Submitter(s) or their approved subcontractor offering playground installation services shall hold and provide the following with their bid submittal: 4. Certification as a Certified Playground Safety Inspector (CPSI) issued by the National Recreation and Park Association. For more information on certification requirements link to: www.nrpa.orq/content.aspx?id=413 Submitters shall provide correspondence on manufacturer letterhead stating that either their firm or their listed subcontractor is authorized to do installation of playgrounds and parks equipment. A copy of the manufacturer's approval on letterhead shall accompany the submittal package. Submitters deemed pre -qualified by the County will participate in subsequent requests for quotations (RFQ) on an as needed basis. When a requirement to procure services listed is identified, Submitters pre -qualified under that service will be invited to quote. When a requirement to procure services falls under multiple services, Submitters pre -qualified under the combination of identified groups will be invited to quote. For example, should the County 6/22/2015 9:56 AM p. 6 Miami -Dade County Bid RTQ-00251 identify the need to procure playground installation and infrastructure services, submitters that are pre -qualified to provide both services will be invited to quote. The County at its sole discretion and in its best interest may choose to quote services in the combination that best meets its needs. Submitters shall provide all of the specified information, documents and attachments listed above with their submittal form as poof of compliance to the requirement of this RTQ. However, the County may, at its sole discretion and in its best interest, allow submitters to complete, supplement or supply the required documents. It shall be the sole prerogative of the County as to the number of submitters who will be included under this RTQ. During the term of this RTQ, the County reserves the right to add or delete submitters as it deems necessary and in its best interests. 2.5 SMALL BUSINESS CONTRACT MEASURES Section 1 from the General Terms and Conditions, Paragraph 1.43 - Small Business Enterprises (SBE) Measure, is exempt from this RTQ. The application of measures will be determined at the time the request is issued and may include but not be limited to, a set -aside, a goal, bid preference or other measures. All individual spot market quotes will be reviewed by SBD for applicable measures prior to advertising. 2.6 CHANGES IN MANUFACTURER DESIGNATION Submitters shall report to the County any changes in their designation as an approved installer, agent, dealer, representative, or distributor of the manufacturer lines submitted for approval. Should a submitter cease to be a manufacturer approved installer, agent, dealer, representative, or distributor of the manufacturer lines, the product or service will be removed from the submitter's qualification list. Should a submitter and/or subcontractor(s) become authorized to do installation of playgrounds and parks equipment of a manufacturer that conforms to the contract's specifications, the submitter may submit proof of their firm's designation. 2.7 SITE VISITS Site visits may apply if so defined in the Request for Quote (RFQ). 2.8 LIQUIDATED DAMAGES AND WORK DURATION Liquidated damages may apply if so defined in the RFQ. Work duration will be specified in the RFQ. Sequencing or phasing of work will be specified in the RFQ 2.9 INSURANCE In addition to the requirement set forth in Section 1.21, Insurance Requirements, of the General Terms and Conditions, the following payment clause applies: • Any additional insurance requirements may apply if so define and specified in the Request for Quote (RFQ) 2.10 CONTACT PERSON For any additional information regarding the terms and conditions of this RTQ, contact Jennyfer Calderon at 305- 375-5312 or at jcalder@miamidade.gov. 6/22/2015 9:56 AM p. 7 Miami -Dade County Bid RTQ-00251 SECTION 3 TECHNICAL SPECIFICATIONS 3.1 SCOPE This Request to Qualify is intended to establish two Groups of Prequalified bidders as described below. Submitters awarded a contract through this Pool shall: A. Furnish all labor, material and equipment necessary for satisfactory contract performance. When not specifically identified in the technical specifications of the Request for Quotation (RFQ), such materials and equipment shall be of a suitable type and grade for the purpose. All material, workmanship, and equipment shall be subject to the inspection and approval by the County. Barricades shall be provided by the Submitter when work is performed in areas traversed by persons, or when deemed necessary by the County. B. Conform to all relevant OSHA, State and County regulations during the course of such effort. Any fines levied by the above mentioned authorities for failure to comply with