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Home My WebLink AboutAgenda Item Summary Form1TY OF Hw AGENDA ITEM SUMMARY FORM File ID: #13976 Date: 05/09/2023 Requesting Department: Department of Procurement Commission Meeting Date: 05/25/2023 Sponsored By: District Impacted: All Type: Resolution Subject: Access RTQ - Playground Installation and Infrastructure Purpose of Item: The nature of this item is to establish a resolution of the Miami City Commission, authorizing the access of the Miami -Dade County ("MDC") Request to Qualify ("RTQ") No. 00251 Playground Installation and Infrastructure, on an as needed basis, pursuant to Section 18-111 of the Code of the City of Miami, Florida, as amended, with various pre -qualified vendors, which was competitively solicited and effective on August 1, 2016 for a term of eight (8) years, expiring on July 31, 2024" subject to any renewals, extensions and/or replacement contracts by MDC; allocating funds from general funds and/or other sources of funds from various departments, subject to the availability of funds and budgetary approval, at the time of need; authorizing the City Manager to negotiate and execute any and all documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, and budgetary approvals having been previously made, compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti -deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Background of Item: The City has a need for a contract that allows for the inclusion of federal requirements for the provision of various parks playground installation and infrastructure services on an as needed basis. Market research conducted resulted in MDC's Contract No. RTQ- 00251, Playground Installation and Infrastructure, which was competitively solicited under full and open competition, meeting all of the City's criteria for accessing the contract. Services available through this Pool are needed for enhancement of several federally funded parks projects. It is recommended that the City access this contract and any replacement contracts. Budget Impact Analysis Item is an Expenditure Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: Varies; current projects for Parks estimated to total $799,873.00 Reviewed By Department of Procurement Annie Perez Department Head Review Completed 05/09/2023 1:30 PM Office of Management and Budget Calvin Fifer Budget Analyst Review Completed 05/10/2023 11:51 AM Office of Management and Budget Marie Gouin Budget Review Completed 05/10/2023 4:53 PM City Manager's Office Larry M. Spring Assistant City Manager Review Completed 05/11/2023 9:47 AM City Manager's Office Arthur Noriega V City Manager Review Completed 05/11/2023 10:48 AM Legislative Division Valentin J Alvarez Legislative Division Review Completed 05/15/2023 12:09 PM Office of the City Attorney Pablo Velez ACA Review Completed 05/16/2023 1:56 AM Office of the City Attorney Victoria Mendez Approved Form and Correctness Completed 05/16/2023 1:53 PM City Commission Maricarmen Lopez Meeting Completed 05/25/2023 9:00 AM Office of the City Clerk City Clerk's Office Rendered Completed 05/30/2023 4:28 PM of .�f City of Miami CityHall * iM°nr °°°TE° * 11 °° Legislation 3500 Pan American Drive g Miami, FL 33133 Resolution www.miamigov.com Enactment Number: R-23-0238 File Number: 13976 Final Action Date:5/25/2023 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING THE ACCESSING OF THE MIAMI DADE COUNTY ("MDC") REQUEST TO QUALIFY ("RTQ") CONTRACT NO. RTQ-00251 FOR PLAYGROUND INSTALLATION AND INFRASTRUCTURE, PURSUANT TO SECTION 18-111 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), WITH AN OPEN POOL OF VARIOUS PRE -QUALIFIED VENDORS, WHICH WAS COMPETITIVELY SOLICITED AND IS EFFECTIVE THROUGH JULY 31, 2024, SUBJECT TO ANY RENEWALS, EXTENSIONS, AND/OR REPLACEMENT CONTRACTS BY MDC; ALLOCATING GENERAL FUNDS AND SUCH OTHER SOURCES OF FUNDS FROM VARIOUS DEPARTMENTS, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, the City of Miami ("City") Parks and Recreation Department ("Parks") has a need for playground installation and infrastructure services for various parks, on an as needed basis; and WHEREAS, the accessing of Miami Dade County ("MDC") Request to Qualify ("RTQ") Contract No. RTQ-00251 for Playground Installation and Infrastructure, with an open pool of various prequalified vendors ("Pool"), will enable Parks to procure said services on an as needed basis, at a fair competitive rate that is acceptable to the City; and WHEREAS, the Pool allows the City to issue individual work order invitations to quote, subject to specific federal guidelines for federally funded projects; and WHEREAS, pursuant to Section 18-111 of the Code of the City of Miami, Florida, as amended ("City Code"), the Chief Procurement Officer determined that said MDC contract was entered into pursuant to a competitive process in compliance with the City's laws, policies, and procedures; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The accessing of the MDC RTQ Contract No. RTQ-00251 for Playground Installation and Infrastructure, pursuant to Section 18-111 of the City Code, with an open pool of various prequalified vendors, which was competitively solicited and is effective through July 31, 2024, subject to any renewals, extensions, and/or replacement contracts by MDC, is hereby authorized.' Section 3. Funding shall be allocated from the general fund and such other sources of funds from various departments, subject to the availability of funds and budgetary approval at the time of need. Section 4. The City Manager is authorized' to negotiate and execute any and all documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions of the City Code, including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: r i ria i "ndez, Ci[y Attor ey 5/1612023 Pursuant to the resolution, this item became effective immediately upon adoption by the Commission. ' The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions.