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Home My WebLink AboutR-84-0441J-84-315 RESOLUTION NO. t34-441 A RESOLUTION ACCEPTING THE BID OF DEVOE AND RAYNOLDS COMPANY, INC. FOR FURNISHING PAINT AND PAINTING SUPPLIES ON A CONTRACT BASIS TO PARTICIPANTS IN THE GREAT NEIGHBORHOODS RESIDENTIAL EXTERIOR PAINT PROGRAM FOI? THE DEPARTMENT OF COMMUNITY DEVELOPMENT AT A TOTAL PROPOSED COST OF $23,000.00; ALLOCATING FUNDS THEREFOR FROM THE 8th YEAR COMMUNITY DEVELOPMENT FUND; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE PURCHASING AGENT TO ISSUE PURCHASE ORDERS FOR THESE MATERIALS. WHEREAS, pursuant to public notice, sealed bids were received February 6, 1984 for the furnishing of Paint and Painting Supplies on a Contract Basis to approximately 100 Participants in the Great Neighborhoods Residential Paint Program for the Depart- ment of Community Development; and WHEREAS, invitations were mailed to 34 potential suppliers and 8 bids were received; and WHEREAS, funds for this purchase are available in the 8th Year Conununity Development Fund; and WHEREAS, these materials will be used by the Department of Community Development for the purpose of providing requisite materials and instruction to the program's participating home- owners who will apply the materials themselves, under the City's direction; and WHEREAS, the City Manager and the Director of the Department of Community Development recommend that the bid received from Devoe Raynolds Company, Inc. be accepted as the lowest respon- sible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The February 7, 1984 bid of Devoe and Raynolds Company for furnishing Paint and Painting Supplies on a Contract Basis to Participants in the Great Neighborhoods Residen- tial Exterior Paint Program for the Department of Community Develop - CITY ComMISSION I.P.— U 1'I I'v G or 0 ment at a total proposed cost of $23,060.00 is hereby accepted with funds therefor hereby allocated from the 8th Year Community Development Fund. Section 2. That the City Manager is hereby authorized. to instruct the Purchasing Agent to issue Purchase Orders for these equipment. ATTEST: PASSED AND ADOPTED this 5th day of April 1984. Maurice A. Ferre MAURICE A. FERRE M A Y 0 R 84-441 V ITF-M_LIO Paint �1 e Paint and Painting Supplies. D&TE IRIDS February/(,"1984 3:30 P.M. TYPE OF SECURTTY P ll TOTAL A-M 0L N 7 Caribbean Paint Company 4589 S. 1-7. 7401 Avenue Miami, Fl 33155 Broken down by items Devoe & Raynolds Company, Inc. 2127 N. Miami Avenue Miami, Fla'. 33137 Broken down by items Stein Pain Company 545 14. Flagler Street Miami, Fla 33130 Broken down by items Sherwin-Williams 550 N. 1q. 27th Avenue Miami, Fla 33125 Broken down by items Sunny South Paint Co. 2503 Coral Wav(S.W. 22 SO liami I , Fla 33145 " Broken down by items L.P. Industries 2 14 1 17 79tli Street Ni;;11)i' Fla 33138 Broken down by items 0-Gee Paint 6827 Bird Road Ni'-Imi, 1,10rida 33155 Broken down by items O-Gee Paint 6827 Bird Road Miami, Florida 33155 Broken down by items Sherwin-Williams 550 N. W. 27th Avenue Miami, Fla 331215 Broken down by items M.A.B.Paints 720 Central Florida Parkway P.O. Box 13664 3-2859 NO Kel- Glo Corp. Ulest Building Materials Commercial Coatings Corp G14-44-c-44 PPG Incustries, Inc, D-C paint Sales, Inc, *%C61V64 thb "-ovo dt(viLtd tlbcks tkIt.— t& E 91 CITY OF MIAMI. FLORIDA - INTER -OFFICE MEMORANDUM s TO: Howard V. Gary DATE: March 13, 1984 FILE: City Manager SUBJECT: Recommendation for Resolution and Award of Bid No. 83-84-41 for Paint Paint Supplies and FROM: Dena Spillman REFERENCES: Director Community Development ENCLOSURES: Award of Bid, Resolution and Tabulation It is recommended that an award be made and a resolution be passed accepting the most advantageous bid as received by Devoe and Raynolds Co. for the purpose of furnishing house paint and paint- ing supplies, on a contract --)as s, for t( rni not to e,:.ceed one year from of Purc}iase Order, to homeoN-.ners participating in the Residential. Exterior Paint Program a ministereij_Dy Uic Department of Community Development for a total cost not to exceed $23,000. Pursuant to public