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HomeMy WebLinkAboutM-83-1065t 92 CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM Howard V. Gary City Manager Dena SDiliman, Director Department of Community Development is DATE November 2, i?2,3 TILE Allocation of Federal Revenue Sharing Funds for Social Service Proo_ rams FY '23-24 REFERENCES City Commission Agenda ENCLOS:;RES This memorandum outlines our recommendations on the allocation of FY '83-8,1 Federal Revenue Sharing funds to social service programs. During FY '82-83, the City of Miami allocated $992,086 of Federal Revenue Sharing (FRS) funds for the provision of social services (including administrative costs of S'9,523). To date, we have received applications for 1983-84 FRS funds total- ing S2,771,204 (51,069,320 from existing programs and 51,701,484 in new proposals). Following is a summary of proposals received: I. Existing Prcgrams Aaency Action Community Center Allapattah Community Action Aspira of Florida Belaf onte Tacolcy Sports Development I1 Selafonte Tacolcy Youth Vocational CCS/Miami Bridoe CCS/Overtown Day Care Centro Cariben,o de Estudios Postgraduados Coconut Grove Family Clinic First United Methodist Church H.A".C.A.D. Industrial Home for the Blind J.E.S.C.A. Little Havana Activities and Nutrition Centers of Dade County, Inc.: Peter's Plaza Safe House St. Dominic's Lcs Viejos Jtiies Miami Jewish Home-Doualas Gardens St. Alban's Day Care Center Received Requested 1982-33 19E3-8d S 60,970 S 65,970 22,652 27,325 74,594 74,594 18,962 18,962 36,270 36,270 13,719 13,719 58,887 58,887 14,308 34,858 32,692 34,222 10,312 10,312 141,810 141,810 9,654 24,000 35,541 39,541 99,812 109,974 791301 83,083 26,610 114,614 -0- 11,010 108,465 103,465 63,204 68,204 Sub -Total S1,069,320 �3L. i MOT16AIS� 3-1©6S 0 Howard V. Gary Page two November 8, 1983 11. New Projects Agency Archdiocese of Miami Haitian Catholic After School Child Care Program Vocational Training Program Notre Dame d'Haiti English School Casa Integra Centro Mater Haitian Refugee Center Legal Services of Greater Miami Martin Technical Colleqe Miami Technical Institute Performing Artist Guild Ensemble Puerto Rican Charities SER - Jobs for Progress South Florida Theater Co. Southwest Services Tri-City Community Association United Family and Children's Services Sports Development Club Youth Co -Op 0 Center: Sub -Total TOTAL REQUESTS Requested 1983-84 S 54,958 59,984 29,084 65,000 20,000 168,885 100,270 335,921 240,000 15,419 175,000 61,875 15,000 64,378 193,890 22,820 50,000 30,000 S1,702,434 $2,771,804 Staff has met with each agency and prepared an analysis of each proposal and budget. The following areas were considered in developing our recommendations: City Com- mission priorities and policies, level of need, feasibility of the proposal, per- formance, agency budget and sources of funds, and the cost per participant for ser- vices provided. CITY COMMISSION PRIORITIES: The City Commission established the following priorities on the types of social services that would be funded with FRS funds and Community Development funds: feed the hungry, house the poor, heal the sick, and create jobs. EXISTING PROGRAMS: Although several new projects have been funded in the last two years, FRS allocations to individual social service providers have not increased since fiscal year 1979-80. In fact, most of the projects experienced a reduction in funding during FY'82-83 due to an increase in the allocation to Aspira of Florida. Therefore, it is recommended that existing FRS agencies receive an 8r: increase over the 1982-83 FRS allocation 83-1054 83-1055 0 Howard V. Gary Page three November 8, 1983 EXISTING PROGRAMS: (cont'd) I* with several exceptions: Action Community Center, Allaoattah Community Action, Asoira of Florida, Centro Caribeno de Estudios Postgraduados, and Little Havana Activities and Nutrition Centers of Dade County, Inc. ADMINISTRATION: During FY'82-83, City administrative costs represented eight percent of the total allocation to social programs. It is recommended that the FY'83-84 allocation for City administration remain at eight percent of the total allocated to social programs. INDIRECT COSTS: Historically, the City has not paid for indirect cost items with Federal Revenue Sharing funds. Indirect costs are those items not significant enough to be charged directly to a project, although these items are part of operating the pro- ject. It is difficult to allocate specific amounts to these items. Therefore, an estimate is derived usually based on percentages of time spent providing sup- port to a project. Generally, indirect costs are based on salaries and include charges for overhead support. It is an acceptable method of budgeting in large institutions that have departments, i.e., Finance and Personnel. The agencies that receive FRS funds should not require this