HomeMy WebLinkAboutItem #36 - Discussion ItemCITY OF MIAMI, FLOM10A
INTEROFFICE MEMORANOUM
TO. Howard V. Gary DATE: March 28, 1984 FILE:,,.;.s'.
City Manager
SUBJECT: Status - SME 33.
Stress Training
�✓(y- Simulator
FROM: 14H. C Eads r • REFERENCES
Assistant ity Manager ..
_ ENCLOSURES:
,This memorandum is to provide you with the current status of the
..-stress training simulator acquisition by the City of Miami.
On May 17, 1983 a contract was executed between the City and
September and Associates East for the simulator acquisition.
That contract outlined six tasks to take place over an estimated
240 day period. Concurrent with the development of the simu-
lator by September and Associates the City was to prepare a
permanent physical facility for the simulator.
Total compensation to September for the simulator was set at
$592,494• You will recall that you obtained and the City
accepted a grant of $300,000 from the McKnight Foundation for the
simulator acquisition and the balance of the $292,494 plus the
cost, of building modifications was allocated from Law Enforcement
Forfeiture Funds thereby taking the burden off the General Fund
for the acquisition. To date the City has paid September and
Associates $355,494 in conformance with the provisions of the
contract, leaving a balance of $237,000.
�. Additionally the City, through the Public Works Department, has
undertaken modifications to former Fire Station #16 located at
2301 N. W. 23 Street. Upon completion that facility will be
utilized to house the simulator and conduct evaluations and
training. The City has experienced delays with modifications to
the simulatior building due primarily to asbestos being
discovered in the ceiling that has to be removed prior to con-
tinuing construction. Present estimates indicate that the
simulator building will be complete and available for installa-
tion by the week of May 20, 1984.
Initial work undertaken relating to the simulator development by
September and Associates includes the following elements:
Data Collection and Analysis
Involved screening approximately 700 City of Miami police
officers to develop base line measurements to be uti-
lized in creating Miami scenarios. This task has been
completed. As a matter of fact, September and Associates
exceeded the contractual requirements by screening 400
more police officers than required under the contract.
TO: MAYOR AND NtEMBER_5 t:: 1 rl:. COh►lOiSSION
TRANSMITTAL DATE _____3 J1
84-337.
ea s e ussion/
84-337. l
• Howard V. Gary
Page 2
Acquisition and Supervision of Hardware
e contract between the city and September provided 24
slide projectors. September elected to provide the City
30 slide projectors. September's election, as provided
in Paragraph 5 of the contract, entitled "Production
Changes" improves the resolution of the scenario that
will be viewed by police officers on the simulator to the
benefit of the City. This task has been completed. Not
only is the task complete, but September and Associates
exceeded its contractual obligation by providing six more
slide projectors than required. This addition will pro-
vide a better quality system.
Software Development and Production
ncludes filming of the four scenarios (felony,
suspicious circumstances, rape and robbery) on location
in Miami using local talent. These scenarios were
developed as a result of the exclusive survey of the
Miami Police Department needs and an analysis of current
crime trends in the City of Miami. Scenario script
writing and film production -was conducted under the
direct supervision of Miami Police Department training
personnel. This task is 90 days late but 90% complete.
The delay has been caused by:
(1) Scheduling the use of the Bayfront Auditorium
to conduct the needs assessment of the Miami Police
De artment.
One month's inclement weather that delayed the
filming of the scenarios in the City of Miami.
(3) Production delays of September and Associates.
On Friday, March 23, 1984, Chief Breslow, Major Witt and I
conducted an on site evaluation of the simulator status in Flint,
Michigan with September and Associates principals. During that
visit we viewed the Flint simulator utilizing the same scenario
that was shown at public presentations in Miami and also used in
conducting the needs assessment of the Miami Police Department.
That same scenario was run on the City of Miami hardware. It's
our unanimous conclusion that the increase from 24 to 30
projectors significantly improved the quality of the projected
image.
It is anticipated that by the end of May (concurrent with build-
ing modification completion) the stress training simulator will
be on site in Miami and will begin installation on site.
City of Miami Police Department personnel will be directly
involved in the final stages of simulator development and
installation to insure contract compliance.
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CITY OF MIAM1, FLORIDA
: INTER -OFFICE MEMORANDUM
'to: The Honorable Joe Carollo DATE: March 22, 1984 FILE:
City Commissioner
SUBJECT: September and Associates
East, Inc. contract
FROM: Jose Garcia -Pedrosa REFERENCES:
City Attorney
•.. ENCLOSURES: ._
At your re est I have reviewed the contract between the
city and September and Associates East, Inc. ["September"]. I
have also spoken with the City Manager's office in connection
with any uncompleted performance by September of its contractual
obligations.
