HomeMy WebLinkAboutR-83-10963-83-1066 6 ,t
RESOLUTION NO. 43-1096
A RESOLUTION ACCEPTING THE BIDS OF FOUR (4)
SUPPLIERS; AMOCO OIL COMPANY, FLOVAL OIL
COMPANY, METAL LUBRICANTS. COMPANY, AND ROSS
OIL CORPORATION, FOR FURNISHING EIGHT (8)
SPECIFIC LUBRICANT ITEMS ON AN AS NEEDED BASIS FOR
THE FIRST YEAR OF A THREE (3) YEAR CONTRACT AT
A PROPOSED COST OF $36,120.00; AND FURTHER
ACCEPTING THE BIDS OF FIFTEEN (15) SUPPLIERS
AS LISTEL I`ND IDENTIFIED ON THE ATTACHED
TABULATION OF BIDS, AT A PROPOSED FIRST YEAR
COST OF $2,108,166.00, FOR FURNISHING FUEL,
AND LUBRICANTS AS NEEDED, ON A CONTRACT BASIS
FOR THREE (3) YEARS, RENEWABLE ANNUALLY; TO
THE DEPARTMENT OF BUILDING AND VEHICLE MAINTE-
NANCE AT A TOTAL PROPOSED FIRST YEAR COST OF
$2,144,286.00; ALLOCATING FUNDS THEREFOR FROM
THE 1983-84 OPERATING BUDGET OF THAT DEPARTMENT;
AUTHORIZING THE CITY MANAGER TO INSTRUCT THE
PURCHASING AGENT TO ISSUE PURCHASE ORDERS FOR
THESE MATERIALS, SUBJECT TO THE AVAILABILITY
OF FUNDS.
WHEREAS, pursuant to public notice, sealed bids were
received November 7, 1983 for the furnishing of Gasoline, Diesel
Fuel, Oil and Lubricants as needed on a Contract Basis to the
Department of Building and Vehicle Maintenance, and
WHEREAS, invitations were mailed to 33 potential
suppliers and 15 bids were receives?; and
WHEREAS, funds for this purchase are available in the
1983-84 Operating Budget; and
WHEREAS, these materials will be used by the Department
of Building and Vehicle Maintenance for the purpose of supplying
fuel and lubricants on an as needed basis for all City Vehicles;
and
WHEREAS, the City Manager and the Director of the
Department of Building and Vehicle Maintenance recommend that
the bids received from the below listed firms, and as identified
on the attached tabulation of bids, be accepted as the lowest
responsible and responsive bids;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF
THE CITY OF MIAMI, FLORIDA:
CITY COMMISSION
MEETIP4C OF
DEC 8 1983
RESOLU110o Nci.83-1096
RKS.
A
Section 1. The November 7, 1983 bids of four (4) R'.
Suppliers, Amoco Oil Company, Floval Oil Company, Metal Lubricants
Company, and Ross Oil Corporation for furnishing eight (8) specific
lubricant items on an as needed basis for the first year of a three
year contract, to the Department of Buildincy and Vehicle Maintenance
at a proposed cost of $36,120.00 are hereby accepted with funds
therefor hereby allocated from the 1983-84 Operating Budget of
that Department.
Section 2. The November 7, 1983 bids of Fifteen (15)
Suppliers as listed below and as identified on the attached tabula-
tion of bids, for furnishing Fuel and Lubricants, as needed, on a
Contract basis for Three (3) Years, renewable annually, to the
Department of Building and Vehicle Maintenance at a proposed first
year cost of $2,108,166.00 are hereby accepted with funds therefor
hereby allocated from the 1983-84 Operating Budget of that Department:
List of Bidders
Amoco Oil Company
B.V. Oil Company
Belcher Oil Company
Chevron U.S.A., Inc.
Florida Aviation Corporation
Floval Oil Company
Gulf Oil Corporation
J & J Oil Company
Section 3. That the City Manager is hereby authorized
Mansfield Oil Company
March Supply Corporation
Metal Lubricants Company
Ranco Oil Company
Ross Oil Corporation
Sentinel Lubricants Corp.
Union Chemicals Division
to instruct the Purchasing Agent to issue Purchase Orders for
these materials, subject to the availability of funds.
PASSED AND ADOPTED this 8th day of
T
Z—RAL-AReG. ONGIE, CITY CLERK
PREPARED AND APPROVED BY:
R—O." I. OZ44e
ROBERT F. CLARK
DEPUTY CITY ATTORNEY
APPROVED AfS� TO FORM AND CORRECTNESS:
'Alo /,f/N
JW GARCIA-PEDROSA
Y ATTORNEY
December 1983.