budgeting method. Therefore, it is recommended that the City continue the policy of not funding indirect costs. FRS resources are scarce and should continue to support direct services. FEDERAL REVENUE SHARING LEGISLATION: To date, Congress has not appropriated FY 1983-84 Federal Revenue Sharing funds. The proposed legislation is currently under discussion in the Senate. Therefore, the recommendations presented in this memorandum are conditioned on the City re- ceiving its appropriation. Each project is discussed on the following pages. /rjf Enclosures 83-1064 G3-10r5 0 CITY OF MIAMI F Y 1983m84 FEDERAL REVENUE SHARING RECOMMENDATIONS OCTOBER 28, 1983 DEPARTMENT OF COMMUNITY DEVELOPMENT 83-1064 83-1065 TABLE OF CONTENTS Previously Funded Projects Allapattah Elderly Project Allapattah Community Action Armonia Project Aspira of Florida, Inc. Association for the Useful Aged, Inc. (Los Viejos Utiles) Coconut Grove Family Clinic Coconut Grove Family Clinic, Inc. Coconut Grove Family Day Care Program St. Alban's Day Nursery, Inc. Douglas Gardens City of Miami Senior Adult Day Care Center Miami Jewish Home and Hospital for the Aqed, Inc. First United Methodist Church of Miami Methodist Community Center 17 Haitian Social Service Program 19 Haitian -American Community Association of Dade County J.E.S.C.A. Multi -Purpose Centers for the Elderly 21 James E. Scott Community Association, Inc. Peter's Plaza/Industrial Home for the Blind 23 Geriatric Nutrition Program Little Havana Activities and Nutrition Centers of Dade County, Inc. Safe House 25 Little Havana Activities and Nutrition Centers of Dade County, Inc. St. Dominic's/Los Viejos Utiles 27 Little Havana Activities and Nutrition Centers of Dade County, Inc. Miami Bridge 30 Catholic Community Services, Inc. Overtown Day Care and Neighborhood Center 32 Catholic Community Services, Inc. Rehabilitation, Education and Recreation for the Blind 34 Industrial Home for the Blind 83" '1.1 83-V I. Previously Funded Projects (cont'd) Sports Development II Belafonte Tacolcy Center, Inc. Youth Vocational Project Belafonte Tacolcy Center, Inc. Transportation for the Elderly and Handicapped Action Community Center, Inc. Wynwood Psychological Services Center Centro Caribeno de Estudios Postgraduados I. New Projects Bridge Counseling Program Youth Co -Op, Inc. Centro Mater Child Care Centro Mater Citywide Youth Sports Development Program Sports Development Club, Inc. Claude Pepper Shelter for the Homeless Casa Integra Educational Training/Placement/E.S.O.L. Miami Technical Institute Haitian Catholic Center/Afterschool Child Care Program Pierre Toussaint Haitian Catholic Center Haitian Catholic Center/Notre-Dame D'Haiti English School Education Pierre Toussaint Haitian Catholic Center Haitian Catholic Center/Vocational Training Program Pierre Toussaint Haitian Catholic Center Haitian Refugee Day Care Center Haitian Refugee Center Home Improvement Program Tri-City Community Association, Inc. Legal Services of Greater Miami, Inc. Martin Technical College - Carey Branch Operation Mainstream United Family and Children's Services 51 53 55 57 59 61 63 65 67 69 83-1064 83-1465 II. New Projects (cont'd) Performing Artist Guild Ensemble, Inc. Puerto Rican Charities SER/City of Miami Entrant Training SER, - Jobs for Progress, Inc. Shakespeare Festival at Viscaya Education Outreach Program South Florida Theater Co., Inc. South West Social Service III. Summary of FY 1983-84 Recommendations IV. Budget Summaries Paae 71 73 75 77 79 81 82 83-1064 83-1065 0 4 PREVIOUSLY FUNDED FEDERAL REVENU E SHARING APPLICATIONS 83-10 4 83-10sS 4 40 ALLAPATTAH ELDERLY PROJECT .Agency: Allapattah Community Action, 1897 N.W. 20 St. Agency Director: Orlando Urra Chairman: Isidoro Rodriguez Target Area: Allapattah Existina FRS Funding: S22,652 Reauested FRS Funding: $27,825 PROJECT DESCRIPTION: Existing Recommended FRS Fundina: $27,825 Allapattah Community Action operates a multi -service center for elderly residents of the Allapattah area. The agency provides meals and sup- portive social services, which include: counseling, recreation, com- panionship, escort services, transportation and education. The project offers a diversified range of educational opportunities provided by instructors from Miami Dade Community College and/or Miami High Adult Education. Classes include: Arts and Crafts, Citizenship, Music Appreciation, Macrame, Current Events, Ceramics and Painting, English and Exercise. Transportation services for participants are provided by the City funded Action Community Center. In addition, the City pufkchased a station wagon to be used for administrative purposes and to pick up food at the Food Bank, The agency provides approximately 50 hot luncheon meals daily and Little Havana Activities and Nutrition Centers provides an additional 175 on a daily basis for a total of 225 meals served each