notice, sealed bids were received on February 6, 1984, from eight (8) firms interested in furnishing paint and paint- ing supplies on a contract basis, for a term not to exceed one year from award of purchase order, for the residential paint program administered by the Department of Community Development. This program, available to residents of Allapattah and Buena Vista, will provide the opportunity for homeowners to acquire paint and painting supplies, at no cost to the homeowners to paint the exterior of their homes. Homeowners participating in the program will be responsible for painting the house. Funds for this purpose are available from 8th year Community Development funds. /cr 84-441 AWARD OF BID Bid No. 83-84-41 ITEM: House Paint and Painting Supplies DEPARTMENT: Community Development TYPE OF PURCHASE: Single Purchase REASON: New equipment and supplies required for distribution to an estimated 100 homeowner participants in the C.D. Great Neighborhoods Residential Program. POTENTIAL BIDDERS: 37 BIDS RECEIVED: 8 TABULATION: Attached FUNDS: 8th Year Community Development Funds MINORITY PARTICIPATION: Bid invitations were sent to three (3) Black and nine (9) Hispanic Businesses engaged in the sales of Applications or by an October 1983 extract from the Metro Dade County Minority Procurement Listing. One (1) bid was received from a Hispanic owned firm, Caribbean Paints Manufacturing Co. No other Minority response was received. BID EVALUATION: Despite instances of log, bid for individual items and subsequent savings, a split a-N%ard is not recommended due to the nature and administration of the Neiglabor.hood Project, which will require the Cont:.ractor to attend pi: oicct mceti,nc;s and homeottijner-parti.ci_pants to xedoem Ci.ty J, sued vouc})c_r. s and pick; up supplies at the Cont.ractor's facility. The low bid of M.A. Bruder_ and Sons, Inc. is not recommended because the total savings afforded (from $485.00 to $586.00, approximately,depending on Homeowner's selection of paint and trim color) over the recommended bid does not justify the delays in the program's operation due to his lengthy inventory set-up (14 days for each phase) and time required to fill each voucher. (14 days after receipt). Devoe and Raynolds Company can set up inventory in one day, can fill vouchers immediately upon receipt, and is therefor recommended. Following is an analysis of -the invitation to bid. Category Prior Bidders Black American Hispanic American Non -Minority New Bidders Black American Hispanic American Non -Minority Courtesv Notifications "No Bids" r _t n-1,7- Number of Bid Invitations Mailed Totals 0 0 0 3 9 25 6 43 Number of Responses 0 1 7 -0- 6 14 Page 1 of 2 84-441 Reasons for "No Bid." were as follows: 1. "As some of our dealers in the Miami area are minority owned, we are encouraging them to submit bids instead." 2. "The City bid has too little volume to accommodate the adminis- trative detail." 3. "We are not located within the City limits of Miami as required." 4. "We do not manufacture the type of products listed at this time." 5. "We do not have the facilities to expedite this type of pur- chasing." 6. "We carry no oil based paints nor enough gallon -size base mix for such a demand." RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO DEVOE AND RAYNOLDS COMPANY IN THE TOTAL PROPOSED AMOUNT OF $23,000.00. � a Purchasing Agent Date The above award meets the requirements of the Department of Community Development, and approval is recommended. Director Date Page 2 of 2 84-441. V11M d l� gg ............. .......... ... M Alm TABULATION 0,— S— 10 S "'OR Bid No. 83-84-JI Residential -Pnj-+- Department Of Community Cov M4%&Pw, Cfv awk Development 7 7 -7 7-177 JL L C /kL iX 5 CR4 P T Oft UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE Wi r r us 11 Miasonry Paint Roller 20 G- C- 4 7. TOTAL40 3 Paint- R-) /4" Na oller 20 -D Roller F r am c 40 -7 2-7 Paint Roller pole (6 Ft.) Paint Trays Paint Brush 40 40 40 G- U 0 7 S Bristle Pain', Brush 40 Drcp Cloth ?",-,:12" 40 - - - L - - - — L uC, -G 0- 0 T"neral Spirits (Gal. 40a1 0 7,4 0 0 stif-F Put-tv !:Wife ll� 40 40 y Q o C, 12 LJ- s- on ,- P a t c n aua r jt. 03� 17 LS) 40 c 4 14 T, a -I- c �,: jJCl L CLUIJ, Car-yjC]C, L CS 80 --------- L C a u I n C, (-- u n s 40 San. d aper (6 per pack) 40 C 7 6 tO 200 Masonry- 1 n n 1 0 3 -7 �,-Ooc, primer 100 S,3 0: er r T- I a t tl- 400 -Ul- Colors Colors Cc-C L - rs� 1 t Ci I Basc House & Trim 120 PCstcll/Td(7ht-- Colors �2, IC ,j ',Cdium Colors J q ell Deep Colors Q- 20 Wood �7ar-jjSjj 20 [A a I i i ,.. ia. � .:-":.. ..:,. �. ,..: _ :..,•.r .. ,.:..