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HomeMy WebLinkAboutR-83-1058J-8 3-97o 11/E3's33 rr'D-5 OK' RLS0LUT ION Nil. (3 3-1058 P A HES1)LUI10N ALLOCATING $19,000 F H 0 M SPECIAL PROGRAMS AND ACCOUNIS, CON TINGFNI FUND, 1N 5U1-1110HT OF FHF FIFL1) INIFI3N5111P PROGRAM CONDUCI11) 0Y THE NAIIIINAL UHHAN FELLOWS, INC.; FURIHE13 AUTHORIZING THI CITY MANAGFR'S FXLCtJI10N OF IHF_ NFCFSSARY DOCUMFNTS TO IMP1.FMFNI SAID PROGRAM IN THE CI[Y OF MIAM1. BE I T 10:S0LVFD BY THE COMMISSION OF THE CI I OF 141All I, FL0RIDA: Sect ion 1. The amount of `{i19,000 is hereby allocated from Special Program-3 and Accounts, Continqent Fund, in support of the Field Internship Program conducted by the National Urban Fellows, Inc. Section 2. The City Manager is hereby authorized to execute the necessary documents to implement said Program in t;-!ICity of Miami . PASSED AND ADOPTED this 16th day of November , 1983. ATTEST: ( LG. ONG I , CITY t_ PREPARED AND APPROVED BY: ROBERT F. CLARK DEPUTY CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: Ataz�aw R. A A- ITY ATTORNEY Maurice A. Ferre M A Y O R CITY COMT41SSION OF N G V 1 �_G2 1983 REWRK; 0 i::3 C-; 12 ! ` 11: 02 October 6, 1983 Board or Direeton Mr. Howard Gary CHAIRMAN Philip Rutledge City Manager President City of Miami National Institute 3500 Pan American Drive of Public Management Management Miami, FL 33133 Washington. DC JackAgueros Dear Howardi Executive Director E1Museodel Barrio New York. NY I am sorry that my initial correspondence to you omasBndky involves the matter of payment due, in the amount Mayorof Mayor o of $19, 500, payable to the National Urban Fellows, Inc., Los Angeles for the services of Mr. Henri -Robert Lamoth, a National Los Angeles, CA Urban Fellow assigned to the Honorable Maurice A. Ferre. Hoe. Kenneth Gibson Mayor of Newark Newark. NJ Attached you will find m previous correspondence Wuld p Frank Logue regardingthis request. g you be kind enough to expedite the payment of $19, 500, as I have been Yale School of absorbing the full cost for Mr. Lamoth since July, 1983 Organizational Management and the City of Miami's first installment was due on New Haven. CT September 15, 1983. Faye Paige Minority Development Howard, as I travel around the country, I hear a OfCef Southeast Michigan great deal about your excellent work as City Manager Transit Authority and I am looking forward to meeting you. Therefore , Detroit. MI on my next trip to Miami, I will contact you. TM Udesco Vice Chancellor With warmest regards, University or Colorado Boulder. CO Graham wait Sincerely, County Administrator Broward County Fort Lauderdale. FL Mary%%ng-Lee UIS Alvarez Human Resources Manager Allstate Savings B resident Loan Association Glendale. CA Luis Alvarez Attachment Presdenr LA/rms MG Broadway 22ad Floor New Work, N.Y. IM9 (2112) 541.5711 83-1058 1 �' kJ URaNN Board or Direclora CHA!RM4\ Philip Rutirdge Pies dent Na;iona! Institule of Public ?Management Washingion, DC Jack Agueros E+ecuiive Dueelor El `lu,c� del Barrio New York, NY Hon. Thomas Bradley Mayor of Los Angeles Los Aneeles, CA Hnn. Kenneth Gib,on Mayor of Nekark New ark, N1 Frank Logue l r�t;er Y'a:c Schvol of Orgdr,t.ational M.nagement New Ha, -en, CT Fa)e Paige Minority Development Officer Southeast Michigan Transit Authonry Detroit, MI Ted Tedeceo Vice C, ancellor L'ni%ersity of Colorado Boulder, CO Graham Hatt Count% Adminigtrator Broward County Fort Lauderdale, FL Ntar) Wong -Lee Human Resources Manager Allstate Sasings d Loan Association Glendale, CA Luis .AI% arts P,es:deny 1. U '.11;.1 '!C!L „ I�J�1 TO: HON. ',�AUR1i E A. Fi-,kRE, V,-\YCR FRC-1: LUIS ?.1PRLSIDI✓,T SUBJECT: STIPEND PAY.MIENT CC: If",,* A. V . aARY DATE: SEPT04BER 16, 1983 ------------------------------------------------------------------- Amount Due: $19,500.00 The above represents amount due to the National Urban Fellows, Inc., for paNmlent of service by Henri -Robert L.