these requirements shall be borne solely by the responsible Vendor. Installation and Infrastructure Services A. Installation services shall include the removal and disposal of playground and park equipment inclusive of ancillary parts being replaced and the installment of the new item(s) leaving the unit in proper working condition and in compliance with the manufacturer's specifications and applicable Florida Building Code safety regulations. B. Infrastructure services shall refer to the incidental work required for the installation of playground and park equipment in accordance with plans and specifications provided by the County. Infrastructure services may include but is not limited to the pouring of asphalt or concrete for the paving of walkways, water line installation for shelters, and electrical connections. Proof of additional license(s) may be required shall any electrical, mechanical, plumbing or any other work that does not fall under the scope of work of the original license provided. 6/22/2015 9:56 AM p. 8 Miami -Dade County Bid RTQ-00251 SECTION 4 Rlr] SURMITTAI FIRM NAME: As stated in Section 2.4 - QUALIFICATION CRITERIA, submitters shall provide the following: Minimum Qualifications: License No. Expiration Copy Attached Date (Y/N) A I General Contractor, Building Contractor, or Engineer License Additional Qualification(s) for Playground Installation Services: Certification No. Expiration Copy Attached Date (Y/N) B lCertified Playground Safety Inspector (CPSI): C Manufacturer's Authorization Letter No. Manufacturer's Name Letter Attached (Y/N) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Additional pages for manufacturers may be added. 6/22/2015 9:56 AM P. 9 Miami -Dade County Bid RTQ-00251 Miami -Dade County Procurement Management Services MIAN11 iJfE Solicitation Submittal Form 111 NW 1st Street, Suite 1300, Miami, FL 33128 Solicitation No. RTQ-00251 Solicitation Title: Playground: Installation and Infrastructure Legal Company Name (include d/b/a if applicable): Federal Tax Identification Number: If Corporation - Date Incorporated/Organized: State Incorporated/Organized: Company Operating Address: City State Zip Code Remittance Address (if different from ordering address): City State Zip Code F_ F_ 1 Company Contact Person: Email Address: f Phone Number Fax Number Company's Internet Web Address: (include area code): (include area code): Pursuant to Miami -Dade County Ordinance 94-34, any individual, corporation, partnership, joint venture or other legal entity having an officer, director, or executive who has been convicted of a felony during the past ten (10) years shall disclose this information prior to entering into a contract with or receiving funding from the County. ❑ Place a check mark here only if the Bidder has such conviction to disclose to comply with this requirement. LOCAL PREFERENCE CERTIFICATION: For the purpose of this certification, a "local business" is a business located within the limits of Miami -Dade County (or Broward County in accordance with the Interlocal Agreement between the two counties) that has a valid Local Business Tax Receipt, issued by Miami -Dade County; has a physical business address located within the limits of Miami -Dade County from which business is performed; and contributes to the economic development of the community in a verifiable and measurable way. This may include, but not be limited to, the retention and expansion of employment opportunities and the support and increase to the County's tax base. ❑ Place a check mark here only if affirming the Bidder meets the requirements for Local Preference. Failure to complete this certification at this time (by checking the box above may render the vendor ineligible for Local Preference. LOCALLY -HEADQUARTERED BUSINESS CERTIFICATION: For the purpose of this certification, a "locally -headquartered business" is a Local Business whose "principal place of business" is in Miami -Dade County or Broward County in accordance with the Interlocal Agreement between the two counties. ❑ Place a check mark here only if affirming the Bidder meets requirements for the Locally -Headquartered Preference (LHP). Failure to complete this certification at this time (by checking the box) may render the vendor ineligible for the LHP. The address of the Locally -headquartered office is: 6/22/2015 9:56 AM P. 10 Miami -Dade County Bid RTQ-00251 LOCAL CERTIFIED VETERAN BUSINESS ENTERPRISE CERTIFICATION: A Local Certified Veteran Business Enterprise is a firm that is (a) a local business pursuant to Section 2-8.5 of the Code of Miami -Dade County and (b) prior to bid submission is certified by the State of Florida Department of Management Services as a veteran business enterprise pursuant to Section 295.187 of the Florida Statutes. ❑ Place a check mark here only if affirming the Bidder is a Local Certified