The contract consists of six Tasks, the last of which was to
have been completed within 240 days of the contract date, May 17,
1983. I am advised that that Task, which consists of "Final "
Delivery and Fine Tuning" has not been completed because the city `
has not provided the site for the permanent installation of the
simulator. Apparently, the site chosen by the city is a fire
s'.ation in which the presence of asbestos has been detected,
which has necessitated a delay.
In addition, I am advised by the City Manager's office that
Task 51 consisting of "Documentation and Training", h.s also not
been completed within the required.200 days from May 17, 1983,
and that September has stated it is nearing completion of that
Task.
With respect to the basis upon which to cancel the contract,
please be advised that paragraph 17 of the contract (entitled
"Termination"), permits the city at any time to cancel the
contract, regardless of the performance or lack thereof by
September. Accordingly, it would be possible simply to give
notice of termination, which notice becomes effective 14 days
from the date of receipt. In that event, September is to be paid
for all services provided prior to the date of receipt of the
notice of termination. It should be noted, however, that
terminating the agreement might jeopardize the warranties
contained in paragraph 6 of the contract, particularly in light
of the fact that the warranties do not apply if the simulator has
been installed by the city without the direct supervision of or
prior written approval by September.
cc: The Honorable Mayor and other
Members of the City Commission
Howard V. Gary
City Manager
Jack Eads
Assistant City Manager
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CiTI -...
CITY �►� i►s��; �•
AGREEMENT
FOR
SYNTHESIZED MEDIA ENVIRONMENT SYSTEM
BETWEEN
THE CITY OF MIAMI
AND
SEPTEMBER AND ASSOCIATES EAST, INC.
�is6ussloA/
114-337.1
THIS AGREEMENT made this 17_ day of May ,
1983 by and between CITY OF MIAMI, a municipal corporation of the State of
Florida, hereinafter referred to as "MIAMI" and SEPTEMBER AND ASSOCIATES
EAST, INC., a Michigan corporation, of Suite 2000, 126 West Kearsley Street
Flint, Michigan, 48502, hereinafter referred to as "SEPTEMBER".
WHEREAS, SEPTEMBER has developed a training and education
simulator to enhance and develop the skills of law enforcement personnel in
threat recognition, risk assessment and officer survival; and
WHEREAS, the training simulator, known as the Synthesized Media
Environment System, hereinafter "Simulator", has proven to be extremely
effective in developing the skills of law enforcement personnel; and
WHEREAS, Miami desires that SEPTEMBER custom design and produce
such a Simulator for use by the Miami law enforcement personnel.
f
NOW, THEREFORE, MIAMI and SEPTEMBER, intending to be legally
bound, covenant agree as follows:
1. Purchase and License. MIAMI agrees to purchase, acquire and
license from SEPTEMBER AND SEPTEMBER agrees to provide a custom designed
Simulator, related equipment, programs and software and to provide training
of MIAMI personnel in the operation and maintenance of said system, in
accordance with the terms and conditions of this Agreement.
2. Objectives. The objectives of this Agreement, the Simulator
and the related equipment and training to be provided by SEPTEMBER are as
follows:
(a) To refine the decision making process as it relates to
the use of firearms by MIAMI law enforcement personnel;
(b) To enhance the quality of communications and awareness
between the MIAMI Police Agency and the community at large;
(c) To create and develop a higher level of skill in the area
of threat recognition, risk assessment, officer survival, use of cv-ver, and
problem solving under stress within the MIAMI Police Agency through the use
of the Simulator;
(d) To train selected personnel in the operation and routine
maintenance of the Simulator and related equipment.
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3. Requirements of SEPTEMBER. SEPTEMBER shall provide all pro-
fessional, technical and clerical personnel, equipment and materials,
necessary to design, develop and produce for MIAMI a Simulator meeting
the objectives set forth in Paragraph 2 of this Agreement. The equipment
and materials to be provided by SEPTEMBER are set forth in Exhibit B.
In addition, SEPTEMBER shall provide all necessary training of personnel
for the proper and continued operation and maintenance of the Simulator
and related equipment. -SEPTEMBER shall complete its responsibilities
under the specified tasks designated and in accordance with the schedule
set forth in Exhibit A to this Agreement.
4. Confidential Information. MIAMI acknowledges that the operat-
ing system and software for the Simulator is licensed to SEPTEMBER, which
has the right _ to license the use of such software to MIAMI. MIAMI further
acknowledges that development of the Simulator and in particular the soft-
ware and proprietary information contained therein, has required substan-
® tial creative effort and financial investment.