--noth. This pa;mlent was cue by Septerber 15, 1983. 1776 Brt,adu ay 22nd Floor New York, N.Y. IWL9 (212) V1.5711 83-105S 0 MENTOR'S REQUEST FOR ASSIGNMENT OF FELLOW (Please read""Guidelines for Mentors" before completion) DATE: July 11, 1983 MENTOR/LIAISON INFORMATION NAME OF MENTOR Maurice A. Ferre TITLE OF MENTOR: Mayor, City of Miami AGENCY: Mayor's Office ADDRESS: City Hall, 3500 Pan American Drive, Miami. Fla_ 33111 TELEPHONE: (305) 579-6010 - WHY DO YOU CHOOSE TO SERVE AS A MENTOR?: To assist in the development of qualified — minority students interested in a career in public administratio& to DrdViAi- the I=- portunity for said fellow to work in the Mayor's office of a maior urban center .1 such as Miami which becayse of its ethnic makeup and dynamics is unlike any other American city. LIAISON PERSON: Howard V. Gary TITLE: City Manager, City of Miami DUTIES AND RESPONSIBILITIES OF LIAISON PERSON: To oversee progress of assigned fel l n1J;_t!a provide supervision and stricture during assigned time • to monitor n ro • =654107 ROLE OF LIAISON PERSON AS IT RELATES TO THE FELLOW: Fellow will be assigned to the Mayor's Office, but will report to the City Manager's Office. 83-JL05S A Ar - BRIEFLY DESCRIBE THE MISSION OF YOUR ORGANIZATION: IS • i / •n • •- "ua• T • / BRIEFLY DESCRIBE THE GENERAL ROLE OR AREAS OF ASSIGNMENT WHICH YOU ENVISION FOR THE FELLOW: Community liaison; research; perform tasks related tQ- agenda items for City Commission meetings attend meetings on behalf of MayorIs Office: outreach to ccmmmity: provide information to constituents as related to Litt: Administration and departments; liaison to City agencies county, state and federal officials_ it WHAT SPECIAL QUALIFICATIONS ARE YOU SEEKING IN AN URBAN FELLOW? Ability to act independently; demonstrated skills in the area of research, fact- finding and writing; demonstrated interest in and sensitivity to a variety of ethnic groups; ability to perform under stress and crisis situations PLEASE DESCRIBE ORIENTATION PROGRAM TO BE PROVIDED FOR THE FELLOW: Familiarization with programs and goals of city departments, orientation in City budget process; briefings by various city department heads PLEASE DESCRIBE OFFICE FACILITIES TO BE PROVIDED FOR FELLOW: Fellow will be provided with a desk and share office space with one of three Assistants to the Mavor. ' 83-1058 4 - 3 - PLEASE PROVIDE AN ORGANIZATIONAL CHART OF YOUR AGENCY AND MOST RECENT ANNUAL REPORT, AND, IF POSSIBLE, INDICATE THE RELATIVE POSITION THE FELLOW WILL OCCUPY: See attached. PERSONAL CONTACT BEFORE THE "MATCHING" OF MENTOR AND FELLOW IS IMPOR- TANT. WILL YOU BE IN A POSITION TO VISIT BARUCH COLLEGE DURING THE COURSE OF THE ACADEMIC PROGRAM FROM JULY TO AUGUST ,1983: I REQUEST THAT A NATIONAL URBAN FELLOW BE ASSIGNED TO ME AND, FURTHER, I AGREE TO SERVE AS HIS aR HER MENT SIGNATURE OF MENTOR: 1 SIGNATURE OF CHIEF EXECUTIVE OF ICER: (Where Mentor is not CEO of Agency) u IL I m 83-1058 Board of Directors CHAIRMAN Philip Rutledge President National Institute of Public Management Washington, DC Jack Agueros Executive Director El Musco del Barrio New York. NY Hon. Thomas Bradley Mayor of Los Angeles Los Angeles. CA Severo Esquivel City Administrator Yuma Yuma. AZ :: .. N.:ar.:th Gibiun, Mayor of Newark Newark. NJ Frank Logue Lecturer Yale School of Organizational Management New Haven. CT Hon. Richard G. Lugar U.S. Senator Indiana Indianapolis, IN Faye Paige Minority Development Officer Southeast Michigan Transit Authority Detroit. MI 7W Tbdesco Vice Chancellor University of Colorado Boulder. CO Graham Watt County Administrator Broward County Fora Lauderdale. FL Mary Wong -Let Human Resources Manager Allstate Savings & Loan Association Glendale, CA Luis Alvarez President June 3, 1982 rr2 1U;11 9 3 : 2 3 Mr. Howard V. Gary City Manager City of Miami. City Hall 3500 Pan American Drive Miami, Florida 33133 Dear Mr. Gary: I tried calling you on several