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HomeMy WebLinkAboutR-84-01576 0 J-84-115 2%6/84 rr/D-b RESOLUT I ON NO. 84 1 7, A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE SUPPLEMENIAL AGRELMENT N2, IN SUBSTANTIALLY THE FORM ATTACHFD, WITH ALBERT R. PEREL ASSOC IAILS, P.A., FUR PROFESSIONAL SERVICES WITHIN THE ORIGINAL SCOPE OF SERVICFS BUT UNFORESEEN AT THE IIt-IF OF THE ORIGINAI. AGREEMENT, RELATED TO THE CHARLES HADLEY PARK RENOVATION PROJECT WITH COMPENSATION FOR SAID ADDITIONAL SERVICES AMOUNTING TO $19,312, USING FUNDING PREVIOUSLY APPROPRIATED FOR THE PROJECT. WHEREAS, the City Commission by Resolution No. 81-701, adopted July 23, 1981, authorized the City Manager to execute an Agreement for design and construction related to the renovation of Manor Park (Charles Hadley Park) with Albert R. Perez Associates, P.A., for professional landscape architectural and technical services; and WHEREAS, Section V of said Agreement provides for compensation for services which are within the original scope of the project but unforeseen at the time the original Agreement was executed; and WHEREAS, said firm has during the course of the work provided additional professional sevices related to the overall development plan, site improvements and construction administration substantially beyond the anticipated completion of the project; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA Section 1. The City Manager is hereby authorized to execute Supplmental Agreement fit, in substantially the form attached, with Albert R. Perez Associates, P.A., for professional services within the original scope of services but unforeseen at the time of the original Agreement related to the Charles Hadley Park Renovation Project with CITY COMI�IISS pI MEETING Or F E 8 99 1984 RESOLUlioiv Nu. REMARKS. s 0 compensation For sairi additional services arnountinq to $19,312, u s i n q fun dinq previously appropriated for the project. PASSED AND ADOPTED this 9t}1 day of February , 1984. Maurice A. Ferre M A Y 0 I A TT I EESS T '\ L H G. ON61 E, CITY CLEW,' PREPARED AND APPROVED BY: DEPUTY CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: /I'P 44-�, — 0 TY"ATTORNEY 84'""" 15 0 0 SUPPLEMENTAL AGREEMENT #2 LANDSCAPE ARCHITECTURAL AGREEMENT This Amendment made this day of 1984, by and between THE CITY OF MIAMI, a municipal corporation of the State of Florida, hereinafter called the "CITY", and Albert R. Perez Associates, hereinafter called the "PRINCIPAL." W I T N E S S E T H WHEREAS, the City Commission by Resolution No. 81-701, adopted July 23, 1981, authorized the City Manager to execute an Agreement for design and construction related to the renovation of Manor Park (Charles Hadley Park) with the PRINCIPAL for professional landscape architectural and technical services; and WHEREAS, Section V of said Agreement provides for compensation for services which are within the original scope of the project but unforeseen at the time the original Agreement was executed; and WHEREAS, the PRINCIPAL has during the course of the work provided additional professional services related to the overall development plan, site improvements and Construction Administration substantially beyond the anticipated completion of the project. NOW, THEREFORE, the CITY and the PRINCIPAL, for the consider- ations hereinafter set forth, agree and covenant, one unto the other that the Agreement entered into between the CITY and the PRINCIPAL dated September 25, 1980, and the Supplemental Agreement #1 dated April 18, 1983, shall remain in full force and effect and shall not be deemed to be repealed, amended or modified in any way except as herein specifically provided for the project as defined herein as Supplemental Agreement #2 as follows: Section 1 - General C - The CITY has budgeted the amount of $1,000,000 for the total project. This amount includes the following: 1. $165,483 for design services, including: a) $98,812.00 for the Lump Sum Fee for the PRINCIPAL. b) $51,365.00 for surveys, soil investigation, permits, site inspection and related expenses. Page 1 of 3 84 -15 . . s c) $15,306.00 for advertisements, printing and related expenses. 2. $799,721.00 for Construction Cost of the project. 