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Home My WebLink AboutR-83-1169.1-83- 1090 RESOLUTION NO. S3—'116`) A RESOLUTION ALLOCATING ADDITIONAL FUNDING C. NOT TO EXCEED $14,300 FROM SPECIAL PROGRAMS AND ACCOUNTS, CONTINGENT FUND, TO COVER NECESSARY EXPENSES INCURRED BY THE OVERTOWN BLUE RIBBON COMMITTEE, APPROVED BY THE CITY MANAGER. WHEREAS, by Resolution 83-65, passed and adopted on January 13, 1983, the City Commission formalized Motions 83-1, 83-2, and 83-3, thereby establishing the Overtown Blue Ribbon Committee, and allocating funding not to exceed $10,000 to cover necessary expenses incurred by the Committee and approved by the City Manager, and WHEREAS, by Resolution 83-634, passed and adopted on July 18, 1983, the City Commission allocated an additional $10,000 to cover ongoing costs incurred by the Committee and approved by the City Manager, and WHEREAS, additional funding, not to exceed $14,300, is required to cover ongoing costs associated with the Committee, including postage, office supplies and equipment, duplicating, communications, preparation and printing of the final report, con- sulting and secretarial services, and other related expenses, and WHEREAS, the work of the Overtown Blue Ribbon Committee will contribute to a greater understanding of the underlying causes of the December 1982 civil disturbances; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. Additional funding, not to exceed $14,300, is hereby allocated from Special Programs and Accounts, Contingent Fund, to cover necessary expenses, including the preparation of the final report, incurred by the Overtown Blue Ribbon Committee and approved by the City Manager. CITY COMMISSION MEETING OF DEC 15 1983 RUALu(io,, eij.83"116 REMARKS. C PASSED AND ADOPTED THIS 15t}l day of December , 1983. T: City Clerk PREPARED AND APPROVED BY: eputy City Attorney -2- '�Inuri.ce A. 1'erre M A Y O R APPROVED AS TO FORM AND CORRECTNESS: City Attorney 83-1169 r . IN sa.-FFI�MaqW ti COMMISSION ACTION Howard V. Gary City Manager 1. re CITY OF MI MI. r-LORIDA Y �INTER-OFFICE t•AYh1GNI RANDU�� ' December 8, 1983 riLE Overtown Blue Ribbon Committee Allocation of Additional Funding / p Juanita D. Shearer C�~ �s Agenda Item for Dec. 15, 1983 City Staff Liaison City Commission Meeting Overtown Blue Ribbon Committee N -• F;I "It is recommended that additional funding not to exceed $14,300 from Special Programs and Accounts, Contingent Fund, be allocated to cover necessary expenses incurred by the Overtown Blue Ribbon Committee, and approved by the City Manager." The Overtown Blue Ribbon Committee is now in its third and final phase of activities, and is requesting $14,300 in order to complete their investigations and report. I For the first seven months, from its creation by the City Commission on January 13, 1983, through July 14, 1983, hearings and discussions were held on socioeconomic topics, ncluding housing, economic develop- ment opportunities, youth related i4sues, support systems, and educa- tion; and with respect to law enforcement and the Miami Police Department, the topics covered were recruitment, hiring, training and promotion, deployment, internal and external review, use of deadly force, community relations, associations, unions, and police policies. From August to early November, time was spent accessing and substan- tiating the data collected and determining the direction that the final report will take. 11. The Writing Committees of both the Environmental Considerations and the Police Policies, Practices and Procedures Subcommittees are now working with their respective writers and/or researchers and antici- pate completion by late January or early February 1984. The Committee wishes to ensure that the release of their findings is in _ no way coincident with the forthcoming litigation related to the death of Neville Johnson, Jr., and therefore scheduling presentation of the report to the City Commission will be based on the progress - of the trial. 83-1169 Howard V. Gary -2- December 8, 1983 1. To date, the Overtown Blue Ribbon Committee has expended approximately $20,000 on speakers, technical publications, recording, typing and \ printing of transcripts, office supplies, assembly of audio equipment, temporary typists other than City staff, professional services related to writing and research, postage and other expenses. The additional I $14,300, which is hereby requested, is anticipated to be expended as per the attachment. JDS:as Attachments cc: Law Department r 83-1169 OVERTOWN BLUE RIBBON COMMITTEE Summary of Proposed Budget -- December 1983 • Postage Office supplies Duplicating Preparation and printing of final report Secretarial services Equipment rental Communications Consultant Services Refreshments TOTAL $ 244 126 700 2,000 1,500 300 500 8,500 400 $14,270 r 83-1169 OVERTOWN BLUE RIBBON COMMITTEE Proposed Budget - December 1983 Postage: 45 copies are sent out at each mailing 5 letters (typed mailings) @ $10 each 1 report mailing @ $2 each 2 sets of transcripts mailed @ $1.15 each Office Supplies: Copy paper: 2 cartons of 8-1-�xll @ $23 each 1 carton of 8zx14 @ $30 each Legal size yellow pads, 1 dozen OBRC stationery and envelopes Duplicating Services: . For mailouts, transcripts, etc. Preparation and printing of final report: 100 copies of final report Secretarial Services: In addition to City staff, temporary secre- tarial services for final report typing Equipment Rental: Typewriter r $ 50 90 104 46 30 5 45 700 2,000 1,500 300 Communications: Set up and removal of microphone system, which allows for recording, and is performed by the Department of Building & Vehicle Maintenance @ $250 per meeting 500 Consultant Services: Writer for Environmental Considerations Subcommittee 4,000 Writer for Police Policies, Practices and Procedures Subcommittee 4,500 Refreshments: Beverages and sandwiches for Writing Committee meetings, Subcommittee meetings and Committee at large meeting 200 Post report acceptance luncheon at St. John's Baptist Church @ $4 each 200 TOTAL 244 126 700 2,000 1,500 300 500 8,500 400 $14,270 OVERT2��INBLUE RIBBON COMMITTEE January - December, 1983 .4 vxnenditures and Encumbrances Estimate BUDGET ENCUMBRANCES = LLOCATION :2A� EXPENDITURES + ITEM Professional Cons'lltation: $ 920 Dr. Larry Sherman 1,283 Postage -Office 1,483 Supplies 4,000 Professional Writing Services 450 Typewriter Rental 2,216 Typist (other than City staff) 850 Copy Machine & Typewriter 2,295 Communication, 3,954 Printing 48 Publications 1,466 Food & Beverages 52 Telephone - long distance $18,997 TOTAL $1 503 500 + $ 1,003 $ 20,000 $ 20,000 L] BLUE RIBBON COMMITTEE ON THE CUBAN DEMONSTRATIONS Created: January, 1982 Report -Completed: July, 1982 Main Activity: Solicited testimony from participants and/or observers related to the demonstrations. Watched an extensive presentation by the Miami Police Department. Met to determine recommendations. Expenditures: $18, 559.03 • �33-11Ei