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Home My WebLink AboutR-84-015116 4p .J-84-87 RESOLUTION NO. A RESOLUTION RATIFYING THE FINDING OF THE CITN' MANAGER, BY A FOUR FIFTHS (4/5) AFFIRMATIVE VOTE OF THE CITY COMMISSION, AFTER A DULY ADVERTISED PUBLIC HEARING, THAT THE REQUIREMENT FOR COMPETITIVE FORMAL SEALED BIDS BE WAIVED, AND THAT THE SOLE SOURCE PURCHASE FROM B & L ASSOCIATES, INC., THE ONLY LICENSED MARKETING AGENT, TO FURNISH AND MAINTAIN ONE (1) ON-LINE DISK PACK MANAGE- MENT SYSTEM AND ONE (1) ON-LINE JOB SCHEDULER AND MONITORING SYSTEM, FOR THE DEPARTMENT OF COMPUTERS, AT A FIRST YEAR COST OF $10,012.50, FOR A TOTAL PROPOSED FOUR (4) YEAR COST OF $48,474.00 BE APPROVED; ALLOCATING FUNDS THEREFOR FROM THE 1983-84 OPERATING BUDGET OF THAT DEPARTMENT; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE PURCHASING AGENT TO ISSUE PURCHASE ORDERS FOR THIS EQUIPMENT, SUBJECT TO THE AVAIL- ABILITY OF FUNDS. WHEREAS, the optimum operation of the Burroughs B7900 Computer requires efficient data tape management and precise logical job scheduling; and WHERLAS, the Department of Computers has located the only data base oriented systems, the on-line Disk Management System and the Job Scheduling -Monitoring System, that are compatible with the Burroughs B7900 Computer and that can automa- tically interface with the current Tape Management System under a DMSII Data Base environment; and WHEREAS, the supplier, B and L Associates, Inc. has been determined to be the only licensed marketing agent for said systems; and WHEREAS, the supplier has offered both systems and complete installation training, conversion and license maintenance at discounted fees; and WHEREAS, the on-line Disk Management System will be used by the Department of Computers to provide tape backup of important files and to remove unused files to tape for more efficient data storage; and CITY COMMISSION M-EET114C OF F E B 9 19H REMARKS. ---_--.- r WHEREAS, the on-line Job Scheduler and Monitoring System will be used by said Department to provide logical and sequential job runs on a daily basis for effective time manage- ment within the new computer system; and WHEREAS, funds for this purchase are available in the 1983-84 Operating Budget; and WHEREAS, the Purchasing Agent has made a written finding that J & L Associates, Inc. is the sole supplier of the specified equipment, and that pricing offered is both reasonable and favorable; and WIiEREAS, the findings of the Purchasing Agent have been approved and adopted as the findings of the City Manager; and WHEREAS, the City's intent to make this sole source purchase has been properly advertised and publicly heard; and WHEREAS, the City Manager and the Director of the Depart- ment of Computers recommend that the requirement for competitive sealed bids be waived and that purchase from J & L Associates, Inc., as a sole source, be approved; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. By an affirmative vote of four -fifths (4/5) of the Members of the City Commission, after a duly advertised public hearing, the City Manager's written finding that J & L Associates, Inc. is the sole source and only licensed marketing agent for furnishing and maintaining an on-line Disk Pack Manage- ment System and on-line Job Scheduler and Monitoring System to the Department of Computers is hereby ratified. Section 2. The requirement for formal competitive sealed bids for furnishing and maintaining Disk Pack Management and Job Scheduler -Monitoring Systems is hereby waived, and the purchase from J & L Associates, Inc. at a first year cost of $10,012.50, for a total proposed four-year cost of $48,474.00 is hereby 84- IL51 r] • approved with funds therefor hereby allocated from the 1983-84 Operating Budget of the Department of Computers. Section 3. The City Manager is hereby authorized to instruct the Purchasing Agent to issue purchase orders for this equipment, subject to the availability of funds. PASSED AND ADOPTED this 9th day of February 1984. ATTEST: -�"' -- `� , RALPkf G. ONGIE, CITY CL W PREPARED AND APPROVED BY: ROBERT F. CLARK DEPUTY CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: JJJ1E R. GARCIA-PEDROSA TY ATTORNEY ;faurice A. Ferre MAURICE A. FERRE M A Y O R 84"" 151 /'/ ^ I, i �,4 CITY OF MIAMI. FLORIDA 12 INTEROFFICE MI EMORANCUMI To Howard I1. Gary SATE januar_1 23, 1984 FILE Cit-. ,ecotrmendation for Resol'1t1Ui' for Procurement of Soft -ware .Znse from 3� NsSociate5 ' ,r rFCM Siiti'iit Roy, Director t .-- iE.;CES �~ Dep:err :«r : of Compu+ _NCLO5URF5 T .a _ "Dm uter L , _�c amends , f ,ne re. ;.i rerl.. ,s f ,r sea�eu J1.13 f,.)r :urnishing a permanent iivznse �; an on-line Disk Pack Man a gernen jslam and ; on-line Job .:neculer ans Aoni.oring System from B � i, :associates, Incorporatea, the only rinu.vn source, at a total cos.. of .34,650, with payments of $8,662.50 per year over four (4) years and an annual license maintenance fee of $4,158 beginning the second year of the license and a one-time cost of installation training and conversion aij aL a cost of $1,350; authorizing the City Manager to instruct the Purchasing Agent to issue the purchase order for this equipment. The Department of Computers is requesting approval for the procurement of an on-line Disk Pack Management System and an on- line Job Scheduler and Monitoring System from B & L Associates, Incorporated, the only known source. Both the on-line Disk Pack Management and on-line Job Scheduling Systems are the only packages that are compatible with the B7900 Computer and can automatically interface with the current Tape Management System under a DMSII Data Base environment. The on-line Disk Pack Management System will be used on the Burroughs B7900 Computers to provide tape backup of important file and remove unused files to tape. Backup and reclamation functions may be performed independently or together. Criteria for reclamation can be specified at any directory level. This system minimizes tape usage by merging tapes to eliminate "dead" files and has extensive reporting capabilities as well as on-line ability to scan all backed -up archival files for ease of identification and recovery. 84 -151 p V Howard V. Gary January �3, 1984 Page 2 The on-line Job Scheduler and Monitoring System is a data base oriented system which provides the ability to establish a job to be run at specified time intervals and produce on de:;and a 3aily working schedule of those jobs in a logical and sequential order based upon predefined factors. It is ensue;n to accomodate last minute revisions while maintaining the integrity and validity of those changes. IL provides a working tool for off-line processing while providing management with an information tool for planning and organizing. Funds for tnis purchase are available in the iepar.mental FY '33- 34 operating ouaget. S:i:pi cc: Manny Alverez Special Assistant to the City Manages Law Department The above findings are hereby approved and adopted as the findings of the undersigned. Arthur Mullins Purchasing Agent The above findings are hereby approved and adopted as the findings of the undersigned. Howard V. Gary City Manager