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CITY OF MIA MI. FLORIDA
-o Howard V. Gary
City Manager
INTER -OFFICE MEMORANDUM
DATE September 20, 1983 FILE
SUe�EC- Request For Inclusion
On The October 13th Com-
mission Agenda By The
FROM
Charlotte Gallogly - REFERENCES Council For International
'
Director Visitors
Department of Economic
Development ENCLOSURES 13th Commission Agenda
Attached please find a letter from Isa Benitez McCartney, Executive
Vice President of the Council for International Visitors, requesting
inclusion on the City Commission agenda of July 28th. Ms. McCartney
will appear before the Commission on October 13, 1983.
Ms. McCartney's organization received $5,000 from the City Commission
for the 182-'83 fiscal year. She was asked to be available to help
the Office of Public Information with visiting dignitaries. On a
couple of occasions, Ms. McCartney has provided assistance in
receiving journalists from foreign countries. The rest of her
activities have not related to our work with visiting dignitaries
in the City of Miami as far as I know. She has been cooperative
every time she has been asked by the City to help.
The Council is requesting $10,000 for the '84 fiscal year, $2,560
of which will go towards paying for the office rental at the
Olympia Building. The rest of the budget is attached.
If the Commission decides to grant the $10,000 requested, I would
recommend that Ms. McCartney be asked to submit a monthly report
on her activities to the Department of Economic Development and
to advise us about any visits of dignitaries before they take
place on every occasion. This type of communication has not taken
place during the last fiscal year.
CG/MP/ju
Attachments
A4 C)TiOIV 83-1425
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COUNCIL for INTERNATIONAL VISITORS irm, Nil
ofGREAT ER MIAMI, INC
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OLYMPLA BLDG
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Nat•nnai Cou'nr
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14 July 1983
Mr. Manny Alvarez
:assistant City Manager BY 'AltiD
City of Miami
City Hall, Dinner Key
Miami, Florida 33133
Dear Mr. Alvarez:
In the name of Mrs. Pamela Baker Johnson, President, and the
Board of Directors, CIV, the Council for International Visitors
of Greater Miami, Inc. requests inclusion on the City Commis-
sion's agenda for Thursday, 28 July 1983.
Purpose of our presentation is to solicit renewal of a grant
approved by the Commission on 1 April 1982 covering part of
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the Council's annual budget for salary and administrative
;.
expenses. These expenses cover the functions of the organi-
zation in promoting the City of Miami and its facilities
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through organized and sponsored visitor programs and welcome
,
to foreign visitors to our community. These
g y. programs constitute
a community service the discontinuance of which could result
in the allocation of public funds for this purpose.
The presentation will further request that the original grant
"..`
of $5,000 be increased to $10,000 since CIV budgeted expenses
for 1983/1984 have a ppreciably increased due to rising costs.
. � . • ,,
We ask the record to reflect that part of these expenses
constitute an increase in annual rent from $1,260 to $2,560
payable to the City of Miami for office space at the Olympia
Building, 174 East Flagler Street.
."
We also go on record regarding the use of this grant to cover
"_.
a proportionate amount of the attached 1983/1984 operating
budget. In addition we have worked closely with Dr. Aida
Levitan, Director of the Office of Information, and
Mrs. Marjorie Serralles, Senior Officer, Office of Protocol
to the full measure that our services have been requested in
in support of the City's international programs. In recog-
nition of CIV's dependable work, we have been honored with
several Certificates of Appreciation.
Favorable consideration of our request for an audience will
1�e appreciated by this organization.
Sincerely",
Isa Benitez IcCartney
Executive Vice -President
A-ttachment: .-'1983/1984 budget
cc The Honorable Maurice A. Ferre, Mayor
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Dr. Aida Levitan, Director, Office of Information
S3-1025
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COUNCIL FOR I_iTSR% TIO'_= V ISI'T'ORS
OF GREATER 1,11�11I, INC.
Proposed Budget for the year
ending :,Iav 31, 1984
Membership dues
Grants from local government
Other grants from government,
individuals & special events
Wolfson Endowment Fund - income
Total Income
Salaries & payroll taxes
Rent
Telephone, Insurance
Printing and office expense
Staff payments for accrued leave and
compensatory time
Bonus to employees
Total Expense
Projected deficit
Kenneth S. Most
Treasurer
Annroved at Board meeting held 6/20/93
$16,000
25,000
10,000
1,500
$40, 000
2,500
2,000
4,000
1,700
3,000
$52, 500
53,200
$ (700)
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National Co.mtii for
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27 September 1983
Mr. Howard V. Gary
City Manager
City of Miami
City Hall, Dinner Key
Miami, Florida 33133
Dear Mr. Gary:
Mrs. Pamela Baker Johnson, and the Board of Directors of
CIV, the Council for International Visitors join me in
thanking the City Commission for recognizing our organi-
zation and its appeal for renewal and increase of a grant
made by the Commission on 1 April, 1982.
Since the pressures of time precluded due consideration of
our request at the Commission meeting of 7 September, 1983,
it was decided to defer a decision until it could be considered
in conjunction with the reorganization of the Office of
Information.
Before such action is taken we would like to go on record
with the following facts:
I- THAT, the request to increase the grant from $5,000
to $10,000 is caused by an appreciable increase in CIV
expenses because of expansion of office premises and
personnel to cover growing program activity.
2- THAT, CIV is not a one-time project, but an on -going
project selling and serving Miami and the Greater Miami
community 365 days of the year as it has successfully
done for the past 25 years.
3- THAT, this particular grant is unique for the City of
Miami, since it returns to the City of Miami, through
CIV's landlord, the Miami Parking System, $2,560
in annual rent.
Consideration of our request is essential to the maintenance
of CIV services to the City of Miami and the community, and
we urge your support of this vital community program.
Cordial personal greetings and good wishes.
STIr.cerely,
Isa Benitez <Ca cCartney j
Executive Vice-Presi0ent
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83-1025