occasions, as a follow-up to receiving my letter addressed to Mr. Joseph Grassie who I understand is no longer City Manager. Frankly, I called to apologize and to urge you to serve as a Mentor. You may be interested to know that three of our Fellows, this year are from Florida: Roberta Moltimore, Hollywood, Florida; Marilyn Smith, South Florida and Maroo Sarol, Hialeah, Florida. Also, we have Phyllis Berry assigned to Graham W. Watt C.A.O. Broward County, his assistant C.A.O. Floyd T. Johnson, NUF Class of 1976. As you know, in the beginning the Ford Foundation was our sole financial supporter. Today, we have several foundations, corporations, individuals (alumni) supporting the program. IL-wever, the bulk of our support must be derived from those who are the Mentors dnd their respective organiza- tions. Therefore, we are requesting $19,000.00 per Fellow assigned to you. (Several Mentors have requested two or more Fellows.) The Mentor's fee will help defray the Fellows stipend (up to $15,000.00), health and dental costs, travel, moving expenses, recruitment costs; the academic and administrative costs also. I am enclosing the Mentor's Guidelines, Mentors Request for Fellowship Assignment Form, and Financial Statement. Please study them carefully and forward to we your canpleted Mentors Request for Fellowship Assign- ment Form and Financial Statement Form no later than June 20, 1982, so that I can forward to you the resumes and biographical sketches of the NUF Class of 1982/83. I look forward to working with you this coming year. Sin , �- Luis Alvarez President Enclosure LA/ar 1776 Broadway 22nd Floor New York, N.Y.10019 (212) 541.5711 83-1©SS tWiTIO.;7-L Ui',hiuN fEllf- Is Frw,.'NCIAL D: Cam'-V%TI9.; MRP11 FELU)WSHIP YEtiR: SE=Z—rR, 1982 - JUz 1983 TITLE: AGENCY: ADDRESS: TELEPHONE NUMBER: ( AMOUNT OF PAYMENT: We will pay to National Urban Fellows, Inc., in the event a National urban Fellow is assigned to this agency for the period of September, 1982 until June, 1983, the sum of $19,000.00 (nineteen thousand dollars). FOPUM OF PA)TSENT: Payment will be made as follows: Mentor's Signature Date A single $19,000.00 payment prior to September 15, 1982. Two installments as follows; $14,000.00 September 15, 1982 $5,000.00 January 15, 1983 8:3-1058 A MENTOR'S REQUEST FOR ASSIGNMENT OF FELLOW (Please read""Guidelines for Mentors" before completion) DATE: MENTOR/LIAISON INFORMATION NAME OF MENTOR TITLE OF MENTOR: AGENCY: ADDRESS: TELEPHONE: ( ) WHY DO YOU CHOOSE TO SERVE AS A MENTOR?: LIAISON PERSON: TITLE: DUTIES AND RESPONSIBILITIES OF LIAISON PERSON: ROLE OF LIAISON PERSON AS IT RELATES TO THE FELLOW: 83'-1058 Sr.IEFLY DESCRIBE - GE::E Z�L ROLE OR i- za:%S OF ASSIGNME1� WHICH YOU E:Vv'ISICN 7 OR THE FELLOW: .:T SPECIAL Q' .=LI. ICATIO:CS. FIRE YOL' SEEKI::;: IN AN UF3AN F ELLOtK? r =L:.F:S_ D_...CR._RE OR_E:�'Tr.TION TO BE PROVIDED FOR THE FELLOW: f 7:X.SE DESCRIBE OFFICE FACILITIES TO BE FP.OVIDE: FOR 83-1058 1. ORrCHART Or YOU-G P ai:i .:C'...:0 ;:YGAL REPORT, AND, IF PCSSIPLE, I:aj!1Cl:TE THE PFL.7'-TIVE POSITION THE FEL- LOt: WILL OCCUPY: PERSONAL CONTACT BEFORE THE "MATCHING" OF MENTOR AND FELLOW IS IMPORTANT. WILL YOU BE IN A POSITION TO VISIT THE CA..*1PUS DURING THE COURSE OF THE ACADEMIC PROGRA:-1 FROM JULY TO AUGUST , 1982: i I REQUEST THAT A NATIONAL URBAN FELLOW BE ASSIGNED TO ME AND, FURTHER, I AGREE TO SE?VE AS HIS OR HER MENTOR: SIGNATURE OF MENTOR: SIG:::.. OF CHIEF EXECUTIVE OFFICER: (I -:here 1'en or is not CEO of Acency) 83-105S MENTOR'S GUIDELINES 1982/83 83-1058 4 THE PURPOSE AND GOALS OF THE NATIONAL UR?AN FELLOWS, INC. The National Urban Fellows, Inc. is a private non-profit organi- zation founded in 1969 through the efforts of the National League of Cities, the U.S. Conference of mayors, Yale University and the Ford Foundation. Its purpose is to refine the management skills of mid -career urban administrators, (especially minorities and women) through a