MIAMI covenants and agrees that it will, at all times and to the
extent permitted by law, use its due diligence to maintain the confiden-
tiality of such operating system and software, (.including any improvements
and updating) and will not, without the prior written consent of SEPTEMBER
disclose, or permit to be disclosed, the operating system or software to
any other person, or entity. In the event of any unauthorized disclosure,
SEPTEMBER shall be entitled to all remedies, at law and equity, including,
but not limited to, ex parte restraining orders.
5. Production Changes. SEPTEMBER reserves the right, without prior
approval or notice to MIAMI to modify, change, improve or update the
Simulator provided that such changes (a) do not affect the physical or
functional interchangeability or performance of the system, (b) are
required for purposes of safety, or (c) are required to meet product
specifications. SEPTEMBER agrees that the Simulator provided to MIAMI
will include the presently available state of the art technology until
such Simulator is installed, operational and accepted by MIAMI; provided
that the determination to incorporate any advanced technology shall be
made solely by SEPTEMBER to insure that such changes or modifications
do not affect the operation and reliability of the Simulator.
(2 ) 84-33 d" . I
6. Warranties.
(a) The equipment and materials provided by SEPTEMBER as set
forth in Exhibit B, are warranted for the earlier of (I) nine thousand
(9000) runs or (2) one year from the Acceptance Date. SEPTEMBER'S sole
responsibility under this warranty shall be to repair or replace, at
SEPTEMBER'S option, any component which fails during the warranty period,
because of a defect in workmanship and/or material. The replacement of any
parts or components shall be with the presently available state of the art
technology provided that SEPTEMBER shall determine whether such parts or
components are compatible to the operation and realiability of the
Simulator.
(b) The software package and operating system provided by
SEPTEMBER is warranted to conform to the description provided by SEPTEMBER
in Exhibit B to this Agreement. The sole obligation of SEPTEMBER for the
software package and operating system shall be to remedy any noncomformance
reported to SEPTEMBER in writing, during the warranty period described
above.
(c) The warranties provided herein are contingent upon proper
use of the Simulator and shall not apply if (i) adjustment, repair or parts
replacement is required because of accident, unusual physical, electrical,
magnetic, electromagnetic stress, neglect or misuse, (ii) serial numbers or
warranty date decals have been removed or altered, (iii) the products,
equipment, materials or parts are missing, (iv) the products, equipment,
materials or parts have been installed by MIAMI, or (v) the Simulator has
been moved, modified, relocated, or installed by MIAMI without the direct
supervision of or prior written approval by SEPTEMBER.
( 3 ) 84-337 • /
7. Payment. SEPTEMBER agrees that in the event of a sale or
lease of a Simulator, as herein defined in Exhibit B, by SEPTEMBER, to
Dade, Broward or Monroe Counties, Florida, or any municipality in Dade,
Broward or Monroe, SEPTEMBER agrees to pay MIAMI Five Per Cent (5%) of
the gross aggregate amount of that sale or lease but not less than
Twenty-eight Thousand Dollars ($28,000.00) per sale or lease. In con-
sideration therefor, the CITY hereby agrees to make the site of install-
ation, maintenance and operation of the Simulator available, upon reason-
able notice, to all representatives of duly constituted law enforcement
agencies of Dade, Broward or Monroe Counties, Florida, or any municipal-
ity in Dade, Broward or Monroe County, for the purpose of demonstrating
the use of the Simulator in MIAMI. MIAMI hereby agrees'to notify SEPT-
EMBER of all potential customers in Dade, Broward or Monroe Counties
prior to any purchase by them of a Simulator and to allow said prospec-
tive purchaser to view and evaluate the Simulator under operational
conditions in MIAMI. It is expressly understood and agreed that the
availability of MIAMI's facilities (upon reasonable notice) is a good
and valuable consideration entitling MIAMI to the agreed payment. In
the event that SEPTEMBER does not elect to use MIAMI's facilities to
demonstrate the use of the Simulator under operational conditions, the
availability of MIAMI's facilities for that purpose shall be considered
good and valuable consideration. MIAMI further agrees that it will
disseminate information concerning the Simulator and its use of the
Simulator to the law enforcement agencies of Dade, Broward and Monroe
Counties and municipalities therein. Further, MIAMI agrees that it will
also inform SEPTEMBER of any inquiries MIAMI receives from law enforce-
ment agencies of Dade, Broward or Monroe Counties, or any municipalities
therein, concerning the Simulator.
( 3.1)
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8. Limitation of SEPTEMBER shall not be in breach of
.Liability.
a this Agreement by reason of anY failure which results from, directly or g
findirectly, fire, explosions, strike, freight embargo, act of God, war,
j civil disturbance, act of any government, material or labor shortages,
f transportation contingencies, unusually severe weather, default of any
Y.
manufacturer, or supplier or sub -contractor, quarantine restriction,-
epidemic, catastro h or otherwise, arising out of causes beyond the
p P Y�
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direct control of SEPTEMBER.