day. All meals are served at the Allapattah Neighborhood Center. In an effort to meet the continuing needs of the elderly, the agency also purchases bulk food from the Daily Bread Food Bank and offers it to the elderly at cost. The Food Bank sells surplus government commodities at less than wholesale prices. III. PROJECT ANALYSIS: Allapattah Community Action began operating in FY'79-80 with an allocation from 5th Year C.D. Funds. The project has provided valuable services to residents of the Allapattah community. Located in the Allapattah Neighbor- hood Center, the agency has ready access to other human service programs in the Center. Allapattah Community Action is required to provide meals and supportive services to a minimum of 600 persons. On the basis of staff's nine month performance assessment, the project served 798 unduplicated persons and 253 meals were provided on a daily basis. The agency will meet or surpass its contractual requirements. -5- 83-1084 83-1065 40 AV IV. BUDGET ANALYSIS: Allapattah Community Action's total operating budget is $292,276, of which S187,452 (64°) is comprised of City funds. C.D. funds represent 5154,800 of the budget and F.R.S. funds total S22,652. In addition, $74,233 in meals are provided by Little Havana Activities and Nutrition Centers, and Miami Dade Community College provides $30,591 for instruction. FY'82-83 marked the first year that the agency received F.R.S. funds. These funds were used for the purchase of a vehicle, vehicle operating expenses and the addition of eight part-time senior aides and a program assistant. The agency has requested $27,825 to continue the positions funded through the 1982-83 F.R.S. allocation. The increased funding request is due to the fact that the original allocation funded these positions for a six month period. The new request would provide salaries and fringe benefits for an entire year. It should be noted that City C.D. funding has consistently increased each year the City has funded the agency. The following list illustrates these increases: 5th Year - $10,000 6th Year - $58,525 (an increase of $48,525) 7th Year - $89,800 (an increase of S31,275) 8th Year-$139,800 (an increase of $50,000) 9th Year-$164,800 (an increase of $25,000) Cost per client per day, based on an average daily attendance of 253, is S4.62. V. RECOMMENDATION: Allapattah Community Action has performed well and has met the basic needs of the area's elderly population. The agency is providing a service which has been given top priority by the City Commission. Continued funding is recommended at the requested level of $27,825. 83-10 4 63-1065 10 ARMONIA PROJECT I. Agency: Aspira of Florida, Inc., 2902 PI.lJ. 2nd Avenue Director: Mariseia Latimer Board Chairperson: Luis A. f-tartinez-Perez Target Area: Citywide Existing FRS Fundina: $74,594 Requested FRS Fundina: $74,594 II. PROJECT DESCRIPTION: Existlna Recommended FRS Fundina: S 0 The Armonia Project provides educational/vocational counseling and leadership training to youth ages 7-19 residing in Miami. This is done throuah the establishment of 9 Aspira clubs at different local schools and a Club Federation. The Club Federation is comprised of selected representatives from each of the schools where an Aspira Club is operating. Aspira operates clubs at the following public schools: Miami High, Central, Jackson, Edison, Robert E. Lee, Allapattah, Miami Edison Biddle, Citrus Grove, and Buena Vista Elementary. Specific services provided by Aspira include: education counseling, admis- sions counseling, financial aid counseling, vocational/career guidance, recreation and social activities. The project operates Monday through Friday, from 9:00 a.m.-5:00 p.m. The Armonia Project coordinates its activities closely with the Dade County Schools where the Aspira clubs are operating. In most cases, each school has a staff member or student that works closely with the Aspira representa- tive in recruiting and scheduling club meetings. III. PROJECT ANALYSIS: Aspira of Florida, Inc. has been in existence since 1981. As an affiliate of Aspira of America, Inc., its purpose is to develop the intellectual and creative capacity of Puerto Ricans, Hispanics and all others. Since its inception, the Armonia Project has been solely funded by the City of Miami Federal Revenue Sharina funds. For the two years that the project has been funded, it has not met its pro- grammatic contractual requirements, falling below its required performance level. The services provided by the project appear to be minimal and there is no indication that the Aspira clubs function actively enough to carry out the goals of the project. In addition, for two years, the project has not achieved the number of clients required to be served. The following chart illustrates clients served for the period addressed: Contract Year 1981-82 1982-83 Projected Clients