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HomeMy WebLinkAboutR-84-0290A Kr ouLu i iu" tiu inunlL i-i4u ttt4 11YV1\linJli -- ---- AMOUNT OF $25,000 IN THE CONTRACT BETWEEN THE CITY OF MIAMI AND THE L.G.H. CONSTRUCTION CORPORATION, DATED JANUARY 21, 1983, FOR THE CONSTRUCTION OF THE COCONUT GROVE EXHIBITION CENTER - 14EST COURTYARD ROOF WITH FUNDS ALLOCATED THEREFOR ENTIRELY FROM APPROPRIATIONS TO THE COCONUT GROVE EXHIBITION CENTER - ADDITIONAL WORK PROJECT AS PROVIDED UNDER ORDINANCE NO. 9756, DATED OCTOBER 27, 1983; FURTHER RATIFYING THE CITY MANAGER'S 14RITTEN FINDING THAT THE HEREIN INCREASE RESULTED FROM EMERGENCY CIRCUMSTANCES BY AN AFFIRMATIVE VOTE OF 2/3RDS OF THE MEMBERS OF THE CITY COMMISSION AND ADOPTING THE FINDINGS AND CONCLUSIONS SET FORTH IN THE PREAMBLE OF THIS RESOLUTION WHEREAS, there exists a contract dated January 21, 1983, between the City of Miami and the L.G.H. Construction Corporation in the amount of $851,727 for the construction of the Coconut Grove Exhibition Center - West Courtyard Roof; and WHEREAS, a greater amount of unanticipated work has depleted the $60,000 cash allowance provided by the proposal; and WHEREAS, additional work not covered by the plans and specifications is necessary to bring the addition into compliance with existing conditions; and WHEREAS, funds to cover an increase in contract amount of $25,000 are available from appropriations to the Coconut Grove Exhibition Center - Additional Work Project, provided by Ordinance No. 9756, Section IX - B - 16, dated October 27, 1983; and WHEREAS, the Directors of the Department of Public Works and the Coconut Grove Exhibition Center recommend the increase to cover the additional work; and WHEREAS, the City Manager has made a written finding that a valid emergency exists under the circumstances; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. After a properly advertised public hearing, the finding of the City Manager set forth in the preamble to this Resolution is hereby ratified by an affirmative vote of 2/3rds of the City Commission and adopted as if fully set forth in this Section. CITY COMMISSION MEETING OF MAR 8 1984 1Un NO. 84-29G Section 2. The contract between the city of Miami and the L.G.H. Construction Corporation, dated January 21, 1983, tot the construction of the Coconut Grove Exhibition Center - West Courtyard Roof is hereby increased by $25,000 with funds therefor hereby allocated entirely from appropriations to the Coconut Grove Exhibition Center - Additional Work Project as provided under Ordinance No. 9756, dated October 27, 1983. PASSED AND ADOPTED this 8th day of March 1984. Y 84-29C TO Howard V. Gary City Manager Cdi" of MIAMI. FLORIDA Ohl E�=C��=ICE MEMORANCIUM DATE: February 22, 1984 FILE: B- 319 6 SUBJECT COCONUT GROVE EXHIBITION CENTER -_ WEST COURTYARD ROOF - Increase in Contract Amount FROM: REFERENCES Donald W. Cather, Director Department of -Public Works ENCLOSURES: Commission Meeting of March 8, 1984__ The Department of Public Works recommends the adoption of a resolution authorizing an increase in the contract amount of $25,000 in the contract between the City of Miami, Florida and L.G.H. Construction Corporation, said funds to be pro- vided from funds already appropriated to the project; further ratifying the City Manager's written finding that the herein increase resulted from emergency circumstances by an affirmative vote of two-thirds of the members of the City Commission and adopting the findings and con- clusions set forth in the preamble of this resolution. A contract in the amount of $851,727 was awarded to L.G.H. Construction Corp., for the construction of Coconut Grove Exhibition Center - West Courtyard Roof on January 13, 1983. Unanticipated items of additional work to bring the addition into compliance with existing codes and/or to make it more useable to clients have already depleted the $60,000 Cash Allowance provided by the proposal to cover additional and unforeseen work. Examples of the additional work already completed and paid for from the cash allowance are: The installation of oversized folding doors of the north and south ends to provide unrestricted use of the addition at a cost of $31,700. Additional pressure grouting of existing foundations. Modifications to the existing electrical vault to meet electrical code. The substitution of marine plywood for standard plywood, additional furring to meet fire codes and modifications of the existing structures to support the new roof structure. FIT, C Z6r The project is nearing completion and two costly items of additional work not provided for in the plans and specifications must be done before the addition meets all code requirements. The are: The fire proofing of the existing asphaltic concrete floor and . The testing and balancing of the new air conditioning system. The two items and several minor items will cost an estimated $15,000. Additionally we are in dispute with the contractor on several other items of work and may have to make additional payments to him in some amount less than $10,000. Accordingly, the Directors of the Department of Public Works and the Coconut Grove Exhibition Center recommend that an increase in contract amount of $25,000 be authorized. Funds to cover the increase are available from the appropriations to the project provided by Ordinance No. 9756 Section 1X - B-16, dated October 27, 1983. Attached to this memorandum is a written finding for your signature that an emergency situation exist and a copy of my memorandum to the City Clerk requesting him to advertise for a public hearing. This was originally submitted for the January 12, 1984 Commission meeting. We are herewith resubmitting new paperwork to be included for the Planning and Zoning Commission meeting of January 26, 1984. LEL:mh 84-290 INTER -OFFICE MEMORANDUM TO. DATE: FILE: B-31 F't�E January 6, 1984 9G V SUBJECT COCONUT GROVE EXHIBITION CENTER WEST COURTYARD ROOF - Emergency Need for Increase in Contract `} FROM: Howard V . Gary REFERENCES:Amount City Manager ENCLOSURES: (For Commission Meeting of January 26, 1984) Based on information supplied to me by the Director of the Department of Public Works, and the Director of the Coconut Grove Exhibition Center, I have found that there exists an emergency need for an increase in contract amount of $25,000 in the contract between the City of Miami and L.G.H. Construc- tion Corp., for the construction of the Coconut Grove Exhibition Center West Courtyard Roof. The reason for the emergency need is as follows: The cost of oversized folding doors at the north and south ends of the addition, additional stabilization of the existing foundations, modifications to the existing electrical vault to meet the electrical code, and other work has depleted the $60,000 cash allow- ance provided by the proposal to cover additional work. The project is essentially completed, but several additional items of extra work need to be done to bring the addition into compliance with the code, and to make it more usable by the City's clients. It is necessary, therefore, to increase the contract amount by $25,000 to cover the additional work.