HomeMy WebLinkAboutR-84-0449J-84-309
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RESOLUTION NO. ��. !"n'
A RESOLUTION ACCEPTING THE BID OF PHILLIPS
AND JACOBS , INC. FOR FURNISHING TWO ( 2 )
PIECES OF PHOTOGRAPHIC PROCESSING EQUIPMENT
TO THE DEPARTMENT OF POLICE AT A TOTAL COST
OF $5,313.00; ALLOCATING FUNDS THEREFOR FROM
THE PRIOR YEAR RESERVE FUND; AUTHORIZING
THE CITY MANAGER TO INSTRUCT THE PURCHASING
AGENT TO ISSUE A PURCHASE ORDER FOR THIS
EQUIPMENT.
WHEREAS, pursuant to public notice, sealed bids were
received August 26, 1983 for the furnishing of Two (2) Pieces
of Photographic Processing Equipment (one Densitometer and
one,Color Analyzer) to the Department of Police; and
WHEREAS, invitations were mailed to 19 potential
suppliers and 2 bids were received; and
WHEREAS, funds for this purchase are available in the
Prior Year Reserve Fund; and
WHEREAS, this equipment will be used by the Department
of Police for the purpose of providing new equipment to the
Criminal Investigation Section; and
WHEREAS, the City Manager and the Director of the
Department of Police recommend that the bid received from Phillips
and Jacobs, Inc. be accepted as the lowest responsible and
responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMdI, FLORIDA:
Section 1. The August 26, 1983 bid of Phillips and
Jacobs, Inc. for furnishing Two (2) Pieces of Photographic
Processing Equipment to the Department of Police at a total cost
of $5,313.00 is hereby accepted with funds therefor hereby
allocated from the Prior Year Reserve Fund.
CITY COMMISSION
MEETING OF
AP R 5 1984
S, --4 4
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ff
Section 2. That the City Manager is hereby authorized
tb instruct the Purchasing Agent to issue a Purchase Order for
this equipment.
ATTEST:
PASSED AND ADOPTED this Sth day of April 1984.
Maurice A. Ferre
MAURICE A. FERRE
M A Y O R
84-449
cuR
Photographic Process-ii Oie, Color 0.A'TIt4IMN9C9IV9D- August 26. P.M.
�ir i-�s i i Y� F, �i-H.pment-U�Tlor 1983
()ne 1jen, u�j v .7 .er
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)Tr n e r r _ r) . 0 L
na y�er One bens A- tome ter )ept. 0 ice
82-33-1,04
Phillips & Jacobs
2036 N.W. 23 Street
Miami, Fla 33142
I Milec, Pboto, Supply
2105 Ponce de Leon Blvd
Coral Cables, Fla 33134
Broken down by items
Broken down by items
/1,
13jumberr, Photo Sound Co. Of Fla,
American Photo Inc
I P)rige Devices Tnt
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CITY OF MIAMI. FLORIDA
1,00 '!5a INTER -OFFICE MEMORANDUM
f
1 ��^p.R 2 0 196
TO: Howard V . Gary DATE: FILE:
City Manager
SUBJECT: Recommendation for Resolution
and Award of Bid No. 82-83-104
Photographic Processing Equipment
FROM: Herbert Breslow REFERENCES: i
Chief of Police I
ENCLOSURES: Award of Bid and Resolution
It is recommended that the award
be made and a resolution be passed
accepting the most advantageous bid
as received from Phillips and Jacobs
for furnishing Photographic Processing
Equipment at a total cost of $5,313.00.
Pursuant to public notice, sealed bids were received on August
26, 1983 for furni,hing photographic processing equipment to the
Department of Police, consisting of one (1) densitometer and one
(1) color anal)?Zer.
Invitations were mailed to nineteen (19) potential suppliers and
two (2) bids were received.
This is a'regular purchase of new equipment for the Criminal
Investigation Section to allow more efficient and detailed proc-
essing of photographs used for evidence.
Funds are available from Fiscal Year 1982-83 General Fund.
ITEM:
DEPARTMENT:
TYPE OF PURCHASE:
REASON:
POTENTIAL BIDDERS:
BIDS RECEIVED:
TTryTeT wTYe.
AWARD OF BID
Bid No. 82-83-104
Two (2) Pieces of Photographic Processing
Equipment
Police
Single Purchase
New equipment required for Criminal
Investigation Section
19
2
Item 1 Item 2
BIDDER DENSITOMETER COLOR ANALYZER
Mileo Photo Supply, Inc. No Bid $1,596.00
Phillips & Jacobs, Inc. $3,373.55 1,579.75
FUNDS: Prior Year Reserve Fund
MINORITY PARTICIPATION: Bid Invitations were sent to six (6)
Hispanic American, and two (2) Black American minority firms that
have indicated an ability to furnish "Photographic Supplies and
Equipment" on Bidder Applications. Two (2) "no bid" replies
were received from Minority Businesses, D & M. Film & Paper, Ltd_.
(Black) and American Photo, Inc. (Hispanic Business).
BID EVALUATION: All bids meet the specifications. Following
is an anlysis of the invitation to bid:
Number of Bid Number of
Category Invitations Mailed Responses
Prior Bidders
Black American
0
0
Hispanic American
0
0
Non -Minority
New Bidders
Black American
2
0
Hispanic American
6
0
Non -Minority
11
2
Courtesy Notifications
4
-0-
"No Bids"
-
5
Late Bids
-
0
Totals
23
7
Page 1 of 2
84-44c
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Reasons for "No Bid" were as follows:
1. "These items are beyond our present operation." (Hispanic
Business)
2. "Unable to supply the items specified."
3. "Item listed is not part of our product line."
4. "Do not carry the items requested." (Black Business)
RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE
MADE TO PHILLIPS AND JACOBS, INC. IN
THE TOTAL AMOUNT OF $5,313.00.
4Z*
Purchasing Agent
Date
The above award meets the requirements of the Department of Police,
and approval is recommended.
Director
3��/may
Date