9. Waiver. MIAMI agrees that because of the simulated realism
created by the Simulator which can cause physical and mental stress that
any person participating in the Simulator program, other than authorized
law enforcement personnel shall be required to sign a Waiver and Release of
Liability on such form as shall be prepared by MIAMI and approved by
SEPTEMBER.
10. Requirements of MIAMI. MIAMI agrees to provide the site,
information and other materials as set forth in Exhibit C.
11. Approvals by MIAMI. SEPTEMBER has undertaken to perform its
obligations under this Agreement in accordance with the schedule set forth
in Exhibit A. MIAMI acknowledges that completion of the Simulator
according to such schedule requires prompt and timely review of scripts and
production material by its designated representatives. SEPTEMBER shall not
be in default by reason of any failure of MIAMI to promptly and timely
review and approve such materials.
12. Successors and Assigns. This Agreement shall be binding upon
each of the parties hereto, their respective successors and assigns;
provided that neither party shall assign or transfer their interest under
the terms of this Agreement without the prior written consent of the other
party.
13. Extensions of Time. In the event that SEPTEMBER shall be
delayed in commencement of this Agreement or completion of any portion by
reason of any work stoppage by MIAMI personnel, because of a public
emergency or necessity, or in the event of a modification to this
Agreement, SEPTEMBER shall be granted a reasonable extension of time for
completion of its obligations under the terms of this Agreement.
( 4 ) 84-*337. I
14. Insurance. SEPTEMBER shall comply with all insurance
requirements of the City of MIAMI.
15. Nondiscrimination. SEPTEMBER agrees not to discriminate in
performance of its obligations under this Agreement on account of race,
color, sex, religious creed, ancestry or national origin. In the event of
a determination of such discrimination by arbitrators selected in
accordance with the terms of Paragraph 17 hereof, MIAMI shall have the
right to terminate this Agreement.
16. Contract Price.
(a) MIAMI agrees to pay to SEPTEMBER a Basic Contract Price
in accordance with the terms of this Agreement, exclusive of any of the
possible Options, the sum of Five Hundred Thousand ($5 0 0,0 00) Dollars,
(b) The following Options to the Agreement are available and
shall be a- part of this Agreement if indicated below:
MIAMI OPTION 1: Scenario No. 4 as described in
Task Three -of oofof Exhibit A to this Agreement. The
By: �/'� 8 Contract Price for this additional scenario of
as -to Option the Option 1 is Forty-five Thousand ($45,000.00)
Dollars.
MIAMI OPTION 2: SEPTEMBER shall conduct a
demonstration of the operation and use of the
By: Simulator in the Miami Convention Center for the
as to Option 2 general public of MIAMI, Florida to provide them
with information and make them aware of the
project between MIAMI and SEPTEMBER. The
Contract Price for this Option 2 is Fifteen
Thousand ($15,000.00) Dollars.
MIAMI OPTION 3: SEPTEMBER shall provide two (2)
16mm motion picture projectors in addition to
By: '7 3 the equipment described in Exhibit B to this
as 'to -Op on Agreement to maximize Simulator operation. The
Contract Price for this Option 3 is Eight
Thousand ($8,000.00) Dollars.
MIAMI OPTION 4: SEPTEMBER shall provide a Bio-
Feedbac� k system to monitor heart rate and
By: S !7 83 respiration of each trainee prior to entering
as to ptin and after departing the Simulator. The
Contract Price for this Option 4 is Fourteen
Thousand Five Hundred ($14,500.00) Dollars.
MIAMI OPTION 5: SEPTEMBER shall provide
maintenance of the Simulator for a period of one
By (1) year following the earlier of (1) nine
a*topt'ion/5thousand (9000) runs or (2) one (1) year from
the Acceptance Date (as provided in Paragraph 6)
Maintenance shall include replacement of all
magnet software. replacement of 16mm software,
reallignment of the entire system, complete
reconditioning of the slide projectors, and
cleaning of all slides. The Contract Price for
this Option 5 is Fifteen Thousand Two Hundred
Fifty ($15,250.00) Dollars.
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MIAMI OPTION 6: SEPTEMBER shall provide
maintenance of the Simulator following the
By: S` expiration of the maintenance provided in
as o p on Option 5 for a period terminating upon the
earlier of (1) nine thousand (9000) runs or
(2) one (1) year following the expiratin of
Option 5. Such maintenance shall include
replacement of all magnet software, replace-
ment of 16mm software, reallignment of the
entire system, complete reconditioning of the
16mm projectors, cleaning of all slides, re-
placement of twenty-four (24) slide projectors
with updated Kodak units. The Contract Price
for this Option 6 is Twenty-four Thousand Four
Hundred Fifty ($24,450.00) Dollars.