Maurice A. Ferre
MAURICE A. FERRE
M. A Y O R
83-1096
CITY OF ` IAMI. FLORMA
!LATER -OFFICE MEMORANDUM
Honorable Mayor and Members December 5, 1983 PILEJ-83-1066
of the City Commission
Purchase of Fuels and Lubricants
Jose Garcia -Pedrosa
City Attorney
Agenda of 12/8 /83
Item #48
( 1 )
The back-up material accompanying this item reflected that a
firm bid price from 4 bidders on eight specific items for the
first year justified awarding the bid on supplying these
items to these bidders. Accordingly, the proposed resolution
has been revised to reflect this award.
This is the only change in the Resolution which has
presumably been distributed in the Agenda packet.
JGP/RFC/rr
cc: froward V. Gary, City Manager
Ralph G. Ongie, City Clerk
Arthur L. Mullins, Purchasing Agent
C. E. Cox, Director
Bldg. & Veh. Maintenance Dept.
83-1096
83-1096
CITY OF MIAMI. FLORICA
48
INTEROFFICE MEMORANDUM
-� Howard V. ,ary
City Manager
., C. �c6x Dire or
?,uildinF & Ve- cle '-faint-nanct,
A'E 'I•-.'.^l er 14, 1O'2 j ciLE
,mm—ndation for Resolution
:nd :sward ,f -id
F'.t::L & IJF1 LICAW.-,
. �,i.d Tabulation
THE D RAFT'?F.IT OF R"ILDIN(, AND :'R. {ICL._ '1AINTENAN"',
RECO%rr-I-END.7 THE A'. ARD 5F. MAD7 AND A R".")LiJTI, 'I PAS::F'.-I
ACCEPTI`;'; T:{E AID: A3 RFC= I`.`�� ; RO'i; :1.1000 'It 70 ,
3. V . OIL CO. , iji_LCHF.R OIL CO. , C?{E':rRC'J U .:. A . INC . ,
FLOVAL OIL CORP. , GULF OIL CORP. , J. & J. OIL CO. ,
+,AN�'FIELD OIL CO. , MiARCH .-'1PPLY C^FP. , '' TAL LUFRICA'JTS,
RANCO OIL CO. , FOSS OIL CORP. , SEENTINEL LUBRICA"JT.', ,
CORP. , AND U?JION CH:',II(AL3 DIV . , FOF F UPNISHING FIJEL
AND LUBRICANTS ON A CONTRACT 3ASIS FOR ONE YEAR AT A
TOTAL ESTI'.IATFD COST CF 'tO, 144,286.00.
Sealed bids were received on No ")83, for furnishin., fuel and
lubricants on a contract basso for one year to the 2epartment of 3uildin�7
and Vehicle Maintenance.
maids were received from fifteen vendors a,-� per the attached tabulation.
The bid is for an ai-,reement to furnish :;asoline, diesel fuel, and lubricants
for one year as needed, for all City autom.Dbiles and equipment. Quantities
are estimated.
Because of the major oil companies pricing policies they will not bid
firm prices for gasoline and diesel fuel. A multiple cupplier award
.Jith purchases at the lowest price at the time of need should result in a
substantial lower cost to the City.
The Department of Buildin,; and Vehicle Maintenance recommends this award.
Funds in an amount not to exceed $2,144,286.00 are available in the
1983.134 Department of 7uilding and Vehicle ''aintenance operating budget.
83•-IL096
AWARD OF BID
Bid No. 83-84-01
ITEM: Fuel and Lubricants
DEPARTMENT: Building and Vehicle Maintenance
TYPE OF PURCHASE: Contract for three (3) Years, renewable
annually.
REASON: To provide fuel and lubricants on as needed
basis for all City Vehicles.
POTENTIAL BIDDERS:
33
BIDS RECEIVED:
4
TABULATION:
Attached
FUNDS:
1983-84 Operating Budget
BID EVALUATION:
Eight (8) Bidders submitted bids for gasoline
and diesel fuel, Bid Items 1-7. Due to
market and industry conditions, firm prices
were not offered by any bidder.
The Department has recommended that award
be made to all bidders for these items,
with individual purchases of these items
going to the lowest responsive and respon-
sible bidder at the time of need. This
condition was included in the bid package
and provides for the most advantageous and
economical procurement.
