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HomeMy WebLinkAboutR-83-1151J- 93-1040 04 01 RESOLUTION NO. A RESOLUTION APPROVING THE SELECTION BY THE CITY MANAGER OF THE MOST QUALIFIED FIRMS TO PROVIDE ARCHITECTURAL/ENGINEERING SERVICES FOR THE DESIGN AND CONSTRUCTION OF AN ELDERLY MEALS FACILITY TO BE LOCATED IN CURTIS PARK, 1901 N.W. 24th AVENUE; AUTHORIZING THE CITY MANAGER TO NEGOTIATE A PROFESSIONAL SERVICES AGREE- MENT; DIRECTING THE CITY MANAGER TO PRESENT A NEGOTIATED AGREEMENT TO THE CITY COMMISSION FOR APPROVAL UTILIZING FUNDS FROM THE FEDERAL JOBS BILL THAT HAVE BEEN ALLOCATED FOR SAID PROJECT. WHEREAS, the Cit'.7 Cor-ri.sz;ioi-1 on Tune 9, 1983, by Resolution No. 83-468, allocated $300,000 from the Federal Jobs Bill to construct an elderly meals facility in Curtis Park, 1901 N.W. 24th Avenue; and WHEREAS, on September 7, 1983, by Resolution No. 83-811, the City Commission designated said project as Category B with respect to acquiring professional services, in accordance with Section 18-52.3 of the City Code; and WHEREAS, in order to implement the project, the City Manager, through a competitive selection committee, solicited expressions of interest from qualified consultants and evaluated the qualifications of those firms that responded; and WHEREAS, the most qualified firms for providing professional architectural/engineering services of said project were selected in accordance with the criteria outlined in Section 18-52.3 of the City Code; and WHEREAS, funding for the cost of contracting for professional services to begin said project is available from the Federal Jobs Bill and; WHEREAS, it is in the best interest of the City of Miami to proceed with this project; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: CITY COMTJlISSION MEETIidG O: DEC 8 1983 RESOIUTIOri EMARKS. 01 Section 1. The City Commission hereby approves the selection by the City Manager of the following firms as the most qualified to provide professional architectural/engineering services for the design and construction of an elderly meals facility to be located in Curtis Park in the rank order listed: 1) Zyscovich and Grafton Architects 2) San Martin Associates Inc. 3) Joseph Middlebrooks and Associates. Section 2. The City Commission hereby authorizes the City Manager or his designee to negotiate a professional services agreement on behalf of the City of Miami with the rank ordered firms listed in Sectionl hereinabove, for design and construction services, beginning with the first rank ordered firm, for such professional architectural/ engineering services as may be required. During the negotiations procedure, in the event that the City Manager cannot negotiate an agreement which, in his opinion, is fair, competitive and .reasonable, with the first rank ordered firm, then he is hereby authorized to terminate such negotiations and to proceed to negotiate with the second most qualified firm. In the event that he fails to negotiate a satis- factory contract with the second firm, then he is authorized to undertake negotiations with the third firm until a fair, competitive and reasonable agreement is reached. Section 3. The City Manager is directed to present to the City Commission the negotiated contract at the earliest scheduled meeting of the City Commission immediately following the negotiation of the contract, for approval by the City Commission prior to execution, utilizing funds that have been allocated from the Federal Jobs Bill. PASSED AND ADOPTED this 8th day of December , 1983. ATTEST: LPH 19. ONGIE, CITY CLER PREPARED AND APPROVED BY: ROBERT F. CLARK DEPUTY CITY ATTORNEY Maurice A. Ferre MAURICE A. FERRE, MAYOR APPROVED AS TO FORM AND CORRECTNESS: - ",& 114112�1�_ JO,tit GARCIA-PEDROSA rATTORNEY 83-1151 -� Howard V. Gary City Manager Ju Cathy Leff, DepartTtent j(Selec!tion 1 I �0 W CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Assistant Director of Community Development Committee Chairperson) J ATE November 15, 1983 rILE 5-9-E_ Selection of an Architectural/ Engineering firm for Curits Park Elderly Meals Facility December City Commission Agenda It is recommended that the City Commission approve the selection in rank order of the most qualified firms to provide architec- tural/engineering services for the design and construction of an elderly meals faci- lity to be located in Curtis Park and authorize the City Manager to negotiate a contract for said services utilizing funds from the Federal Jobs Bill allocated for said purposes, per the attached resolution. On June 9, 1983 by Resolution 83-468, the City Commission allocated $300,000 from the Federal Jobs Bill for an elderly meals facility to be constructed in Curtis Park, 1901 N.W. 24th Avenue. On September 7, 1983, the City Commission, by Resolution 83-811, designated the project as Category B with respect to acquiring architectural/engineering services for the design and construction of the facility. In accordance with Subsection (e) (2) ii of Section 18-52.3 of the City Code, a competitive selection committee was established by the City Manager with representation from the Departments of Commu- nity Development, Finance, Fire, Rescue and Inspections Services and Public Works. A representative of the City Manager's office and Orlando Urra, the user, also served on the Committee. On October 14, 1983 approximately 600 letters were mailed to archi- tectural and engineering firms soliciting expressions of interest and background information from those interested in being considered for the project. On October 20, 1983 an advertisement was placed in local newspapers advising of same. The selection committee met on October 18, 1983 to finalize the criteria for the selection process. 83-'1151 Howard V. Gar,. 2 November 1$ 1983 City Manager In accordance with the provisions established in Section 18-52.3 of the City Code, the Selection Committee reviewed and evaluated the letters of interest and background information from the 40 firms that responded to the City's solicitation. As a result of their evaluation, 11 firms were selected as the most qualified for this project and were invited to be interviewed by the Committee on November 9 and 14, 1983. Those firms were: 1. Russell, Holt, Martinez, Architects, Inc. 2. Zyscovich & Grafton, Architects 3. Boerema, Bermello, Kurki & Vera, Inc. 4. Duany, Plater-Zyberk & Plasencia 5. Joseph Middlebrooks & Associates 6. Arch, Design, and Development, Inc. 7. Ron Frazier & Associates 8. San Martin Associates, Inc. 9. Wallace, Roberts and Todd 10. Jimenez, Camero & Associates 11. Chisholm, Santos, Raimundez As a result of the interviews, the Committee selected three firms as the most qualified to provide professional services for the elderly meals facility. The selection criteria included previous professional experience, creativity and innovative approach to projects, team organization, capability of team, ability to meet time schedules, ability to cost estimate and work within budget and the minority par- ticipation of team members (prime and sub consultants). The following are the three firms,in rank order: 1. Zyscovich and Grafton with Fraga Engineers and Maurice Gray, consulting engineer 2. San Martin Associates Inc. with SDM Consulting Engineers 3. Joseph Middlebrooks & Associates with Siddin Khan and Associates, consulting engineers The first two firms have never had the opportunity to participate in a City project and the third firm has only participated as a sub con- sultant. In order to proceed, it is requested that the City Commission approve the City Manager's selection in rank order and authorize the City Manager to negotiate a professional services contract beginning with the firm ranked 1, utilizing funds allocated from the Federal Jobs Bill for said purpose. A negotiated agreement will then be presented to the City Commission for final approval. /jmb 83-1151