Veteran Business Enterprise. A copy of the certification must be submitted with the bid. SMALL BUSINESS ENTERPRISE CONTRACT MEASURES (If Applicable) An SBE/Micro Business Enterprise must be certified by Small Business Development for the type of goods and/or services the Bidder provides in accordance with the applicable Commodity Code(s) for this Solicitation. For certification information contact Small Business Development at (305) 375-2378 or access http://www.miamidade.gov/business/business-certification-programs.asp. The SBE/Micro Business Enterprise must be certified by the solicitation's submission deadline, at contract award, and for the duration of the contract to remain eligible for the preference. Firms that graduate from the SBE program during the contract may remain on the contract. Is your firma Miami -Dade County Certified Small Business Enterprise? Yes ❑ No ❑ If yes, please provide your Certification Number: SCRUTINIZED COMPANIES WITH ACTIVITIES IN SUDAN LIST OR THE SCRUTINIZED COMPANIES WITH ACTIVITIES IN THE IRAN PETROLEUM ENERGY SECTOR LIST. By executing this bid through a duly authorized representative, the Bidder certifies that the Bidder is not on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, as those terms are used and defined in sections 287.135 and 215.473 of the Florida Statutes. In the event that the Bidder is unable to provide such certification but still seeks to be considered for award of this solicitation, the Bidder shall execute the bid response package through a duly authorized representative and shall also initial this space:: F . In such event, the Bidder shall furnish together with its bid response a duly executed written explanation of the facts supporting any exception to the requirement for certification that it claims under Section 287.135 of the Florida Statutes. The Bidder agrees to cooperate fully with the County in any investigation undertaken by the County to determine whether the claimed exception would be applicable. The County shall have the right to terminate any contract resulting from this solicitation for default if the Bidder is found to have submitted a false certification or to have been placed on the Scrutinized Companies for Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List. IT IS HEREBY CERTIFIED AND AFFIRMED THAT THE BIDDER SHALL ACCEPT ANY AWARDS MADE AS A RESULT OF THIS SOLICITATION. BIDDER FURTHER AGREES THAT PRICES QUOTED WILL REMAIN FIXED FOR A PERIOD OF ONE HUNDRED AND EIGHTY (180) DAYS FROM DATE SOLICITATION IS DUE. Bidder's Authorized Representative's Signature, Date i Type or Print Name THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF THE BIDDER TO BE BOUND BY THE TERMS OF ITS OFFER. FAILURE TO SIGN THIS SOLICITATION WHERE INDICATED ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE BID NON -RESPONSIVE. THE COUNTY MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY RESPONSE THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS THE BIDDER TO THE TERMS OF ITS OFFER. 6/22/2015 9:56 AM P. 11 Miami -Dade County Bid RTQ-00251 i_ MIAMMALIDE �M FAIR SUBCONTRACTING PRACTICES In compliance with Miami -Dade County Code Section 2-8.8, the Bidder/Proposer shall submit with the proposal a detailed statement of its policies and procedures (use separate sheet if necessary) for awarding subcontractors. F-I NO SUBCONTRACTORS WILL BE UTILIZED FOR THIS CONTRACT Signature Date 6/22/2015 9:56 AM p. 12 Miami -Dade County Bid RTQ-00251 SUBGONTRAGTORISUPPLIER LISTING MM-2 (Miami -Dade County Code Sections 2-8.1, 2-8.8 and 10-34) Name of Bidder/Proposer: FEIN No. F_ n accordance with Sections 2-8.1, 2-8.8 and 10.34 of the Miami -Dade County Code, this form must be submitted as a condition of award by all Bidders/Proposers on Countycontracts for purchase of supplies, materials or services, ncluding professional services which involve expenditures of $100,000 or more, and all Proposers on County or Public Health Trust construction contracts which involve expenditures of $100,000 or more. The Bidder/Proposer who is warded this contract shall not change or substitute first tier subcontractors or direct suppliers or the portions of the contract work to be performed or materials to be supplied from those identified, except upon written approval of the ounty. The Bidder/Proposer should enter the word "NONE" under the appropriate heading of this form if no subcontractors or suppliers will be used on the contract and sign the form below. In accordance with Ordinance No. 11-90, an entity contracting with the County shall report the race, gender and ethnic origin of the owners and employees of all first tier subcontractors/suppliers. In the event that the recommended 3idder/Proposer demonstrates to the County nor te award that the racegender, and ethnic information is not reasonably available at that time the Bidder/Proposer