to be Served 300 500 -7- Actual Clients Served 185 179 o, 62 36 83-10G4 _� to W-10;"S 19 10 ,0 City of Miami staff has -worked closely with the project by providing technical assistance and recommending revisions to the project's work program when needed. The project was required during its first year to implement a "Drop- out Club" (composed of school drop -outs). However, Aspira info mred us that a lack of eligible participants prevented the club from forming. City staff, realizina the continued difficulty that the project would have in meeting this requirement, withdrew it. Similarly, the project has always had problems serving all City of Miami residents. The Armonia Project is required to organize community action groups in con- junction with the Aspira clubs to promulgate community involvement in the solving of neighborhood problems. However, to date, the project has not organized activities in this area. The Aspira clubs are required to partici- pate in nine (9) conferences outlined in the work program, but planning and implementation of these conferences have not been reported and documentation to substantiate these activities has not been submitted. IV. BUDGET ANALYSIS: Aspira's total budget for the year is $74,594. FRS funds are used to operate the entire agency and the request for continued funding is to continue ser- vices at the existing levels of previous years. Salaries and fringe benefits comprise 84 of the budget ($62,295). The projected agency budget for the 1983-84 year is $75,266. However, the agency is requesting $74,594. The agency states that the difference of S672 will come from private donations. The cost to the City per participant for year 1982-83 is $548.49. If the project is funded at the same level and the project reaches its projected goal of 300 clients for FY 1983-84, the cost per participant to the City would be $248.65. Although the agency has not applied for additional funds for the Armonia Project, it did request $43,580 from United Way to fund the "Entre-iguales" project. However, this request was denied. The "Entre-iguales" is a peer -to -peer counseling program which seeks to prevent delinquent behavior among youth. The Law Enforcement Assistance Ad- ministration funded the project in 1981-82. V. RECOMMENDATION: Aspira's Armonia Project is not recommended for refunding. From the time that Aspira of Florida, Inc. implemented its Armonia Project, the project has con- sistently operated below the required performance levels specified in the agency's contract with the City of Miami. Aspira clubs have been organized slowly and participants do not appear to actively participate in the clubs. One of the project's objectives, the devel- opment of a club of drop -outs, never materialized. Due to a lack of interest and of participants, periodic reviews of client files reflect limited encounters between staff and participants, and few activities/ services provided by project staff. Another important factor is that Aspira is duplicating services provided by the Dade County Public Schools guidance counselors at the specific schools in which they are operating. Services such as college admission counseling, finan- cial aid counseling, and vocational career counseling are currently provided on an individual and group basis at local senior high schools. In addition, pro- grams such as "career week" in the schools provide students with additional career information. Local colleges and universities often recruit at senior high schools and provide students with general educational information. -3- 83-1064 83-1065 `J Existing ASSOCIATION FOR THE USEFUL AGED, INC. (LOS VIEJOS UTILES) I. Agency: Association for the Useful Aged 970 S. W. lst Street. Director: Dr. Justo Regalado Chairman: Dr. Quiterio Fernandes Target Area: Little Havana Existing FRS Funding: S 0 Recommended FRS Funding: S4,010 Requested FRS Funding: $4,010 II. PROJECT DESCRIPTION: Los Viejos Utiles provides community information, education, limited transportation, health support, casework services, foodbank, and group therapy to elderly City of Miami, Little Havana target area residents. The agency operates out of the Little Havana Community Center between the hours of 8:30 a.m. - 5:00 p.m. Educational classes include: English, citizenship, sewing and flower making. Blood pressure screening is provided on a daily basis and podiatry care is available Wednesday afternoons. Casework services are provided to help resolve client problems. In addition, a volunteer psychologist/gerontologist conducts a group session.each Tuesday after- noon to help meet the psychological needs of the community. Los Viejos also participates in the Food Bank. The agency picks up surplus foods at a discounted price and distributes these foods to program clients a minimum of two times per month. Los Viejos Utiles has established linkages with