3. $34,796.00 for Project Contingencies. D - The CITY agrees to pay and the PRINCIPAL agrees to accept as payment in full for all professional and technical services rendered, as outlined in Section III - Profession- al Services hereof, the Lump Sum Fee of Ninety Eight Thousand, Seven Hundred and Sixty Two Dollars ($98,762.00). Section V - Compensation for Services For professional and technical services for the Schematic Design Development, Bidding, Construction Document and Construction Phases of the Project, as outlined in Section III, hereof, the CITY agrees to pay, and the PRINCIPAL agrees to accept, as a full payment for his services, the Lump Sum Fee of Ninety Eight Thousand Seven Hundred and Sixty Two Dollars ($98,762.00). This Lump Sum Fee will herein- after be called the BASIC FEE. This payment will be made monthly in proportion to the services performed so that the compensation at the completion of each Phase shall equal the following percentages and amounts of the total BASIC FEE: PERCENTAGE OF ACCUMULATED AT THE END OF PHASE LUMP SUM PAYMENTS PAYMENTS 1. Schematic Design Phase 15 11,250 11,250 2. Design Development Phase 35 15,000 26,250 3. Construction Document Phase 65 37,945 64,195 4. Bidding Phase 70 4,938 69,133 5. Construction Phase 100 29,629 98,762 Section VI - Schedule of Work E. Construction Phase The Construction Phase will commence with the award of the - Construction Contract and shall be comr)leted when the PRINCIPAL has delivered to the CITY written certification that the Project has been constructed in accordance with CITY approved construction plans, specifications and CITY approved change orders; other written certificates as may be required by law and regulations applicable to Page 2 of 3 0 6 the Project, including record drawings, and the City Commission has accepted the Project by Resolution, but in no case later than forty five (45) days after delivery by the PRINCIPAL. Actual construction activities at the site shall be concluded at the completion of the "punch list items" anticipated to be February 15, 1984. IN WITNESS WHEREOF the parties hereto have, through their proper corporate officials, executed this Supplemental Agreement, the day and year first above set forth. ATTEST: PRINCIPAL By: ATTEST: THE CITY OF MIAMI (a municipal corporation of the State of Florida) By: City Clerk City Manager APPROVED AS TO CONTENT: APPROVED AS TO FORM AND CORRECTNESS: Director, Department of Parks and Recreation Page 3 of 3 City Attorney 84-1510d 0 30 COMMISSION ACTION TO Howard V. Gary City Manager Carl ?:ern ; Actinq Director Department of Parks and Recreation CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM DATE. January 25, 1984 FILE Authorization to execute the �vljiF _. amended Agreement with Albert R. Perez Assoc., P.A., for Charles Hadley Park Renovation. • EFEREhCES! For the Citv Commission Agenda of February 9, 1984, ENCLOSURES "It is recommended that the City Manager be authorized to execute an Amendment Agree- ment in substantially the form attached hereto, with Albert R. Perez Assoc., P.A., for professional services within the original scope of services but unforeseen at the time of the original Agreement, related to the Charles Hadley Park Renova- tion Project, using previously appropriated funding, as aer the attached Resolution".... this amendment increases the fee for profes- sional and technical services from $79,450.00 to $98,762.00. On July 23, 1981, by Resolution #81-701, the City Commission authorized the City Manager to execute an Agreement with Albert R. Perez Assoc., P.A. to provide, along with his sub -consultants Connell Assoc., Inc., lands- cape architectural, architectural and engineering services related to the Charles Hadley Park Renovation Project. The initial low bid on Phase I of the project allowed, for the design and construction of additional amenities and improvements, as outlined in the attachments. The cost of professional services for this work was partially covered by Supplemental Agreement #1 executed by the City Manager on April 18, 1983, in an amount not to exceed $4,450., however extensive delays on the part of the Phase I contractor increasing the extent and