shall be obligated to exemise diligent efforts to obtain that information and provide the same to the County not later than ten (10) days after it becomes available and, in any event, prior to final payment under the contract (Please duplicate this form if additional space is needed.) Supplies/ Principal Owner Employee(s) Business Materials/ (Enter the number of male and female owners by racelalhnicity) (Enter the number of male and female employees and the number of Name and principal Services to be employees by race'alhnicity) Native Native Address of Owner Provided by First Tier Direct Supplier PP M F White Black Hispanic �'NPacific American/ Other M F White Black Hispanic sianrPacific American/ Oth, Supplier Islander Native Islander Native Alssksn Alesken Business Scope of or Principal Owner Employee(s) Name and to be (Enter the number of male and female owners by racelethnicity) (Enter the number of male end female employees end the number of employees by race'alhnicity) Address ofmed Principal Perfor by Native Native Fret Tier Owner Subcontractor/ Subcontractor/ Subconsultant M F White Black Hispanic ien1wific American/ gher M F White Black Hispanic simuPacific American/ Oth, Subconsultant Islander Native Alaskan Islander Native Alaskan LiMark here if race, gender and ethnicity information is not available and will be provided at a later date. This data maybe submitted to contracting department or on-line to the Smell Business Development of the Internal Services Department at hffp:lkw ..memdede.gwrbwinersrbwin development comracteasp. Asa condition of final payment, BiddemProposershall provide subcontractor information on the Subcontractor Payment Report Sub 200 form which can befound at http:ity.miamidedagmibusinmsllibrarylformslsubcontractors psyment.pdf. 1 certify that the representations contained in this Subcontrador/Supplier listing are to the best of myknowfedge true and accurate. Signature of BidderlProposer Print Name Print Title Date 6/22/2015 9:56 AM p. 13 Miami -Dade County Bid RTQ-00251 Miami -Dade County Contractor Due Diligence Affidavit Per Miami -Dade County Board of County Commissioners (Board) Resolution No. R-63-14, County Vendors and Contractors shall disclose the following as a condition of award for any contract that exceeds one million dollars ($1,000,000) or that otherwise must be presented to the Board for approval: (1) Provide a list of all lawsuits in the five (5) years prior to bid or proposal submittal that have been filed against the firm, its directors, partners, principals and/or board members based on a breach of contract by the firm; include the case name, number and disposition; (2) Provide a list of any instances in the five (5) years prior to bid or proposal submittal where the firm has defaulted; include a brief description of the circumstances; (3) Provide a list of any instances in the five (5) years prior to bid or proposal submittal where the firm has been debarred or received a formal notice of non-compliance or non-performance, such as a notice to cure or a suspension from participating or bidding for contracts, whether related to Miami - Dade County or not. All of the above information shall be attached to the executed affidavit and submitted to the Procurement Contracting Officer (PCO)/ AE Selection Coordinator overseeing this solicitation. The Vendor/Contractor attests to providing all of the above information, if applicable, to the PCO. Federal Employer Contract No.: Identification Number (FEIN): Contract Title: Printed Name of Affiant Name of Firm Address of Firm Notary Public - State of Subscribed and sworn to (or affirmed) before me this by Type of identification produced Signature of Notary Public Print or Stamp of Notary Public Printed Title of Affiant State Notary Public Information County of day of, He or she is personally known to me Expiration Date Signature of Affiant Date Zip Code 20 or has produced identification Serial Number Notary Public Seal 6/22/2015 9:56 AM p. 14 Miami -Dade County Bid RTQ-00251 Question and Answers for Bid #RTQ-00251 - Playground: Installation and Infrastructure Overall .. There are no questions associated with this bid. 6/22/2015 9:56 AM P. 15 Date: July 6, 2016 To: Honorable Chairman Mean Mones 'm and Members, Board of Count From: Carlos A. Gimenez Mayor Subject: Recommendation for Approval to Estai Installation and Infrastructure Services Issl Memorandum GgUNTY Agenda Item No. 8(F)(6) a Pre -Qualification Pool for Playground Recommendation It is recommended that the Board of County Commissioners (Board) approve the establishment of a pre - qualification pool, RTQ-00259, to provide playground installation and infrastructure services for the Parks, Recreation, and Open. Spaces Department. The pool has two '(2) groups: (1) Installation Services, which include.. the removal and disposal of playground and