Fourteen (14) bidders submitted bids for
Oil and Lubricant Items (8-20). Where the
lowest bid offered is a firm price, the
Department recommen:'s a specific award
(Items 8, 10, 12, i_�, 14, 16, 17, 19), for
the first year. For subsequent years
(subject to renewal and availability of funds)
and for all other items of this type, award
is recommended to all bidders with individual
purchases going to the lowest responsible
and responsive bidder at the time of need.
Two (2) bidders recommended for award, B.V.
Oil Company, and Floval Oil Company; are
registered with the City as Hispanic American
business, in accordance with the Minority
Vendor Procurement Program.
All bids meet the specifications, following
is an analysis of the invitation to bid:
Page 1 of 2
83--1096
f, i
Number of Bid Number of
Category Invitations Mailed Responses
Prior Bidders
Black American 0 0
Hispanic American 0 0
Non -Minority 11 9
New Bidders
Black American 3 0
Hispanic American 3 2
Non -Minority 16 4
Courtesy Notifications 6 -
"No Bids" - 2
Late Bids - 0
Totals 39 17
Reasons for "No Bid." were as follows:
1. "Our corporation does not deal in this type of commodity."
2. "Do not stock automotive oil or fuel."
RECO14MENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE
AS FOLLOWS: TO AMOCO OIL COMPANY, B.V.
OIL COMPANY, BELCHER OIL COMPANY, CHEVRON
U.S.A. INC., FLORIDA AVIATION CORPORATION,
FLOVAL OIL COMPANY, GULF OIL CORPORATION,
J & J OIL COMPANY, MANSFIELD OIL COMPANY,
MARCH SUPPLY CORPORATION, METAL LUBRICANTS
COMPANY, RANCO OIL COMPANY, ROSS OIL
CORPORATION, SENTINEL LUBRICANTS CORPORATION
AND UNION CHEMICALS DIVISION AT A TOTAL
PROPOSED FIRST YEAR COST OF $2 , 144 , 286 .00 .
Purchasing Agent
Date
The above award meets the requirements of the Department of Building
and Vehicle Maintenance, and approval is recommended.
Director
Date
Page 2 of 2
83-1096
Item 11 Item Dosc►•i ption
1. Hel;ill -If. G_ nol ino ---
2. Unl c-aded Gasol i ne
3. Unleaded Gasoline
4. Super Unleaded Garol i no
5. Super Unleaded
TABULATION OF fill) I183-84-01
FOR FIIEL & LUBRICANTS CONTRACT
HECEIVED 11-7-83
Unit of Delivery
Amoco `
B.V_ Oil'H
Belcher
Chevron
Fla. Aviation
Floval/H
Tr•an^port Truck
$0.8563
$0.933
$ .8377
$.82955
N/B
$
.899
'Transport Truck
$0.8963
$0.933
$ .8671
$.85955
N/B
$
.939
Tank Wagon
N/B
` $1.013
N/B
$ .90655
N/B
$
.939
_
Transport Truck
$0.9963
$1.034
$ .9161
$ .90955
NIB
$
.979
Tank Wagon _ N/B $1.054 __ N/B $ .95655 N/B $ .979
6_
Diesel Fuel No, 2
Transport Truck
$0.8646
$0.955
$
.8425
$
.8403
N/B
$ .899
7.Diesel
Fuel No. p
Tank Wagon
N/B
$0. 975
$
.9200
$
.8947
NIB
$ .899
8.
._�
Hydraulic Oil N-68
Bulk
$1.78(F)
$ 2.36 (F)
$
1.64
$
1.92
$1 .88 (F)
$2.48
9.
Auto. Trans Fluid-Dexron II
Bulk
$3.18(F)
$ 2_.73 (F)_
$
2.60
$
2.49
N/B
$ 2.88
10.
Auto. Trans Fluid-DexronII
55 Gal. Drum
$3.18(F)
$3.2.0
(F)
$
2.79
N/B
N/B
$
3.11
11.
Engine Oil/Sae 30 (API.CD,SF.SE.)
Bulk
2.23(Ej
$2.55
(F)
$
2.59
$ 2.19
N/B
$
2.79
12.
Engine Oil/HD
30W (APT.SF.SF.CC.) __.
55
Gal.
Drum
$2.49(p)
$2.95
(F)
$ 2.61
NIB
N/B
$
2.8"
T
4,13 •
Engine Oil /Sae
501-•! (APT.Sf .SE. CC.)