MIAMI OPTION 7: SEPTEMBER shall process and
trainTirougF the Simulator all of the MIAMI
By: Police Department personnel under Task One in
as t7o Optltn Y order to comply with MIAMI`S desire to provide
rapid utilization of the Simulator. The
Contract Price for this Option 7 shall be the
sum of Thirty-five and 70/100 ($35.70) Dollars
for each person processed through the Simulator.
If Option 7 is exercised, Task One of Exhibit A
shall be extended by thirty (30) days and each
of the remaining Tasks shall likewise be
extended for an additional thirty (30) day
period.
(c) The Total Contract Price under the terms of this Agreement,
being the Basic Contract as provided in subparagraph (1) above and the
following Options:
1 , 3, 4, 5, 6 & 7 . is $592,490.00/100 '
(d) The Total Contract Price shall be paid to SEPTEMBER as
.� follows:
(1) Thirty (30%) percent of the Total Contract Price
within fourteen (14) days following execution of
this Agreement;
(2) Ten (10%) percent of the Total Contract Price
upon completion of Task One;
(3) Ten (10%) percent of the Total Contract Price
upon completion of Task Two:
(4) Ten (10%) percent of the Total Contract Price
upon completion of Tasks Three and Four;
(5) Ten (10%) percent of the total Contract Price
upon completion of Task Five; and
(6) The balance of all sums upon acceptance of the
Simulator by MIAMI.
( 6 ) 84-337. 1
17. Termination. This Agreement may be terminated by MIAMI upon
delivery by registered mail of a written notice of termination. The
termination of this Agreement shall be effective fourteen (14) days from
the date of receipt of such termination by SEPTEMBER unless otherwise
agreed by the parties hereto. Such date shall hereafter be referred to as
Termination Date. In the event of termination, SEPTEMBER shall be paid for
all services provided prior to the date of receipt of notice of
termination. In no case however, will SEPTEMBER be paid an amount in
excess of the total sum provided by this Agreement. It is understood by
the parties hereto that any payment made in accordance with this section to
SEPTEMBER, shall be made only if SEPTEMBER is not in default under the
terms of this Agreement. If SEPTEMBER is in default under the terms of
this Agreement, MIAMI shall in no way be obligated and shall not pay to
SEPTEMBER any sum whatsoever.
18. Arbitration. All claims, counterclaims, disputes and other
matters in question between the parties hereto arising out of or relating
to this Agreement or the breach thereof shall be decided by arbitration.
The agreement to arbitrate shall be specifically enforceable under the
prevailing law of any court having jurisdiction to hear such matters. Such
arbitration shall be subject to the following provisions:
(a) Notice of demand for arbitration must be submitted to the
other party in writing within a reasonable time after the claim, dispute or
other matter in question has arisen. A reasonable time is hereby
determined to be fourteen (14) days from the date the party demanding
arbitration knows or should have known the facts giving rise to his claim,
dispute or question. In no event may the demand for arbitration be made
after the time when institution of legal or equitable proceedings based on
such claim, dispute or other matters in question would be barred by the
applicable statute of limitations.
(b) Within fourteen (14) days from the date demand for
arbitration is received by the other party, each party shall submit to the
other the name of one person to serve as an arbitrator. The two
arbitrators together shall then select a third person. The three together
shall then serve as a panel in all proceedings. Any decision concurred in
by a majority of the three shall be a final decision. Any such proceedings
shall be subject to the final then applicable rules of law. The costs of
such arbitration shall be borne equally by MIAMI and SEPTEMBER.
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(c) The final decision rendered by said arbitrators
shall be binding and conclusive and shall be subject to specific
enforcement by a court of competent jurisdiction.
19. Entire Agreement. This Agreement together with
Exhibits A. B and C attached hereto contains the entire Agreement
between MIAMI and SEPTEMBER with respect to the transactions
contemplated hereby and supersedes all previous written or oral
negotiations, commitments, representations and agreements.
20. Execution in Counterparts. This Agreement may be
executed in one or more counterparts, each of which shall be
deemed an original, but all of which shall constitute one in the
same instrument.
21. Disclosure. MIAMI agrees that SEPTEMBER may inform
and disclose to its customers or potential customers the terms
and provisions of this Agreement.
22. Miscellaneous.
(a) Contract Date shall mean the later of the
date of execution of this Agreement by MIAMI, or the date of
initial payment of the purchase price by MIAMI.
(b) Acceptance Date shall mean the date the
Simulator is installed and operating on site in MIAMI, Florida
and is accepted by the MIAMI CITY COMMISSION.
23. Construction of Agreement. The parties hereto agree
that this Agreement shall be construed and enforced according to
the laws, statutes and case laws of the State of Florida.