��i I III �, I � , � a '� :K . .�+.,:. s. L 4. :.• ,.• .. v rat �e�'fl �Y'3"Ka'aS65i? '..:�•, ! � �� la �^,', i.:- 'j,-, . R, ICI II�'I I! �a � ,�rz; (:•�.. r;�,�,V k,�r�"ft4 s 9F i�, m� � I � I �I I I ' } �.. r.. k� Wkr , II II I L ,l III I,I� d 1 11, III I� �� I�I�I� �I i i�j a h' li nmtlullBlll OI�IIUiidlll.u{iiu4 �Yulalilitltll.altm'iiWfil�WiEYgiklil�Ylet�rru1111011'rinha�u�iW,ilin'ium� rtpmn�aawraraowxau�u0xu�� l�i191� .. ... ,. h"�!thr�,rn .. .: .. .a _ ,. _ , - . _s._ _ a r ,J. i•„�;, - Y��I��i�l� l��i l��il�l�b��li�JB�IB� Bid No. 83-34-41 Residential Paint Progral-n - Department of Communitit Development Gti w, Gy Ow�6 `-=732:'+'=`r' r' r� y. R.ce•-d by .�. �o,,;,,.� F 6 G - I DESCMPT10N UNIT PRICE TOTAL �- UNI PP,ICE T TOTAL U'IIT PRICE TOTAL t> 1 Wire Brush 40 2 9" Masonry- Paint Roller 20 3 9" Paint P.olier 3 Nap 20 7 L�Y.7J � is ��-� _. �7 ',r' 'I "'� 4 Roller Frames 40 � ,2 �; �. _ � _ � c� ...--•-< '`�� - _ 5 Paint Roller Pole (6 Ft.) 40 6 Paint Tra�rs 7 4" T1\,1on Paint Brush 40 :D- 8 3" Bristle Paint Brush 40 ,emu 9 Dro_ Clth Q�x12" o 4C 7' /70 cc' j�, 11,•aD 10 S (Gal. can) Mineral pirit� 40g1 - ; i. i s c �'� J a /s�, . o 11 Flexible Putty Knife 3" 40 12 Stiff Putty ?�nife l- 40 17 k7 13 I4asonr, Patch (in auarts) 40 Ll- 14 Latex Caulk Cartridoes 80 /. � �- � � o c • � o 15 Caulhino Guns 40 ' 6 Sand Paper (6 perpack) 40 ; ' !c- < x _ Ex Primer Sealer 7A Ext Iiasonr� Primer 100 ' G� Ext Wood Primer 100/: i_ v I8 !;xterior Latex Flat 400 pastel/Light Colors mcJium Colors _ Deep Colors _ 19 Ext. Oil Base House & Trim .120 -- Paint Pastel/Light Colors 7L I,Sedium Colors �,. 7� ` Deep Colors 7n Tni nna Vai-ch I i n jgng 0 111itJ11111111111"M qg A Residential Paint P-rcgraim, De2artment of Community Development C;vv K4 WV0, CIV 004 7, Roca—va by tow F L-44, 4M c-7 —L; DESCRIPTIOn UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL F40 I Wire Brush Masonry- Paint Roller 20 3 Paint Roller 3/4" Nap 20 ;4 3 7 4 Pollcl- Frames 40 Q_ 4- 1 5 Paint Roller Pole (6 Ft.) 40 3 _-'.7 2 6 Paint Tra%s 40 — e' o' 7 4" T\.,,,Ion Paint Brush 40 1 7)"? -f�; r o 0 F. 3" Bristle Paint Brush 40 5 r 9 9"XJ2" Drop Cloth 4 0 go .10 11in.cral. Spirits (Gal. can) 40g1 1. C- -5 13, Flexible Putt}- Knife K 311 40 C, 12 ;StL-iff Putty Knife 1 40 1 0 6, 0 1 Masonry Patch (in quarts) 40 T,a'L-cx Caulk Cartridges 80 & r .14 1. Caulkinq Gun-, 40 ,7 Sand Paper (6 per pack) 40 .... ..... 17 (Ex-L. Primer Scaler kmu uscl- 200 7" Ex L M, a s o n r Primcr 100 :z M _AJ 1.78 !Ext-. 1"70o,6 Primer 100 7 -3 IS Flat 400 Pasiccl/Light Colors 1,jc--djum, Colors DcciD Colors J,-9 Ext. oil Base House & Trim 120 a n Pas4L--cl/Light Colors Medium Colors Deep Colors Y 20 Wood Varnish 20 ,*E- Q, C, C-, . C-) L--c- "# BID TABULATION ADJUSTMENT BID NO. 83-84--41: Paint and Supplies for Neighborhood Program DEPARTMENT: Community Development NOTE: Due to the favorability of bids received, the department recommends expansion of the program from 40 to 100 homes (a multiplying factor of 2.5), with adjustments to bid totals as follows: BIDDER M. A. Bruder & Sons, Inc. Devoe Raynolds Co., Inc. Sherwin Williams L.P. Industries, Inc. 0. Gee Paint Company Caribbean Paint Company Sunny South Paint Company Stein Paint Company ORIGINAL TOTAL ADJUSTED TOTAL 40 HOMES 100 HOMES $7,310.00 $18,275.00 7,504.40 18,760.00 8,638.00 21,595.00 8,880.20 22,200.00 9,335.00 23,340.00 9,605.00 24,012.00 9,765.20 24,412.50 9,401.00 23,502.50 Adjusted Bid Total (100 Homes) of Devoe & Raynolds Co. is: The Department of Community Development has requested a contingency allowance of: Thus, the Total Proposed Award is: $18,275.00 4,725.00 $23,000.00 84-4 4 1