55
Gal.
Drum
N/B
$2.55
(F)
$ 2.76
N/B
N/B
$
3.68
14.
Engine/Oil SAE
20W50 (API.7 .SE.CC.)
55
Gal.
Drum
$3.25(F)
$2.99
(F)
N/B
N/B
N/B
$
3.68
15.
Antifreeze (Ethylene Glycol base)
_ 55
Gal.
Drum
_ N/B
N/B
$
2.98
NIB
$3.25�F�_
$
3.00
16.
Brake Fluid (D.O.T. 3)
55
Gal.
Drum
NIB
N/B
N/B
N/B
$7.00 (F)
$
5.50
17.
Chassis Lube All Purpose (Molylit.h)
400
1b.
Drum
$
.66(F)
$ .59 (F)
$
.71
N/B
N/B
$
.73
18.
Chassis Lube All Purpose (Molyl ith)
12 0
lb.
Drurn
$
.'107 (F)
$ •79 (F)
$
.79
NIB
NIB
$
.85
19.
Gear Lube Multipurpose SAE 90
400
Ib
Drum _
.42 F
$ .45 (F)
$
.43
N/B
$ .52 (F)
$
.51
?0.
Gear Lube Multipurpose SAE 90
120
1b.
Drum
$
.48(F)
$ .51 (F)
$
.45
N/B
$.69 (F)
$
.65
Fl1
0
:�i
TABULATION OF BID
NO. 83-84-01
page 2
0
FUEL AND LUBRICANT
CONTRACT
[
Gulf
J_&J. Oi 1
Mansfic ld
March
Metal 1.111). Banco
I?c):
:"cntinel Luba
linion Chemicals
_-
$.8580
N/13
$.t1128
N/li :_
N/13 $.8437
N/13
N/11
N/B
$.8930
N/B
$ .8578
N/.11
N/B $.8735 _
N/13
N/B
N/B
$.9390
N/B
N/B
N/B
N/13 $ .923
N/13
N/B
N/B LEGEND:
$.9555 N/B
$.8978
N/B
N/B
$
.918
N/B
N/B
N/B
/.H = HISPANIC BUSINESS
i101 .0040 N/B
N/B
N/B
N/B
$
.972
N/B
N/B
N/B
(F) = FIRM ONE-YEAR
-
!,
rice
$ .8495 N/B
$.8442
N/B
N/B
$
.853
N/B
N/B
N/B
* = PRICE GOOD TIL
12/30/83
$ .9210 N/B
N/B
N/B
N/B
$
.913
N/B
N/B
N/B
$1.92(F)** N/B
NIB
$2.36
$2.35(F)
$2.09
=F)
N/B
N/B
** = ALL -OR -NONE
$2.25(F)** N/B
N/B
$3.02
N/B
$2.59
$2.53
N/B
N/B
= RECOMMENDED AWARD
$2.96(FF) ** ¢3. 16 (F)
N/B
$3.20
$3.75 (F)
$3.23
2. 4
pl
N/B
N/B
OF SPECIFIC ITEM
$2.24_ )
N/B
N/B
$2.65
N/B
$2.29
$2.41 (El
N/B
N/B
$2_.78 F **
$3.02 (F
P4/B
$2.69
$2.50
.$2_.94
2.2
N/B
N/B
$2.93(F) ** $3.02 (F) 14/13 $3. 10 _$2.50 &: N/3 $3. 30 (F) $4 .95 (F) N/B
go
$2.98(F)** $3.55 (F) N/B $3.72 $3.57(F) N/B .2.51 ill $5.10 (F) N/B
tl/B $3.50 (F) N/li
3.86 N/B
$2.40 $2.82 (F) N/B
$3.32*
NIB
N/13
N/B
N/B
N/B
N/13
$5.68 (F)
N/B
N/B
$ .75(F) **
$ .66 (F)
N/B
$ .58
$1 .585 (F►
_
� + $. 665
� 5795 )
$ • 69 (F)
$ .82(F) ** $ .71 (F) N/B $ .62, $ 1.723 (F) $ .'i'T $ . 636(F) $ . 79(F) N/B
$.4Q64 (F)* $ .57 (F) N/B $ .49 $.1+59 (F) $ .48 $.548 (F) $ .89 (F) N/B
$.5347 (F)* $ .62 F 14111 $ .56 $.495 $ .59 $•5597 $ .99 N/B