park equipment, and (2) Infrastructure Services., which include, but are not limited to, the pouring of asphait or concrete for the paving of walkways, water line installation for shelters, and electrical connections. On February 2, 2.016, the Board approved the. procurement of playground and park equipment through Resolution No. R=113-16. This pool covers the Installation and infrastructure services for equipment; Scope Th,e impact of this item is countywide in nature. Fiscal ImpactlFundincl Source The fiscal impact for the eight -year term is. $16,000,000, The previous pool; 4907-3/13-3, was valued at $30,326,000 for seven (7) years. The allocation for this replacement pool is significantly lower than the. previous pool as it does not include the purchase of playground and park equipment. The allocation is based on the Parks, Recreation, and Open Spaces Department's projected usage over the term of the pool. Department Allocation Funding Source Contract Manager Parks, Recreation, and General. Fund, Capital Fund, Building $16,000,000 Better Communities Bond Program; Park Angus Laney Open Spaces impact Fees and Grant Funds Total* $16,000,000 . Track Record/Monitor Jennyfer Calderon of the Internal Services Department is the Procurement Contracting Officer. Delegated Authority Upon approval of this item, a pool of pre -qualified vendors will be established to participate in spot market competitions. The County Mayor or the County Mayor's designee will have the authority to solicit pricing and award contracts up to an aggregate amount of the allocation authorized by the Board. The County Mayor or the County Mayor's designee will also have the authority to (a) exercise all provisions of the solicitation documents and any resulting contracts pursuant to Section 2-8.1 of the County Code and implementing Order 3-38., and (b) add vendors to. the pool at any time, subject to ratification by the Board on 81 bi-annual basis, Honorable Chairman .lean Monestime and Members, Board of County Commissioners Page 2 , Vendors Pre -Qualified for Pool A Request to Qualify (RTQ) was issued under full and open competition on June 23, 2015. The method of award was to pre -qualify all responsive and responsible vendors that met the minimum requirements as specified in the solicitation for participation in future spot market competitions. Fifteen vendors responded to the solicitation, of which nine (9) were responsive and six (6) were "No Bids." On April 1, 2016, the Procurement Management Services Division of the Internal Services Department held a publicly -noticed meeting to assist vendors that failed to comply with the requirements of the RTQ. Of the nine (9) responsive vendors, five (5) are being recommended for inclusion in the pool as set forth in the table below. Awardee Principal Address Local Address Principal Al Bosgraaf & Sons Inc., Building 240 Rebel Run None Gerald A. Bosgraaf Contractors Osteen, FL D.W. Recreation Services, Inc. 2500 NW 79 Avenue Number 258 Same Candace N. West (SBE) Doral, FL H.G. Construction, Development 7570 SW 77 Avenue Same Hilario Gonzalez, III and Investment, Inc. (SBE) Miami, FL Leadex Corporation (SBE, DBE) 2601 SW 69 Court Same Frank J. Fonseca Miami, FL Regal Contractors, Inc. 1220 SW Squire Johns Lane None Paul L. Martin Palm City, FL Vendors Not Pre -Qualified for Pool Vendor Reason for not Recommending Beachcomber Fiberglass Technology, Inc. No Bid Dade Pump & Supply Co. Design America Hornung's Golf Products, Inc. Preservation Materials International, LLC Sturdisteel Bliss Products and Services, Inc. Vendor did not submit the required license to satisfy the pre - qualification criteria. Upon the submission of the required license, the vendor will be added to the pool. Playground Services, Inc. John Fitzgerald, Inc. Vendor did not complete the vendor registration process. Upon completion of the registration process, the vendor will be added to the pool. Play/Space Services, Inc. dlbla Advanced Recreational Concepts *A "No Bid" means the vendor responded indicating it was not interested in participating in the pool. Honorable Chairman Jean Monestime and Members, Board of County Commissioners Page 3 Due Diligence Pursuant to Resolution No. R-187-12, due diligence was conducted in accordance with the Internal Services Department's Procurement Guidelines to determine. contractor responsibility, including verifying corporate status and that there are no performance or compliance issues.. The lists that were referenced include: convicted vendors, debarred. vendors, delinquent contractors,, suspended vendors, and federal excluded parties. There were no adverse findings. relating to contractor responsibillty. Pursuant to Resolution No. R-140-15, prior to the re -procurement of this replacement pool, a full review of the scope of services was conducted to ensure the replacement