unique training program, that combines graduate level academic work, with a practical field internship under the tutelaa_e of major figures in the field of urban administration. In FY 1979/80 the summer programs formerly held at Yale University and Occidental College were integrated and moved to Sucknell Uni- versity. The degree awarded to Fellows successfully completing all academic work is a Masters in Urban Administration. NUF's leadership training for mid -career professionals is grounded in several broad principles: We view urban administration as a distinct organic, and integral occupational endeavor which meets a critical need in the public and private employment sectors; We believe that our nations's social institutions can be made more effective by devising new approaches to their aesign, management and financing and by utilizing the know- ledge, skills and values of the successful practitioner; The education of urban managers is a continuous and lifelong process; Programs such as the National Urban Fellows must have con- tinuous interaction with urban centers if the nation's need for professionally trained managers is to be addressed. NUF's approach to training is intimate, intensive and pragmatic as it is practical to the world of work of urban administrators. We believe that significant benefit is derived from mutual interaction of Fellows and Mentors working together to solve a wide variety of urban problems and issues; . We believe that sound strategies of organization, planning, measurement, control, accountability and goal setting - long used by efficient executives - are effective tools to be used for the solution of urban problems by NUF. WHO ARE THE FELLOWS? National Urban Fellows are experienced mid -career urban admini- strators who have demonstrated: . exceptional leadership qualities; 83-1058 -z- possession of a wide range of interpersonal and problem solving skills; . knowledge of specific technical skills; a commitment to the resolution of urban problems. Fellows are men and women, usually in their early thirties. Many are members of minority groups. They come from the urban environ- ments in the continental United States, as well as from Puerto Rico and other U.S. Territories. Most have Bachelor's Degrees, some have advanced degrees, and occasionally, some have no degrees. HOW ARE THE FELLOWS SELECTED? Each year a national recruitment campaign is conducted that generates an average of 2,400 requests for applications. A Screening Committee reviews the applications for outstanding candidates. Next, an Interviewing Committee comprised of NUF staff, Board of Directors, Mentors and NUF graduates conducts a rigorous selection process based on written submissions and f personal interviews. Finally, approximately 30 Fellows are chosen. h r. ^'^ "H" MENTORS? _W a u The key to a successful fellowship is the Mentor and the kind of experience he or she provides. Mentors come from the ranks of nationally recognized leaders and urban practitioners throughout the United States. Some are mayors of large cities: Thomas Bradley of Los Angeles; Marion S. Barry of the District of Columbia; Richard Berklet of Kansas City; Coleman Young of Detroit. Some are pro`es- sional managers like A.J. Wilson, City Manager of Santa Ana; Arthur Mendonsa, City Manager of Savannah. At the state and federal level are people like Richard Lugar, former Mayor of Indianapolis, now a United States Senator from Indiana. From the private sector are people like John Keith, President of the Regional Plan Association. A few Mentors are NUF graduates like Ruben Dominguez, Deputy Chief Administrative Officer for Human Services for the County of San Diego and Benjamin Montijo, Executive Director of the San Diego Housing Commission. Unlike other fellowship programs that feature intern placements, NUF's intent exemplifies the full meaning of "Mentor" as teacher, trusted counselor, advisor and