24. Indemnification. SEPTEMBER shall indemnify and save
the CITY harmless from and against anv and all claims.
liabilities, losses and cause of action, which may arise out of
SEPTEMBER's activities under this contract, including all other
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acts or omissions to act on the part of SEPTEMBER or any of them,
including any person acting for or on his or their behalf, and,
from and against any orders, judgments or decrees which may be
entered and from and against all costs attorney's fees expenses
and liabilities incurred in the defense of any such claims, or in
the investigation thereof, except as provided by Sections 8 and
9, herein.
ATTES .
PH ONGIE
City Clerk
CITY OF MIAMI, a Municipal
corp., of t hetaf te oFlorida
By: SS" ? 3
Howard V. Ga , C y anager
APPROVED AS TO FORM AND CORRECTNESS:
ose A. Garcia -Pedrosa, City Attorney
Witnesses
r
BER:
TEMBER) ACID ASSOCIATES BAST, INC.
y:
By: Urw[tiLj
Walter J. Pa e
ia►�_AIMIWLWC
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84�33,7.1
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tXHIBIT A
TO AGREEMENT BETWEEN
MIAMI AND SEPTEMBER
TASK ONE
DATA COLLECTION AND ANALYSIS
SEPTEMBER shall compile general data and statistical information
related to the police agencies of MIAMI. In addition, SEPTEMBER shall conduct a
skills assessment, with its currently available simulator program, in an effort
i
to determine the specific strengths and weaknesses of MIAMI police personnel.
The skills assessment shall include the evaluation of Three hundred (300) City of
MIAMI law enforcement personnel. The performance of each officer will be video
taped, documented and analyzed to establish baseline data. This information
shall be the basis for development of the custom training scenarios used in the
Simulator.. MIA*iI shall provide space satisfactory for the conducting of such
evaluations with adequate security for the Simulator during this Task One evalua-
tion period. Such space shall be subject to the approval of SEPTEMBER.
ALL WORK UNDER TASK ONE SHALL BE COMPLETED WITHIN SIXTY (60)
DAYS OF THE CONTRACT DATE.
TASK TWO
ACQUISITION AND FABRICATION OF HARDWARE
Concurrent with compilation of the general data and statistical in-
formation as provided in Task One, SEPTEMBER shall manufacture, acquire and
• assemble all necessary equipment for the production of a custom Synthesized Media
Environment System for MIAMI. The equipment and hardware will be assembled at
SEPTE!MBER'S facility for delivery to MIAMI upon completion of the final software
package. The total system, including equipment and hardware, shall be produced
and assembled with a view towards performance, durability and cost effectiveness.
A complete list of the hardware and equipment to be provided under this Agreement
is attached as Exhibit B.
ALL WORK UNDER TASK TWO SHALL BE COMPLETED WITHIN NINETY (90)
DAYS OF THE CONTRACT DATE, BUT SHALL BE DELIVERED ONLY UPON
CO'.-LPLETION OF THE SOFTWARE PACKAGE.
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TASK THREE
SOFTWARE DEVELOPMENT AND PRODUCTION
SEPTEMBER shall develop and produce three (3) police training scenarios.
The three (3) training scenarios and the fourth (4th) scenario, if such Option is
elected by MIAM1 , shall cover the following areas:
Scenario 1. A felony car stop which shall include a car with
tinted windows, vehicle search, vehicle chase involving City of MIAMI
statutes relating to firearms discharge, and a foot chase.
Scenario 2. A home disturbance which shall include cultural
differences, language differences, felony foot chase, lock our of
premises (incorporating City of MIAMI Police Department procedure
regarding when a dwelling can be entered), and felony car stop from the
scene of the home disturbance.
Scenario 3. Suspicious circumstances which shall include drug
exchange, prostitution/sexual abuse, man with a gun outside premises,
and execution of search warrant.
Optional Scenario 4 (if elected). Special problems which shall
include civil disorder, terrorist bombing, terrorist events involving
SWAT team, incidents involving police officers families, and youth
gatherings.
Each scenario shall include the following:
1. SCRIPT WRITING: SEPTEMBER shall complete a comprehensive analysis
of the data obtained from Task I to assist the MIAM.I Police Department in deter-
mining areas of concern. The training scenario scripts shall be developed from
the baseline information of Task I and the elements of the scenarios described
above. Such scripts shall be reviewed and approved by designated members of the
MIIA.MI Police Department, which approval shall be completed in a timely manner so
as to avoid any delay in completion of the Simulator.
2. PRE -PRODUCTION: SEPTEMBER, with the assistance of the MlA."SI
Police Department, shall conduct a site survey to select locations and areas that
have the required components for proper production of the training scenarios.
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S4-33`.
TASK THREE
SOFTWARE DEVELOPMENT AND PRODUCTION
SEPTEMBER shall develop and produce three (3) police training scenarios.