cost of Construction Administration, elso contributed to an overall increase of $19,312.06. Funding to cover the cost of these services is available from $500,000 from the Federal Land and Water Conservation Fund Program, $250,000 from the State of Florida Department of Natural Resources, and $250,000 from the Florida Power and Light Franchise Fund, F/Y 1981, all of which was appropriated by Ordinance No.. 9199 on November 6, 1980. JS/cg Enclosures 84-15 0 IMPRO EMENTS L G H Constru. --i_on Cn7cnv 1. Pool Renovation: Replacement of fence around pool; upgraded electrical and plumbing; reno- vation of dressing rooms, showers, restrooms and office, installation or handicaptied access .- . Rec, -n a' c~ ` b_, c.^.: -� _ w -. ) ; �ccrS"ruc . 1 c:,eve! _:r O11= patio; intzarior ar✓i restrooms; rep:-.nted interior and exterior or buildinc; installed now sanitary se•.�er and water- connections; ungraded electrical service. 3. Racquetball Courts: Constructed two new lighted racquetball courts. 4. Playground: Constructed new children's play area and water tubes. $ 609,93? 5. Entry Plaza and Walkways: Constructed lighted park entry plaza and system of asphalt walkways through- out the park. 6. Baseball/Softball Fields: Replaced wooden lights poles with concrete poles; replacement of old bleachers with new aluminum bleachers; installation of new drinking fountain. 7. Courts: Color -coated the existing tennis and bask ball courts. 8. Sod, Planting and Site Furniture: Installed ±150,000 s.f. of sod; planted black olive trees and coconut palms; installed 15 benches, 8 picnic tables and 8 barbecue units; constructed earth berms throughout the park. 9. Demolition: Removed snack bar, skating rink building and existing chainlink fencing. PNM Corporation: 123,082 1. Racquetball Courts: Constructed two new lighted racquetball courts. 0 Page 1 of 2 84-157. 0 3. Walk:,;ays and Par{iriq Lots: :n:;t�'1�,,; �:? ition3l asohait walkway - primarily around the ffoctball anO baseball f1'_dS; reil'Ccii:,iC?-.:1_^CT lot er:trance.; 2:' con��-cructa new CC�n^rc�t� S i." to: ? t i Qft b'1?. _.' '_n,-T and C� 1. Site Lighting: Installed new concrete poles and 1. Sanita r% Sewer: Installed new sanitary sewer line from ocol to mli 50th Street. Pars zeratiOns 1. Tree Removal: Removed 8 Australian pines from the site. 2. Bollards: Installed utility pole bollards around perimeter of park. 3. Gates: installed parking lot gates which were constructed by Dade Steel Coro. 4. Recreation Building Furnishings: Installed refrigerator, range, kiln and other furnishings. 5. Playground: Scheduled to install playground equip- ment and silica sand in playground area. 6. Pool Area: Scheduled to install pool lift chair; close off eaves undei roof of -showers and restrooms; seal off broken light openings in pool. 7. Baseball field: Scheduled to construct new score boards for the ballfields. $ 51,143 15 30,000* TOTAL CONSTRUCTION COST: $829,721.57 * This figure is approximate Page 2 of 2 1/15/84 0 0 ��ccp2 ac!� � ,` .,r•25 .C' �r t �� .;UIC'0; 3. cCA01 goCi�'S. `i7(iul7 331,341 (3G5;445-9423 3 3133 s Juanita Shearer za. ? �s T?adl'ey Paris arer: As per your request of November 14, 1983, please find enclosed break- down of costs covering services provided on the above captioned project. A. Charles Hadley Park Redevelopment (Phase I): As mentioned in our letter to Mr. Charles Hudson dated October 25, 1983, due to construction delays caused by the contractor, we have had to provide services beyond the June 26, 1983 deadline. As of November 30, 1983 the services provided by our office a"ount to $8,665.00. We believe that the project will be completed in seven to eight weeks, and estimate that our fee for that period of time will be approximately $3,700.00. B. Charles uadlely Park Miscellaneous Improvements (Phase II): On this phase of the project we had to provide design services that went beyond amendment #1 original amount of $4,450.00. These extra services are reflected in our invoices #1178 and #1182 dated P/15/83 and 8/19/83 respectively. Copies of these invoices are enclosed. Up to November 30, 1983 we have spent $693.75 on the construction phase of the Miscellaneous improvements. We are projecting