Miami Dade Community College, Daily Bread Food Bank, Food Stamps, Action Community Center and the Dade County School System. Little Havana Activities and Nutrition Center also provides project clients 25 meals per day (funded by the City of Miami). III. PROJECT ANALYSIS: Los Viejos Utiles was incorporated by the State of Florida in 1971. The agency received a $5,000 allocation of Federal Revenue Sharing funds in 1979-80. City Community Development funds have been provided since the 5th Community Development Year. Los Viejos is required to provide services to 1,100 clients. Based on staff monitoring reports, approximately 1,750 persons were served during the past year. Project staff is dedicated and committed to meeting the needs of their clients. The City's interaction with the agency has been one of a positive nature. Agency employees' cars had been used to pick up foods. However, Maroone Ford has donated a van for this purpose. In -- • 83-1064 $3-1065 4 The agency has only one (1) staff member under the age of 60. Federal Revenue Sharing funds would enable the Agency to hire a younger driver to move heavy items (which includes crates and boxes) distributed through the Food Bank. IV. BUDGET ANALYSIS: Los Viejos Utiles operates with a total budget of S95,731. City of t1iami 9th Year Community Development funds represent $36,300 of that total. Other sources of funding include: Senior Community Service Employment, Asociacion Pro -Personas 14ayores, and donations. The Agency has requested $4,010 of Federal Revenue Sharing funds. These funds would be used to hire a part-time driver to pick-up food stuffs from the Food Bank. Cost per client/per year, based on 1982-83 performance, totals approximately $55, of which S23 would be the City Cost. V. RECOMMENDATION: During FY`82-83, the City Commission allocated $3,471 to this Agency through Motion 83-515. A portion of this allocation, $971 has been allocated through the General Fund. It is recommended that the balance of $2,500 plus an additional $1,510 be allocated to Los Viejos, bringing the total Federal Revenue Sharing recommendation to $4,010 for the pur- pose of hiring a part-time driver. -10- 8 --1064 -1065 1 Existing COCONUT GROVE FAMILY CLINIC I. Agency: Coconut Grove Family Clinic, Inc., 3230 Hibiscus Street Agency Director Board Chairman: Caleb Davis Leon Robinson Target Area: Coconut Grove Existing FRS Funding: $32,692 Recommended FRS Fundinc: $35,307 Requested FRS Funding: $34,422 II. PROJECT DESCRIPTION: The Coconut Grove Family Clinic provides outpatient medical, dental and family planning services to Dade County residents. Primary medical care includes examination, diagnosis and provision of a treatment plan. This includes the areas of general family practice, pediatrics, obstetrics/ gynecology, and preventative care. Dental care includes: examination, diagnosis, and treatment of routine dental problems. It also includes restoration of repairable teeth, extraction, and instruction in proper oral hygiene. Family planning services are provided on an as -needed basis and assist in educating and instructing clients in methods of birth control. Services are provided by a physician and/or family planning counselor/ nurse. Each client is assessed a service fee based upon his/her ability to pay and in accordance with a sliding fee scale. Days and hours of operation are Monday through Friday from 8:30 a.m. to 5:30 p.m. (excluding holidays). III. PROJECT ANALYSIS: The agency has been providing services since 1973. It is expected to serve 1,750 unduplicated Dade County residents, with a minimum of 50% of the total clientele residing in the Coconut Grove target area. During FY'82-83, the agency served a total of over 2,600 unduplicated clients, with 46% of these clients residing in Coconut Grove. This program has received F.R.S. funds since FY 1982-83, and has met City requirements as stipulated in the work program. The Coconut Grove Family Clinic is providing a much needed service to the^community. IV. BUDGET ANALYSIS: F.R.S. funds provide 6 ($34,422) of the agency's total budget of $535,887 The agency also receives funds from Dade County, United May, Health and Human Services, fees and donations. F.R.S. funds are requested to continue these valuable services. The request of funds from United Way is still pending. The agency first received funds from the City through Community Development Program in 1978. F.R.S. funding were allocated to supplement Community Development funding which was reduced in 1982. 83--1064 -1095 1 The agency's cost per client on a yearly basis is $206, of which the City's (F.R.S.) cost is $ 25.31. V. RECOMMENDATION: Coconut Grove Family Clinis is providing essential services in the com- munity and it is recommended that F.R.S. funding continue with an 8, in- crease over the existing funding level to $35,307. -12- 83-1064 83-loss