The three (3) training scenarios and the fourth (4th) scenario, if such Option is
elected by MIAM1 , shall cover the following areas:
Scenario 1. A felony car stop which shall include a car with
tinted windows, vehicle search, vehicle chase involving City of MIAMI
statutes relating to firearms discharge, and a foot chase.
Scenario 2. A home disturbance which shall include cultural
differences, language differences, felony foot chase, lock our of
premises (incorporating City of MIAMI Police Department procedure
regarding when a dwelling can be entered), and felony car stop from the
scene of the home disturbance.
Scenario 3. Suspicious circumstances which shall include drug
exchange, prostitution/sexual abuse, man with a gun outside premises,
and execution of search warrant.
Optional Scenario 4 (if elected). Special problems which shall
include civil disorder, terrorist bombing, terrorist events involving
SWAT team, incidents involving police officers families, and youth
gatherings.
Each scenario shall include the following:
1. SCRIPT WRITING: SEPTEMBER shall complete a comprehensive analysis
of the data obtained from Task I to assist the MIAM.I Police Department in deter-
mining areas of concern. The training scenario scripts shall be developed from
the baseline information of Task I and the elements of the scenarios described
above. Such scripts shall be reviewed and approved by designated members of the
MIIA.MI Police Department, which approval shall be completed in a timely manner so
as to avoid any delay in completion of the Simulator.
2. PRE -PRODUCTION: SEPTEMBER, with the assistance of the MlA."SI
Police Department, shall conduct a site survey to select locations and areas that
have the required components for proper production of the training scenarios.
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3. TALENT SEARCH: SEPTEMBER shall conduct a talent search in MIAMI
to hire and engage persons that reflect the ethnic, cultural, socio-economic and
psychological make up of the population in the greater MIAMI area.
4. PHOTOGRAPHY: After approval of the scripts and completion of the
Talent Search, SEPTEMBER shall photograph on site in Miami, Florida in accordance
with industry standards as specified in the American Cinematographers Manual,
1981.
5. AUDIO/SOUND EFFECTS: Following approval by the MIAMI Police
Department of the final shooting script, SEPTEMBER shall record all applicable
audio on site in Miami, Florida. The recording will be done in accordance with
the industry standards of the National Broadcast Association.
ALL WORK UNDER THIS TASK THREE SHALL BE COMPLETED WITHIN ONE
HUNDRED TWENTY (120) DAYS OF THE CONTRACT DATE.
TASK FOUR
SOFTWARE POST PRODUCTION
After field production, SEPTEMBER shall process and optically register
all images in accordance with industry standards. All special effects and visual
treatments shall be incorporated into the production model and the software
program shall be developed to correspond with the script design previously ap-
proved by the MIAMI Police Department as provided under Task Three.
SEPTEMBER at its production facility, shall then perform all post
production processing, which shall include the following:
A. Film Processing
B. Color Balance
C. Rough Edit
D. Duplication
E. Registration Duplication
F. Matte Screening
G. Numerical Sequencing
H. Computer Programming
I. Slide Sequence Alignment and Glass Mounting
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J. Audio Synchronization with Computer Data Code
K. Audio Duplication
L. Tray Sequencing
M. 16MIM Edit and Interlock with Computer Data Code
ALL WORK UNDER THIS TASK FOUR SHALL BE COMPLETED WITHIN ONE
HUA'DRED EIGHTY (180) DAYS OF THE CONTRACT DATE, PROVIDED
THERE IS NO SUBSTANTIAL DELAY IN OBTAINING FINAL APPROVAL
OF THE TRAINING SCENARIOS AS PROVIDED UNDER TASK THREE.
TASK FIVE
DOCUMENTATION AND TRAINING
SEPTEMBER shall prepare an Executive Summary for use by MI4vfl. The
Executive Summary shall be a comprehensive report of the Simulator, with specific
recommendations for further development of the training model.
SEPTEMBER shall also prepare twenty (20) instructional and training
manuals for use with the Simulator to assist and instruct training personnel.
ALL WORK UNDER THIS TASK FIVE SHALL BE COMPLETED WITHIN TWO
HUNDRED (200) DAYS OF THE CONTRACT DATE.
TASK SIX
FINAL DELIVERY AND FINE TUNING
At the direction of MIAMI, SEPTEMBER shall transfer the entire Simu-
lator system from Flint, Michigan to a facility designated by MIAMI. Said facility
shall comply with the specifications of SEPTEMBER as provided in Exhibit C of this
Agreement.
Delivery and installation of the Simulator shall include the following:
A. The training of five (S) MIAMI personnel in maintenance and operation
of the Simulator;
site;
B. The training of twenty (20) Simulator operators;
C. Final tuning and adjustment of the Simulator for continued use on
D. Delivery of twenty (20) instructional manuals and training materials;
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tion.