pool reflects the County's current needs. The review included conducting market research, posting a draft solicitation for industry comment, and holding meetings and drafting sessions with the user department. The scope of services was updated to include the acceptance of additional licenses (e.g., Building Contractor and General Engineering). Applicable Ordinances and Contract Measures • The User Access Program provision applies and the two (2) percent fee will be collected on all purchases where permitted by the funding source. • The solicitation was assigned a Community Workforce Program goal that may apply to individual spot market quotes, All individual spot market quotes will be reviewed by the Internal Services Department's Small Business Development Division for application of measures prior to advertising. • The Local Preference Ordinance will be applied at the time of spot market competition where permitted by the funding source. • The Living Wage Ordinance does not apply. Michael tpring Senior Advisor 9 TO: FROM: MEMORANDUM (Revised) Honorable Chairman Jean Monestime and Members, Board of County Commissioners � rice- i i Please note any items checked. DATE: July 6, 2016 SUBJECT: Agenda Item No. 8(F)(6) "3-Day Rule" for committees applicable if raised 6 weeks required between first reading and public hearing 4 weeks notification to municipal officials required prior to public hearing Decreases revenues or increases expenditures without balancing budget Budget required Statement of fiscal impact required Statement of social equity required Ordinance creating a new board requires detailed County Mayor's report for public hearing No committee review Applicable legislation requires more than a majority vote (i.e., 2/3's , 3/5's , unanimous ) to approve Current information regarding funding source, index code and available balance, and available capacity (if debt is contemplated) required Approved R Mayor Agenda Item No. 8 (F) (6 ) Veto 7-6-26 Override RESOLUTION NO. RESOLUTION AUTHORIZING ESTABLISHMENT OF PREQUALIFICATION POOL RTQ-00251 IN A TOTAL AMOUNT UP TO $16,000,000.00 FOR PLAYGROUND INSTALLATION AND INFRASTRUCTURE SERVICES FOR THE PARKS, RECREATION AND OPEN SPACES DEPARTMENT FOR A TERM OF EIGHT YEARS AND FUNDED IN PART FROM THE BUILDING BETTER COMMUNITIES GENERAL OBLIGATION BOND PROGRAM; AND AUTHORIZING THE COUNTY MAYOR OR COUNTY MAYOR'S DESIGNEE TO SOLICIT PRICING, AWARD CONTRACTS, EXERCISE ALL PROVISIONS OF THE SOLICITATION DOCUMENTS AND ANY RESULTING CONTRACTS PURSUANT TO SECTION 2-8.1 OF THE CODE OF MIAMI-DADE COUNTY, FLORIDA AND IMPLEMENTING ORDER 3-38, AND ADD VENDORS TO THE POOL AT ANY TIME, SUBJECT TO RATIFICATION BY THE BOARD ON A BI-ANNUAL BASIS WHEREAS, this Board desires to accomplish the purposes outlined in the accompanying memorandum, a copy of which is incorporated herein by reference, NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA, that this Board authorizes the establishment of prequalif cation pool RTQ-00251 for playground installation and infrastructure services for the Parks, Recreation and Open Spaces Department in a total amount up to $16,000,000.00 for a term of eight years; and authorizes the County Mayor or County Mayor's designee to (a) solicit pricing and award contracts up to the aggregate amount of the allocation authorized by the Board, (b) exercise all provisions of the solicitation documents and any resulting contracts pursuant to Section 2-8.1 of the Code of Miami -Dade County, Florida and Implementing Order 3-38, and (c) add vendors to the pool at any time, subject to ratification by Agenda Item No. 8 (F) (6 ) Page No. 2 the Board on a bi-annual basis. A copy of the solicitation document and resulting contracts are on file with and available upon request from the Internal Services Department, Procurement Management Services Division. The foregoing resolution was offered by Commissioner who moved its adoption. The motion was seconded by Commissioner and upon being put to a vote, the vote was as follows: Jean Monestime, Chairman Esteban L. Bovo, Jr., Vice Chairman Bruno A. Barreiro Daniella Levine Cava Jose "Pepe" Diaz Audrey M. Edmonson Sally A. Heyman Barbara J. Jordan Dennis C. Moss Rebeca Sosa Sen. Javier D. Souto Xavier L. Suarez Juan C. Zapata The Chairperson thereupon declared the resolution duly passed and adopted this 6' day of July, 2016. This resolution shall become effective upon the earlier of (1) 10 days after the date of its adoption unless vetoed by the County Mayor, and if vetoed, shall become effective only upon an override by this Board, or (2) approval by the County Mayor of this Resolution and the filing of this approval with the Clerk of the Board. Approved by County Attorney as to form and legal sufficiency. Hugo Benitez MIAMI-DADE COUNTY, FLORIDA BY ITS BOARD OF COUNTY COMMISSIONERS HARVEY RUVIN, CLERK Deputy Clerk I