that C74— 5'0 0 0 ,4LBERT R. P'REZ ._'iS(TL4TES r^: a... �.. ... ....ice Miami, FL 33133 Attention: Ms Juanita Shearer deference: park Dear Ms. Shearer: As per your request of November 14, 1983, please find enclosed break- down of costs covering services provided on the above captioned project. A. Charles Hadley Park Redevelopment (Phase I): As mentioned in our letter to Mr. Charles Hudson dated October 25, 1983, due to construction delays caused by the contractor, we have had to provide services beyond the June 26, 1983 deadline. As of November 30, 1983 the services provided by our office amount to $8,665.00. We believe that the project will be completed in seven to eight weeks, and estimate that our fee for that period of time will be approximately $3,700.00.' H. Charles Wadley Park Miscellaneous Improvements (Phase II): On this phase of the project we had to provide design services that went beyond amendment #1 original amount of $4,450.00. These extra services are reflected in our invoices #1178 and #1182 dated P/15/83 and 8/19/83 respectively. Copies of these invoices are enclosed. Up to November 30, 1983 we have spent $693.75 on the construction phase of the Miscellaneous improvements. We are projecting that Ms. Juanita Shearer cur 5Er',T1-_2S •=ll JE t1irough 1/31/03, Lilerefore ~based -'n c _ !" `il :1' is C j ,Ct we `_'st is ate our _`ee will be approximately As a continuation of our posture r;f the ;past five months we will continue to provide site visits, L'r rt$, (1 GT ara­. ing etc. I .17t en cti^: _I"ar-i-M fr Iil "31__ .``--= r?ram_ _ .--ar aar__meni- with Charles Hu_^.son that we -gill be--cm-,t:nsated for cur services. Lithe .ore, we reed to receive p-_inmrt corirensation for the extra services already provided, which as of 11/30/92 amount to $12,372.06. "his situation has put a tremendcas eccnomia burden on our office that we cannot afford to sustain for much longer. Your Frrompt response to this letter will be greatly appreciated. Sincerely, 1. i - jk Y � v Albert R. Perez, ASLA i j(RP : emp Enclosures 84-151;1 COP.POP_-NTE RESOLUTION WHEREAS, the Board o.` Directors of has exa-;i» i t}rMs, cocl'itions ar.:1 obligations of the pr000sc-1 cc::tract with th•e City of Miami for WHERE- 3, t:.e nc :rd of at a du;� corporate :-Lieeting have considered the ra`_`_er in with the by-laws of the corporation; NOW, THER-EFORE , BE IT RESOLVED BY Ti-i-E 30APD Or DIRECTORS OF that the president and secretary are hereby authorized and instructed to enter into a contract in the name of, and on behalf of this corporation, with the City of Miami for accordance with the contract documents furnished by the City of Miami,' and for the price and upon the terms and payments contained in the proposed contract submitted by the City of Miami. IN WITNESS WHEREOF, this. day of " 19, in CHAIRMAN, Board of Directors 84-157 CORPOP_NTE RESOLUTION WHEREAS, the Board of Directors of terms, corl'',`.tions ar!3 obligations of the prooc.sc� cc:7tract with the City of Miami for K1TZ7_:�.S, ti.e �C �u Of t7i�3C���3 3',: •3 G�'.1'� corporate meeting have consl,2ered the matt-_r In ?C with the by -lams of the corporation; NC;-;, THER-FORE, BE IT RESOLVED BY THE SOA70 OF DIRECTORS OF that the president and secretary are hereby authorized and instructed to enter into a contract in the name of, and on behalf of this corporation, with the City of Miami for accordance with the contract documents furnished by the City of Miami,' and for the price and upon the terms and payments contained in' the proposed contract submitted by the City of Miami.' IN WITNESS WHEREOF, this'' day of 19' in CHAIRMAN, Board of Directors 84-157 (q�M31v-vtmSTa :t••;a.Na� x..-*..wax-..�,+•^. e� I D7 .k V 'r C i t o_ :1I --- :11 Deparz ent of Law 174 -ast Flagler Street 3^i� , Florida 33_'31 TO WHOM IT MAY CONCERN: This is to certify that is authorized to sign contracts on behalf of as its duly sworn (President - Vice -President - Secretary) and is empowered to make and sign contracts and agreements binding to any contracts and agreements with the (State Facility of City) Name - Title Name of Corporation Address of Corporation Sworn to and subscribed to before me this day of 198 Notary Public 84`157.