E. Providing assistance as necessary for a public relations demonstra-
ALL WORK UNDER THIS TASK SIX SHALL BE COMPLETED WITHIN TWO
HUNDRED FORTY (240) DAYS OF THE CONTRACT DATE.
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EXHIBIT B
TO AGREEMENT BETWEEN
MUMI AND SEPTEMBER
SYSTEM DESCRIPTION:
The Synthesized Media Environment System, "Simulator," is the most
advanced training system ever developed for police training and critical decision
making in the use of firearms. The system is a fixed, flexible matrix of seven
(7) audio channels, one (1) data channel, twenty-four (24) slide projectors, and -
one (1) motion picture projector all controlled by a micro processor computer.
The images are animated to recreate lifesize situations on a wide
screen. Police.officers interact with the system for the purpose of refining the
decision snaking process as it relates to the use of deadly force. This technique
introduces a high degree of s::ress and cognitive constriction so as to modify and
compound the problem solving capabilities of the individual officers.
The SME System is a computer controlled graphic simulator. The associated
hardware support system listed in this Exhibit B is used for the specific purpose
of refining the decision making process on human beings by controlling sequenced
audio and visual information presented at sub -animation and animation speeds in
the visual life spectrum created scenarios consisting of high speed 35 mm color
slides presented on a screen controlled by a specific function micro computer.
The image path is determined by a pre-programmed computer data tract. Eight (8)
audio channels (7 sound, I data) are provided for selectible information presented
through the audio system to the trainees. In addition, an infra -red television
system records the trainees as they interact with the system. The full animation
motion dependent portion of the system is a computer controlled lbmm motion
picture projector. This arrangement allows for a unique interaction between all
of the sub -support systems.
All of the below listed hardware are self support components of the
Simulator. By design they are warranted to perform their specific functions
within the Simulator. The collective hardware system sho%,-n below are therefore
specifically warranted in the configuration herein described.
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EQUIPMENT:
1. 26 Kodak Projectors
2. 1 16mm Projector
3. 1 Computer Control System meeting the design specifications of
SEPTEMBER AND ASSOCIATES EAST, INC.
4. 24 projector computer control relays
5. Two projector stackers with AC Distribution
6. One Eight Channel Tape Recorder
7. AC Distribution System
8. 1 custom control operation console with all control equipment
built in. To include as a minimum:
(a) 1 - 3/4 video recorder
(b). 1 Lou, Light Level infra -red camera
(c) 1 Audio distribution system
(d) 1 Dolby Cassette system
(e) Power supply for console
(f) 1 High resolution television mointor
(g) 1 Speaker control for video recorder
9. Low level IR/ lighting system for camera
10. 4 High quality acoustical speakers for sound reproduction in
the Simulation Center
11. 25 matched lenses for the Kodak projectors
12.. 50 trays for scenario production
13. 25 spare projector bulbs
14. 2 omini microphones for video system
15. Intercom system
16. 8' x 22' Rear Projection Screen
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EXHIBIT C
TO AGREEMENT BETWEEN
MIAMI AND SEPTEMBER
MIAMI agrees to provide, under the terms of this Agreement, the
following:
(a) A permanent site for the installation, maintenance and
operation of the Simulator. The Simulator site shall have good air
filtration system that meets or exceeds OSHA standards. It is acknowledged
and understood that the air filtration requirement is to minimize
concentrations of mercury and lead oxide which can disrupt and impede the
operation of the Simulator. The site shall be environmentally secure, with
a minimum temperature of 45 F. and a maximum temperature of 80 F;
(b) To provide SEPTEMBER with data baselines concerning the
shooting and firearm history of the MIAMI Police Department. It is
acknowledged that this information is for reference only and ,not for the
purpose of identification of specific personnel. Such data, including the
date, time of day, description of situation, weapons involved, assailant
and relative distances will be used to develop the training scenarios in
accordance with Exhibit A.
(c) To at all times during the term of this Agreement provide a
high level of cooperation between the MIAMI law enforcement personnel and
SEPTEMBER.
(d) To provide a liason person from the MIAMI Police Department
for coordinating all elements of completion and implementation of this
Agreement.
(e) To provide necessary personnel for the data source document
acquisition, uniformed personnel, and vehicles for production of the
training scenario.
(f) To techinical support, firearms, and blank cartridges as
necessary for production for the training scenarios.
(g) To provide radio communication access during the training and
production portions of this Agreement, subject to reasonable restrictions
which may be imposed by law or other agencies beyond the control of MIAMI.
(h) To provide a high level of security and confidentiality for
the Simulator while on site in MIAMI in accordance with the terms of this
Agreement.
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