role model. There are three critical factors that distinguish NUF Mentors, their willingness to: . assign the Fellow to a real job within the organization with tasks that are related to the Mentor's activities; E r 83-1058 A -3- allot sufficient time to the Fellow to provide him or her with feedback regarding the job performance, designing strategies in accomplishing assigned tasks; . admit the Fellow into the inner circle of advisors. MATCHING OF FELLOWS AND MENTORS The matching procedure is as follows: The Fellows indicate the type of assignment they seek. for example, they may express a preference for working with an elected official, city manager, or head of pub- lic or private organization. The Fellows also indicate specific areas of interest, e.g., financial management, personnel management and manpower planninq, economic development, educational administration, housing, regional planning; T$ip Mentor's form (in the Mentor information packets distributed to the Fellows) describes the type of assign- ment they offer; Mentors will be sent biographical sketches of the Fellows with notation being made of those Fellows who have ex- pressed an interest in the type of assignment being offered E by the Mentors; t Mentors will then rank preferences and notify NUF staff; . The Fellows rank their preferences and notify NUF staff; Matching Mentors and Fellows, a delicate process, then takes place. The NUF President plays a pivotal brokerage role in the match -up and gives substantial consideration to the expressed preferences of both parties. In some instances, owever, it may not be possible for Mentors and Fellows to get their choice, and they are asked to rely on the judgment of the NUF President. There may also be some instances where Mentors do not get a Fellow assigned to them because the number of Mentors exceed the number of Fellows available. 83-1058 qw r -4- PROGRAM RESPONSIBILITIES OF THE MENTOR Work Assignment The Fellow must be given a real job within the organization. The assignments offered should be of a sufficiently complex, qualita- tive and responsible nature that substantially contributes to the learning experience of the Fellow, and to the mission of the organiza- tion he or she is attached to. Status of the Fellow and Work Environment Fellows are to be considered as regular staff, holding the position of Special Assistant to their Mentor. Fellows should be held to the same standards of performance of similarly ranked permanent staff. In view of their age, escalation and previous management experience it is requested that Fellows not be referred to as "students" or "interns% Their work environment should be relevant and consistent with their assignment and status. Orientation and Introduction of 'the -Fellows We strongly recommend that a formal orientation and introduction of the Fellow to the organization be conducted upon his or her arrival. Additionally, we urge that the Mentor or another person assigned by the Mentor assist the Fellow in getting his or her bearings in the community and in identifying suitable housing. Period of Assignment The assignment period begins on Tuesday following Labor Day, and ends on the first Monday in June of the following year. Fellows are expected to adhere to the time, attendance, leave and holiday regualtions of the Mentors' organization. During the assignment period, Fellows will be required to attend a Mid -Year Conference. Allowance should be made for this contingency. Finances and Responsibilities of Mentor Organization In addition to the financial support of a number of foundations, corporations and individuals as well as income generated from application fees, a substantial and indispensable source of program support comes from the organization in which the Fellow is placed. The Mentor's fee this year is $19,000 per Fellow - payable -for Fellows assigned only!! This fee goes to pay the Fellows stipends, 83-1058